Administrative Assistant

dministrative Secretary PURPOSE OF THE POSITION: To assist with a variety of administrative tasks. To contribute to the efficiency of the overall organization by ensuring assigned administrative duties are carried out timely and efficiently.

SUPERVISOR: Director of Administration

QUALIFICATIONS

Proven experience as administrative secretary or similar administrative role

Proficient in MS Office and "back-office" software

In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of community action programs

Familiarity with basic research methods and reporting techniques

Excellent organizational and time-management skills

Outstanding communication and negotiation abilities

Integrity and confidentiality

High school diploma and five years of experience as an administrative secretary or similar administrative role; or Associates degree in business administration or related field with 3 years of proven experience as an administrative secretary or similar administrative role

DUTIES INCLUDE

Assists in planning appointments, annual awards dinner, board meetings, special events, conferences etc.

Attend meetings and keep minutes

Receive and screen phone calls and redirect them when appropriate

Make travel arrangements for executives

Handle confidential documents ensuring they remain secure

Prepare invoices or financial statements and provide assistance in bookkeeping

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Maintain electronic and paper records ensuring information is organized and easily accessible

Conduct research and prepare presentations or reports

Assist Director of Administration

Serve as primary contact with Eastern Data and Cobb Technologies

Other duties as assigned

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