ROE
Professional Support Personnel LOA (Student Services Admin Assistant LOA)
ROE, Libertyville, Illinois, United States, 60092
Professional Support Personnel – Student Services Admin Assistant (LOA)
Position Type: Secretarial/Clerical/Secretary Date Posted: 1/9/2026 Location: Lakes Community High School Closing Date: 1/23/2026 District: Community High School District 117 Job Summary
The role of PSP to the Assistant Principal of Student Services was established to provide support for all Student Services Department activities, convey and update student information, and assist counselors, social workers, and student assistance providers ensuring student practices are followed. Qualifying Requirements
High School diploma is required and an Associate’s Degree is preferred A minimum of three years of previous office experience Excellent computer abilities with Google Applications and other business related software products Experience working with copiers, fax machines and other office equipment Essential Functions
Maintains a high level of ethical behavior and confidentiality when dealing with student and staff information for the purpose of ensuring compliance with district, state, and federal regulations Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, other schools, general public, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction Coordinates a variety of projects and/or activities within the Student Services department (e.g. meetings, appointments, course selection, etc.) for the purpose of achieving goals, meeting target dates, ensuring availability of facilities and/or delivering services in a timely fashion Coordinates and executes school community events (e.g. Freshman Parent Orientation, Freshman Open House, Academic Awards Night, Career Panels, Honors Night, 8th Grade Night, College Preparation Nights, etc.) to ensure successful parent/student/staff/community relations Evaluates situations (e.g. involving other staff members, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution Maintains a wide variety of manual and electronic documents, files, and records (e.g. student records, work orders, administrator working files, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements Prepares a wide variety of reports, documents and correspondences of a confidential and non‑confidential nature (e.g. letters, memorandums, periodic and ad‑hoc reports, course selection timelines, senior letters, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information Processes a wide variety of documents and materials (e.g. student data, course selection information, cumulative files, Infinite Campus reports, unofficial transcripts, work orders, requisitions, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements Manages school ID information including maintenance, distribution, and ordering of supplies as needed Supports all department staff members for the purpose of providing assistance with their functions and responsibilities Schedules a wide variety of activities (e.g. meetings, evening events, etc.) for the purpose of making necessary arrangements Coordinates the Senior Scholarship Program for students (e.g. updating database, application process, communication with Scholarship Committee, organize the Honors Night, etc.) for the purpose of providing students, staff and parents with necessary information Compiles data from a variety of sources for the purpose of preparing reports, making recommendations and preparing information for the assigned department Participates in meetings for the purpose of conveying and/or gathering information required to perform job functions Performs general and program‑specific tasks for the purpose of supporting activities (e.g. Summer School, College Visits, and commencement ceremony, etc.) Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, arrangements for meetings, etc.) for the purpose of achieving goals, meeting target dates in compliance with established guidelines and regulatory requirements. Creates and processes documentation related to invoices for instructional services (e.g. hospitalization, homebound tutoring, McKinney‑Vento, CYN, etc.) Supports and serves as a backup to other Professional Support Personnel (PSP) to provide assistance and coverage with their functions and responsibilities as needed. Serves as first contact to students in personal crisis for the purpose of assisting students with support services as needed Supports and serves as a backup to other administrative personnel for the purpose of providing assistance with their functions and responsibilities as needed Procures supplies and materials for the purpose of maintaining availability of required items Participates in training for the purpose of providing or receiving information and updating skills as changes occur in district software Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the school district Skills Required
Ability to demonstrate regular attendance and punctuality Ability to perform several tasks concurrently under varying deadlines and adapt to changing work priorities Ability to maintain an efficient system of filing and retrieval of documents Ability to define problems, collaborate with others on solutions, and implement decision‑making using reasoning skills Ability to maintain a professional demeanor in all situations and must be able to withhold confidential information Ability to exercise tact, good judgment, and initiative in dealing with students, faculty, and the public Ability to communicate with diverse groups Ability to operate standard office equipment including using pertinent job related software applications; preparing and maintaining accurate records, and planning and managing projects Ability to work well with all levels of internal management, staff, and students as well as community members Ability to communicate clearly and concisely, both orally and in writing including clear, polite telephone communication skills and the use of proper grammar and punctuation to write routine reports and correspondence Ability to work effectively as part of a team and with frequent interruptions Ability to set work priorities and work efficiently under minimum supervision Physical Requirements
Employees in this position must have the ability to sit for extended periods of time; enter data into a computer; operate standard office equipment; use a telephone; see and read a computer screen and printed matter with or without vision aids; hear and understand speech at normal levels and on the telephone; speak so that others may understand at normal levels and on the telephone. Work Environment
The usual and customary methods of performing the job’s functions require the following physical demands; some lifting, carrying, pushing and/or pulling and significant finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing. FLSA Status
Non‑Exempt Equal Opportunity Employer Statement
Community High School District 117 is an Equal Opportunity Employer. It is the policy and practice of District 117 to decide all matters relating to employment solely on the basis of the applicant’s ability to perform the essential functions of the position. District 117 ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, or handicap. The District has a policy of active recruitment of qualified minority teachers and non‑certificated employees. Any individual needing assistance in making an application for this position should contact the office of the superintendent. Pay Rate
