Turlock Irrigation District
Executive Assistant 1
Turlock Irrigation District, Coupeville, Washington, United States, 98239
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Executive Assistant 1
role at
Turlock Irrigation District
Working in a fast‑paced and continuous learning environment, provides administrative support to the Board of County Commissioners.
Job Duties
Employee in this position is responsible for providing administrative support to the Commissioners' office:
Provides customer service for the office of the Board of County Commissioners.
Manages the front reception desk and main incoming phone line with efficiency, responsiveness, and professionalism.
Manages incoming and outgoing mail.
Prepares correspondence, resolutions, ordinances, notices of attendance and special session notices as directed and/or when deemed necessary; maintain office records; provides registration and travel arrangements as necessary followed by expense reimbursement claims submittals to County or appropriate agencies.
Arranges meetings and/or appointments, processes information that comes into the office, alerts Commissioners to important issues.
Maintains Commissioners' web page including but not limited to posting of recordings and meeting minutes of Board of Commissioners and Council of Governments, postings of news briefs, press releases, and listings of Interlocal Cooperation Act Agreements. Regularly ensures accuracy of information.
Updates Annual Planning Log.
Prepares Accounts Payables batches and orders supplies for office.
Assists in coordinating Commissioner participation on various committees, boards or councils.
Coordinates employee award program presentation at Board meetings.
Manages the official record archival system for retrieval of documents by County staff, including scanning documents into the document management software and records retention compliance.
Provides backup as needed to other support staff and performs tasks as necessary.
Completes other work assignments and directives of the Board.
Performs other duties as assigned.
Knowledge, Skills & Abilities
Must have excellent composition, grammar, business writing, proofreading and editing skills.
Strong general office skills required. Must be proficient at word processing/computer programs/various recording systems, including but not limited to Microsoft Word, Excel, Outlook and PowerPoint.
Maintains a high degree of professionalism, skill, accuracy and good judgment.
Ability to assume new responsibilities quickly and efficiently.
Effectively uses tact, discretion and courtesy in communicating with people.
Ability to recognize and maintain confidentiality of sensitive information.
Must be self‑directed, able to meet deadlines while working in a constantly changing, fast‑paced environment.
Must be familiar with office organization and management practices, laws, rules and regulations regarding county operations, including applicable State laws and regulations. Knowledge of Open Public Meetings Act, Appearance of Fairness Doctrine, Quasi‑Judicial Proceedings, ethical codes, and Public Disclosure laws.
Must possess flexibility to complete a task regardless of interruptions, competing interests or quickly changing priorities.
Able to understand questions and readily grasp ideas and instructions quickly.
Education, Experience & Certifications
High School diploma/combination of education, training and experience.
One year of increasingly responsible governmental office work.
Ability to successfully complete any required training classes as the task may require.
Island County is an Equal Opportunity Employer. Candidates must be legally authorized to work in the United States. Island County does not provide visa sponsorship.
Island County offers a wide range of employee benefits designed to meet the diverse needs of our workforce.
Medical:
Island County pays 100% of the premiums for most eligible employees and dependents. In addition, the County provides an annual Health Reimbursement Arrangement (HRA) or Health Savings Account (HSA) contribution.
Dental:
Island County pays 100% of the premiums for eligible employees and family members for basic dental coverage.
Life and Disability Insurance:
Employees are provided basic coverage of $24,000 and given the opportunity to purchase additional insurance for both the employee and eligible dependents.
Retirement:
Island County employees participate in a pension plan through the Washington State Department of Retirement Systems (additional 457(b) deferred‑compensation plans are also available).
Life Flight:
Island County pays 100% of the premium for emergency air transport coverage.
11 paid holidays each year
Generous Paid Time Off And Washington‑required Sick Leave
Flexible Spending Account (optional)
Wellness programs
Employee assistance program
Pet Insurance (optional - employee paid)
Additional benefits are available to be elected (employee‑paid).
This is a general description of the benefits offered to eligible Island County employees, and every effort has been made to ensure accuracy. If any information on this document conflicts with the provisions of a Collective Bargaining Agreement (CBA), the CBA prevails.
