Transforming Age
AlmaVia of San Francisco - Business Office Manager
Transforming Age, San Rafael, California, United States, 94911
AlmaVia of San Francisco - Business Office Manager page is loaded## AlmaVia of San Francisco - Business Office Managerlocations:
San Rafael, CAtime type:
Full timeposted on:
Posted 2 Days Agojob requisition id:
JR100604**Location:**AlmaVia of San Rafael515 Northgate DriveSan Rafael CA 949031*Actual pay decision based on factors including experience, skills and training**The salary for this role is between $95,000 -$100,000 DOE***AlmaVia of San Francisco i**s a picturesque, pet-friendly assisted living and memory care community nestled near Lake Merced. As part of **Transforming Age** and **Elder Care Alliance**, we focus on providing the best services and support to our residents as well as our team.Our Culture of Excellence is built on a foundation of respect, integrity, and a commitment to the well-being of both our residents and our team members. We foster a collaborative and supportive environment where innovation and compassion drive everything we do. We have an incredible opening for an **Business Office Manager** to help provide administrative support to our community. This is a fantastic opportunity if you enjoy a variety of responsibilities, and desire to advance your career in a growing industry with the best clients and team members! **Our Business Office Manager:*** Partners with department directors to process timely and accurate HRIS entries including hires, terminations, status changes, and payroll/timesheet approvals.* Serves as the primary HR resource at the community, collaborating with the Support Center to ensure consistency and compliance with organizational policies and procedures.* Ensures employee file compliance with applicable federal, state, and local employment laws (e.g., Title 22, Wage Order 5, OSHA, FEHA, FMLA/CFRA).* Manages the administration of employee benefits, including new enrollments, terminations, life events, and open enrollment, ensuring legal compliance.* Monitors, tracks, and manages the leave of absence (LOA) process, including accommodations and job modifications.* Coaches and guides managers on employee relations matters, escalating issues to HR leadership when necessary.* Leads onboarding and pre-onboarding processes to ensure a seamless new hire experience, including background checks, clearances, system access, and training participation.* Partners with the Support Center to track and deliver mandatory training to ensure organizational and regulatory compliance.* Manages employee engagement efforts, including the community rewards and recognition program.* Collaborates with department leaders to improve retention and reduce turnover by fostering a positive team member experience.* Partners with the Executive Director on safety and risk management programs aligned with corporate and regulatory requirements.* Maintain OSHA logs and related documentation to ensure timely updates and compliance with Cal/OSHA and Workers’ Compensation laws.* Provide comprehensive administrative and project support to the Executive Director and Department Heads.* Support front desk operations by coordinating closely with Administrative Staff to ensure seamless coverage and service.* Lead and manage the Front Desk/Receptionist team, ensuring excellent customer service and efficient daily operations.* Promotes the Mission, Vision and Values of Transforming Age in all areas of responsibility, and demonstrate commitment to Culture of Excellence and strategic goals* Performs other duties as assigned **What you need to succeed:*** Associate degree in accounting, business, finance, or human resources or the equivalent combination of education and experience. (Bachelor’s preferred).* Two to five years of experience in accounts receivable, payroll, and human resources.* Minimum 1 year experience supervising at least one employee.* The ability to speak, read and comprehend the English language.* Experience with employee/customer relations, financial reports, bank reconciliations, and full cycle accounting.* High level of proficiency with Microsoft Office Suite products (required - Outlook, Excel, Word).* Ability to prioritize work and to prepare accurate and timely reports to meet required deadlines.* Working knowledge of California labor laws, leave management (FMLA/CFRA/PDL), and Title 22 regulations.* Current driver’s license preferred. #J-18808-Ljbffr
San Rafael, CAtime type:
Full timeposted on:
Posted 2 Days Agojob requisition id:
JR100604**Location:**AlmaVia of San Rafael515 Northgate DriveSan Rafael CA 949031*Actual pay decision based on factors including experience, skills and training**The salary for this role is between $95,000 -$100,000 DOE***AlmaVia of San Francisco i**s a picturesque, pet-friendly assisted living and memory care community nestled near Lake Merced. As part of **Transforming Age** and **Elder Care Alliance**, we focus on providing the best services and support to our residents as well as our team.Our Culture of Excellence is built on a foundation of respect, integrity, and a commitment to the well-being of both our residents and our team members. We foster a collaborative and supportive environment where innovation and compassion drive everything we do. We have an incredible opening for an **Business Office Manager** to help provide administrative support to our community. This is a fantastic opportunity if you enjoy a variety of responsibilities, and desire to advance your career in a growing industry with the best clients and team members! **Our Business Office Manager:*** Partners with department directors to process timely and accurate HRIS entries including hires, terminations, status changes, and payroll/timesheet approvals.* Serves as the primary HR resource at the community, collaborating with the Support Center to ensure consistency and compliance with organizational policies and procedures.* Ensures employee file compliance with applicable federal, state, and local employment laws (e.g., Title 22, Wage Order 5, OSHA, FEHA, FMLA/CFRA).* Manages the administration of employee benefits, including new enrollments, terminations, life events, and open enrollment, ensuring legal compliance.* Monitors, tracks, and manages the leave of absence (LOA) process, including accommodations and job modifications.* Coaches and guides managers on employee relations matters, escalating issues to HR leadership when necessary.* Leads onboarding and pre-onboarding processes to ensure a seamless new hire experience, including background checks, clearances, system access, and training participation.* Partners with the Support Center to track and deliver mandatory training to ensure organizational and regulatory compliance.* Manages employee engagement efforts, including the community rewards and recognition program.* Collaborates with department leaders to improve retention and reduce turnover by fostering a positive team member experience.* Partners with the Executive Director on safety and risk management programs aligned with corporate and regulatory requirements.* Maintain OSHA logs and related documentation to ensure timely updates and compliance with Cal/OSHA and Workers’ Compensation laws.* Provide comprehensive administrative and project support to the Executive Director and Department Heads.* Support front desk operations by coordinating closely with Administrative Staff to ensure seamless coverage and service.* Lead and manage the Front Desk/Receptionist team, ensuring excellent customer service and efficient daily operations.* Promotes the Mission, Vision and Values of Transforming Age in all areas of responsibility, and demonstrate commitment to Culture of Excellence and strategic goals* Performs other duties as assigned **What you need to succeed:*** Associate degree in accounting, business, finance, or human resources or the equivalent combination of education and experience. (Bachelor’s preferred).* Two to five years of experience in accounts receivable, payroll, and human resources.* Minimum 1 year experience supervising at least one employee.* The ability to speak, read and comprehend the English language.* Experience with employee/customer relations, financial reports, bank reconciliations, and full cycle accounting.* High level of proficiency with Microsoft Office Suite products (required - Outlook, Excel, Word).* Ability to prioritize work and to prepare accurate and timely reports to meet required deadlines.* Working knowledge of California labor laws, leave management (FMLA/CFRA/PDL), and Title 22 regulations.* Current driver’s license preferred. #J-18808-Ljbffr