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Senior Executive Administrative Assistant
About the job Senior Executive Administrative Assistant
Our Company
Changing the world through digital experiences is what Gainwell's all about. We give everyone from emerging artists to global brand names everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.
We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!
The Opportunity
We are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure.
A positive attitude and excellent communication skills are a must!
What you'll do:
Daily administrative and business support for Sr. Directors on the Product Specialist team
Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders
Attend key meetings, take notes and circulate follow-up as necessary
Arrange associated business travel and submit expense reports
Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects
Ability to travel occasionally to provide on-site support at events/conferences
Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed
Continually improve the administrative process for greater efficiency
What you'll need to succeed:
5+ years of experience in coordination, administrative, or operations capacity
Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality
Expert knowledge of computer technology, including MS Office
Demonstrated ability to quickly turn around projects with polish and accuracy
Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment
Work effectively with minimal direction, take initiative, and follow through
Proven ability to assess and prioritize conflicting demands
Must handle confidential information with integrity and exercise discretion
Highly organized with strong communication and writing skills
Eagerness to network with other Executive Assistants at Gainwell and cooperate as a worldwide team
Ability to work well with all levels of management, staff, and outside contact
#J-18808-Ljbffr
Our Company
Changing the world through digital experiences is what Gainwell's all about. We give everyone from emerging artists to global brand names everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.
We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!
The Opportunity
We are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure.
A positive attitude and excellent communication skills are a must!
What you'll do:
Daily administrative and business support for Sr. Directors on the Product Specialist team
Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders
Attend key meetings, take notes and circulate follow-up as necessary
Arrange associated business travel and submit expense reports
Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects
Ability to travel occasionally to provide on-site support at events/conferences
Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed
Continually improve the administrative process for greater efficiency
What you'll need to succeed:
5+ years of experience in coordination, administrative, or operations capacity
Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality
Expert knowledge of computer technology, including MS Office
Demonstrated ability to quickly turn around projects with polish and accuracy
Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment
Work effectively with minimal direction, take initiative, and follow through
Proven ability to assess and prioritize conflicting demands
Must handle confidential information with integrity and exercise discretion
Highly organized with strong communication and writing skills
Eagerness to network with other Executive Assistants at Gainwell and cooperate as a worldwide team
Ability to work well with all levels of management, staff, and outside contact
#J-18808-Ljbffr