Seniority level Entry level
Employment type Full‑time
Job function Administrative
Industries Utilities
#J-18808-Ljbffr
Executive Assistant 1
role at
Turlock Irrigation District
Working in a fast‑paced and continuous learning environment, provides administrative support to the Board of County Commissioners.
Job Duties
Employee in this position is responsible for providing administrative support to the Commissioners' office:
Provides customer service for the office of the Board of County Commissioners.
Manages the front reception desk and main incoming phone line with efficiency, responsiveness, and professionalism.
Manages incoming and outgoing mail.
Prepares correspondence, resolutions, ordinances, notices of attendance and special session notices as directed and/or when deemed necessary; maintain office records; provides registration and travel arrangements as necessary followed by expense reimbursement claims submittals to County or appropriate agencies.
Arranges meetings and/or appointments, processes information that comes into the office, alerts Commissioners to important issues.
Maintains Commissioners' web page including but not limited to posting of recordings and meeting minutes of Board of Commissioners and Council of Governments, postings of news briefs, press releases, and listings of Interlocal Cooperation Act Agreements. Regularly ensures accuracy of information.
Updates Annual Planning Log.
Prepares Accounts Payables batches and orders supplies for office.
Assists in coordinating Commissioner participation on various committees, boards or councils.
Coordinates employee award program presentation at Board meetings.
Manages the official record archival system for retrieval of documents by County staff, including scanning documents into the document management software and records retention compliance.
Provides backup as needed to other support staff and performs tasks as necessary.
Completes other work assignments and directives of the Board.
Performs other duties as assigned.
Knowledge, Skills & Abilities
Must have excellent composition, grammar, business writing, proofreading and editing skills.
Strong general office skills required. Must be proficient at word processing/computer programs/various recording systems, including but not limited to Microsoft Word, Excel, Outlook and PowerPoint.
Maintains a high degree of professionalism, skill, accuracy and good judgment.
Ability to assume new responsibilities quickly and efficiently.
Effectively uses tact, discretion and courtesy in communicating with people.
Ability to recognize and maintain confidentiality of sensitive information.
Must be self‑directed, able to meet deadlines while working in a constantly changing, fast‑paced environment.
Must be familiar with office organization and management practices, laws, rules and regulations regarding county operations, including applicable State laws and regulations. Knowledge of Open Public Meetings Act, Appearance of Fairness Doctrine, Quasi‑Judicial Proceedings, ethical codes, and Public Disclosure laws.
Must possess flexibility to complete a task regardless of interruptions, competing interests or quickly changing priorities.
Able to understand questions and readily grasp ideas and instructions quickly.
Education, Experience & Certifications
High School diploma/combination of education, training and experience.
One year of increasingly responsible governmental office work.
Ability to successfully complete any required training classes as the task may require.
Island County is an Equal Opportunity Employer. Candidates must be legally authorized to work in the United States. Island County does not provide visa sponsorship.
Island County offers a wide range of employee benefits designed to meet the diverse needs of our workforce.
Medical:
Island County pays 100% of the premiums for most eligible employees and dependents. In addition, the County provides an annual Health Reimbursement Arrangement (HRA) or Health Savings Account (HSA) contribution.
Dental:
Island County pays 100% of the premiums for eligible employees and family members for basic dental coverage.
Life and Disability Insurance:
Employees are provided basic coverage of $24,000 and given the opportunity to purchase additional insurance for both the employee and eligible dependents.
Retirement:
Island County employees participate in a pension plan through the Washington State Department of Retirement Systems (additional 457(b) deferred‑compensation plans are also available).
Life Flight:
Island County pays 100% of the premium for emergency air transport coverage.
11 paid holidays each year
Generous Paid Time Off And Washington‑required Sick Leave
Flexible Spending Account (optional)
Wellness programs
Employee assistance program
Pet Insurance (optional - employee paid)
Additional benefits are available to be elected (employee‑paid).
This is a general description of the benefits offered to eligible Island County employees, and every effort has been made to ensure accuracy. If any information on this document conflicts with the provisions of a Collective Bargaining Agreement (CBA), the CBA prevails.
Seniority level Entry level
Employment type Full‑time
Job function Administrative
Industries Utilities
#J-18808-Ljbffr