Neighborhood Service Organization
Administrative Assistant
Neighborhood Service Organization, Detroit, Michigan, United States, 48228
1 day ago Be among the first 25 applicants
Position Title Administrative Assistant
FLSA Classification Non-Exempt
Location Central Office
Position Type Full Time
Reports to Chief of Staff
EEOC Classification Administrative Support Worker
Summary The Administrative Assistant supports the administrative Leadership at NSO, handling tasks such managing calendars, coordinating meetings, answering phones and other clerical duties.
Responsibilities
Managing calendars for C-Suite/Senior Leadership and coordinating meetings
Clerical duties such as: answering phones, filing, preparing documents and correspondence, checking voice mails daily and answering emails frequently, office supply ordering, etc.
Process daily incoming mail and distribution
Maintenance of copy rooms and equipment as well as postage machines at Central office
Coordinate and manage conference room scheduling
Assist with preparing reports and data entry tasks
Preparing and reconciling monthly expense reports and petty cash reconciliation
Process of invoices for payment
Preparing meeting agendas, attending meetings and accurately recording minutes within specified timeframe.
Assist with supporting company events, and meetings
Coverage of the front reception area as assigned ensuring that all staff and visitors sign in when entering building.
Work effectively and efficiently in MS Office, particularly Word, Excel and PowerPoint
Complies with and adheres to department and NSO policies and procedures.
Adheres to established quality and performance improvement standards.
Works effectively with others to accomplish goals/resolve problems.
Organizes work well and uses time effectively.
Maintains consistent work attendance.
Does not disrupt operations by being habitually tardy or absent; works as scheduled.
Professionally represents NSO and promotes NSO mission and vision statements.
Promotes a harmonious work environment.
Demonstrates expertise in his/her functional area, leveraging unique core of knowledge and skills to achieve results.
Ensures consumer satisfaction through process of monitoring, improving, and delivering excellence in program services.
Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO.
Complies with contractual and regulatory requirements, as needed.
Fosters commitment, team spirit, pride and trust.
Possesses good work ethic, drive, energy, and persistence to achieve goals. Takes accountability for job responsibilities.
Able to anticipate and bring about change when needed.
Able to work and handle confidential information.
Performs other duties as assigned.
Candidate Requirements
GED or high school diploma required
3 years of office experience
Bachelor's degree preferred
Proficient in computer software applications
Familiarity with standard office equipment
Excellent organizational and interpersonal skills
Good written and verbal skills
Good bookkeeping skills and ability to multitask.
Ability to create, maintain and retrieve files: ability to work independently and/or with a team.
Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.
Southfield, MI $120,000.00-$135,000.00 4 days ago
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Position Title Administrative Assistant
FLSA Classification Non-Exempt
Location Central Office
Position Type Full Time
Reports to Chief of Staff
EEOC Classification Administrative Support Worker
Summary The Administrative Assistant supports the administrative Leadership at NSO, handling tasks such managing calendars, coordinating meetings, answering phones and other clerical duties.
Responsibilities
Managing calendars for C-Suite/Senior Leadership and coordinating meetings
Clerical duties such as: answering phones, filing, preparing documents and correspondence, checking voice mails daily and answering emails frequently, office supply ordering, etc.
Process daily incoming mail and distribution
Maintenance of copy rooms and equipment as well as postage machines at Central office
Coordinate and manage conference room scheduling
Assist with preparing reports and data entry tasks
Preparing and reconciling monthly expense reports and petty cash reconciliation
Process of invoices for payment
Preparing meeting agendas, attending meetings and accurately recording minutes within specified timeframe.
Assist with supporting company events, and meetings
Coverage of the front reception area as assigned ensuring that all staff and visitors sign in when entering building.
Work effectively and efficiently in MS Office, particularly Word, Excel and PowerPoint
Complies with and adheres to department and NSO policies and procedures.
Adheres to established quality and performance improvement standards.
Works effectively with others to accomplish goals/resolve problems.
Organizes work well and uses time effectively.
Maintains consistent work attendance.
Does not disrupt operations by being habitually tardy or absent; works as scheduled.
Professionally represents NSO and promotes NSO mission and vision statements.
Promotes a harmonious work environment.
Demonstrates expertise in his/her functional area, leveraging unique core of knowledge and skills to achieve results.
Ensures consumer satisfaction through process of monitoring, improving, and delivering excellence in program services.
Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO.
Complies with contractual and regulatory requirements, as needed.
Fosters commitment, team spirit, pride and trust.
Possesses good work ethic, drive, energy, and persistence to achieve goals. Takes accountability for job responsibilities.
Able to anticipate and bring about change when needed.
Able to work and handle confidential information.
Performs other duties as assigned.
Candidate Requirements
GED or high school diploma required
3 years of office experience
Bachelor's degree preferred
Proficient in computer software applications
Familiarity with standard office equipment
Excellent organizational and interpersonal skills
Good written and verbal skills
Good bookkeeping skills and ability to multitask.
Ability to create, maintain and retrieve files: ability to work independently and/or with a team.
Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.
Southfield, MI $120,000.00-$135,000.00 4 days ago
#J-18808-Ljbffr