$16.05 - $29.50 depending on education/experience
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Position Type: Secretarial/Clerical/Secretary Date Posted: 1/9/2026 Location: Lakes Community High School Closing Date: 1/23/2026 District: Community High School District 117 Job Summary
The role of PSP to the Assistant Principal of Student Services was established to provide support for all Student Services Department activities, convey and update student information, and assist counselors, social workers, and student assistance providers ensuring student practices are followed. Qualifying Requirements
High School diploma is required and an Associate’s Degree is preferred A minimum of three years of previous office experience Excellent computer abilities with Google Applications and other business related software products Experience working with copiers, fax machines and other office equipment Essential Functions
Maintains a high level of ethical behavior and confidentiality when dealing with student and staff information for the purpose of ensuring compliance with district, state, and federal regulations Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, other schools, general public, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction Coordinates a variety of projects and/or activities within the Student Services department (e.g. meetings, appointments, course selection, etc.) for the purpose of achieving goals, meeting target dates, ensuring availability of facilities and/or delivering services in a timely fashion Coordinates and executes school community events (e.g. Freshman Parent Orientation, Freshman Open House, Academic Awards Night, Career Panels, Honors Night, 8th Grade Night, College Preparation Nights, etc.) to ensure successful parent/student/staff/community relations Evaluates situations (e.g. involving other staff members, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution Maintains a wide variety of manual and electronic documents, files, and records (e.g. student records, work orders, administrator working files, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements Prepares a wide variety of reports, documents and correspondences of a confidential and non‑confidential nature (e.g. letters, memorandums, periodic and ad‑hoc reports, course selection timelines, senior letters, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information Processes a wide variety of documents and materials (e.g. student data, course selection information, cumulative files, Infinite Campus reports, unofficial transcripts, work orders, requisitions, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements Manages school ID information including maintenance, distribution, and ordering of supplies as needed Supports all department staff members for the purpose of providing assistance with their functions and responsibilities Schedules a wide variety of activities (e.g. meetings, evening events, etc.) for the purpose of making necessary arrangements Coordinates the Senior Scholarship Program for students (e.g. updating database, application process, communication with Scholarship Committee, organize the Honors Night, etc.) for the purpose of providing students, staff and parents with necessary information Compiles data from a variety of sources for the purpose of preparing reports, making recommendations and preparing information for the assigned department Participates in meetings for the purpose of conveying and/or gathering information required to perform job functions Performs general and program‑specific tasks for the purpose of supporting activities (e.g. Summer School, College Visits, and commencement ceremony, etc.) Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, arrangements for meetings, etc.) for the purpose of achieving goals, meeting target dates in compliance with established guidelines and regulatory requirements. Creates and processes documentation related to invoices for instructional services (e.g. hospitalization, homebound tutoring, McKinney‑Vento, CYN, etc.) Supports and serves as a backup to other Professional Support Personnel (PSP) to provide assistance and coverage with their functions and responsibilities as needed. Serves as first contact to students in personal crisis for the purpose of assisting students with support services as needed Supports and serves as a backup to other administrative personnel for the purpose of providing assistance with their functions and responsibilities as needed Procures supplies and materials for the purpose of maintaining availability of required items Participates in training for the purpose of providing or receiving information and updating skills as changes occur in district software Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the school district Skills Required
Ability to demonstrate regular attendance and punctuality Ability to perform several tasks concurrently under varying deadlines and adapt to changing work priorities Ability to maintain an efficient system of filing and retrieval of documents Ability to define problems, collaborate with others on solutions, and implement decision‑making using reasoning skills Ability to maintain a professional demeanor in all situations and must be able to withhold confidential information Ability to exercise tact, good judgment, and initiative in dealing with students, faculty, and the public Ability to communicate with diverse groups Ability to operate standard office equipment including using pertinent job related software applications; preparing and maintaining accurate records, and planning and managing projects Ability to work well with all levels of internal management, staff, and students as well as community members Ability to communicate clearly and concisely, both orally and in writing including clear, polite telephone communication skills and the use of proper grammar and punctuation to write routine reports and correspondence Ability to work effectively as part of a team and with frequent interruptions Ability to set work priorities and work efficiently under minimum supervision Physical Requirements
Employees in this position must have the ability to sit for extended periods of time; enter data into a computer; operate standard office equipment; use a telephone; see and read a computer screen and printed matter with or without vision aids; hear and understand speech at normal levels and on the telephone; speak so that others may understand at normal levels and on the telephone. Work Environment
The usual and customary methods of performing the job’s functions require the following physical demands; some lifting, carrying, pushing and/or pulling and significant finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing. FLSA Status
Non‑Exempt Equal Opportunity Employer Statement
Community High School District 117 is an Equal Opportunity Employer. It is the policy and practice of District 117 to decide all matters relating to employment solely on the basis of the applicant’s ability to perform the essential functions of the position. District 117 ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, or handicap. The District has a policy of active recruitment of qualified minority teachers and non‑certificated employees. Any individual needing assistance in making an application for this position should contact the office of the superintendent. Pay Rate
$16.05 - $29.50 depending on education/experience
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