Tucson Electric Power
Department Assistant I or II, Power Production
Tucson Electric Power, Tucson, Arizona, United States, 85718
Department Assistant I or II (Power Production Team, Irvington)
The Department Assistant is an essential member of the Power Production team, responsible for a wide range of administrative duties that support the department’s operation and the overall success of the company.
Key Responsibilities
Perform complex administrative tasks and handle confidential information.
Prepare expense statements, purchase orders and invoices.
Schedule meetings, answer phones & emails, and ensure customers, vendors, and employees are handled in a professional manner.
Perform administrative duties, record keeping and administrative detail, and follow‑up functions to assist the area manager and other department members.
Data entry, filing, scheduling, personnel record keeping, and developing complex spreadsheet tracking reports.
Coordinate meetings, conferences, and seminars.
Obtain supplies, coordinate direct mailings, and work on special projects.
Use independent judgment to plan, prioritize, and organize a diversified workload.
Additional Responsibilities
Prepare memos, expense statements, check requests, time sheets and other departmental forms and documents.
Photocopy, fax, and otherwise duplicate documents as needed.
Maintain appropriate levels of office supplies, equipment, and other materials.
Administer distribution of the department’s mail, open and sort related mail.
Answer telephones, handle calls, route to appropriate individuals, or take messages; ensure customers, vendors and employees are treated professionally and courteously.
Maintain records and organize filing and archive systems to facilitate expeditious retrieval of information.
Prepare various confidential departmental reports, utilizing advanced software programs; collect information, compile into standard or non‑standard formats, print, proof, and distribute to appropriate personnel.
Assist department personnel with a variety of projects.
Provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and related Policies and Procedures.
Position Details This position is 100% on‑site, with the option to work five 8‑hour (5/8) shifts, or four 10‑hour (4/10) shifts with every Friday off. Start time is no later than 7:00 AM daily.
Department Assistant I ($38,000 – $59,000)
Under direct supervision, provide a wide variety of administrative and staff support services to an organizational unit.
May assist in budget preparation and control activities.
May help prepare and control records, statistics, and reports regarding operations, personnel changes, etc.
Administer programs, projects, and/or processes specific to the operating unit served.
May serve as an administrative liaison with others within and outside the company regarding purchasing, personnel, facilities, and operations.
May screen and interview job applicants and orient new employees.
Department Assistant II ($43,000 – $62,000)
All activities and responsibilities above and under general direction, providing general administrative support to a department or group of professionals.
Exercise considerable discretion and independent judgment; analyze complex information requests and determine complex trends; make recommendations on process improvements and efficiencies.
Qualifications
What you bring:
2+ years of experience in an administrative role (preferably from a utility, construction, or similar industry).
Proficiency in Microsoft Office, including Excel and Word.
High level of interpersonal skills to handle sensitive and confidential situations.
Knowledge, Skills & Abilities – Level I
Two to four years of prior secretarial/administrative experience in a professional business environment.
Excellent interpersonal skills to handle sensitive and confidential situations with poise, tact, and diplomacy.
Strong analytical ability to gather and summarize data for reports, solve administrative problems, and prioritize work.
Knowledge of a variety of computer software applications: word processing, spreadsheets, databases, and presentation software.
Attention to detail in composing, typing, and proofing materials; ability to establish priorities and meet deadlines.
Knowledge, Skills & Abilities – Level II
A Bachelor of Arts degree and four years’ prior secretarial/administrative experience in a professional business environment or equivalent combination of education and experience.
Demonstrated proficiency in computer skills; ability to prioritize and problem‑solve.
Exercise considerable discretion and independent judgment; analyze complex information requests, determine complex trends, and make recommendations on process improvements and efficiencies.
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Key Responsibilities
Perform complex administrative tasks and handle confidential information.
Prepare expense statements, purchase orders and invoices.
Schedule meetings, answer phones & emails, and ensure customers, vendors, and employees are handled in a professional manner.
Perform administrative duties, record keeping and administrative detail, and follow‑up functions to assist the area manager and other department members.
Data entry, filing, scheduling, personnel record keeping, and developing complex spreadsheet tracking reports.
Coordinate meetings, conferences, and seminars.
Obtain supplies, coordinate direct mailings, and work on special projects.
Use independent judgment to plan, prioritize, and organize a diversified workload.
Additional Responsibilities
Prepare memos, expense statements, check requests, time sheets and other departmental forms and documents.
Photocopy, fax, and otherwise duplicate documents as needed.
Maintain appropriate levels of office supplies, equipment, and other materials.
Administer distribution of the department’s mail, open and sort related mail.
Answer telephones, handle calls, route to appropriate individuals, or take messages; ensure customers, vendors and employees are treated professionally and courteously.
Maintain records and organize filing and archive systems to facilitate expeditious retrieval of information.
Prepare various confidential departmental reports, utilizing advanced software programs; collect information, compile into standard or non‑standard formats, print, proof, and distribute to appropriate personnel.
Assist department personnel with a variety of projects.
Provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and related Policies and Procedures.
Position Details This position is 100% on‑site, with the option to work five 8‑hour (5/8) shifts, or four 10‑hour (4/10) shifts with every Friday off. Start time is no later than 7:00 AM daily.
Department Assistant I ($38,000 – $59,000)
Under direct supervision, provide a wide variety of administrative and staff support services to an organizational unit.
May assist in budget preparation and control activities.
May help prepare and control records, statistics, and reports regarding operations, personnel changes, etc.
Administer programs, projects, and/or processes specific to the operating unit served.
May serve as an administrative liaison with others within and outside the company regarding purchasing, personnel, facilities, and operations.
May screen and interview job applicants and orient new employees.
Department Assistant II ($43,000 – $62,000)
All activities and responsibilities above and under general direction, providing general administrative support to a department or group of professionals.
Exercise considerable discretion and independent judgment; analyze complex information requests and determine complex trends; make recommendations on process improvements and efficiencies.
Qualifications
What you bring:
2+ years of experience in an administrative role (preferably from a utility, construction, or similar industry).
Proficiency in Microsoft Office, including Excel and Word.
High level of interpersonal skills to handle sensitive and confidential situations.
Knowledge, Skills & Abilities – Level I
Two to four years of prior secretarial/administrative experience in a professional business environment.
Excellent interpersonal skills to handle sensitive and confidential situations with poise, tact, and diplomacy.
Strong analytical ability to gather and summarize data for reports, solve administrative problems, and prioritize work.
Knowledge of a variety of computer software applications: word processing, spreadsheets, databases, and presentation software.
Attention to detail in composing, typing, and proofing materials; ability to establish priorities and meet deadlines.
Knowledge, Skills & Abilities – Level II
A Bachelor of Arts degree and four years’ prior secretarial/administrative experience in a professional business environment or equivalent combination of education and experience.
Demonstrated proficiency in computer skills; ability to prioritize and problem‑solve.
Exercise considerable discretion and independent judgment; analyze complex information requests, determine complex trends, and make recommendations on process improvements and efficiencies.
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