Hunter Recruiting
Legal Assistant
Location: Sarasota, FL | Pay: $60,000–$68,000 per year
The Legal Assistant works under the direct supervision of the Director of Human Resources (or Office Administrator for non‑Cleveland offices). This non‑exempt position follows established policies while performing a wide variety of legal and administrative duties for assigned attorneys and paralegals. The role requires maintaining professional relationships with clients, attorneys, and staff, and upholding strict confidentiality of client matters. The position is eligible for overtime pay.
Responsibilities
Provide confidential administrative and secretarial support to legal staff across practice areas such as Litigation, Intellectual Property, Labor & Employment, Estate Planning, Corporate, and Creditors’ Rights.
Manage and coordinate priorities for multiple attorneys and paralegals.
Prepare legal documents and correspondence, including contracts, briefs, complaints, and motions.
Maintain electronic calendars, schedule appointments, arrange meetings, and reserve conference rooms.
Sort, distribute, and prioritize incoming mail.
Maintain client files and coordinate with the Records Department for file closing and off‑site storage.
Arrange business travel as needed.
Open new client and case files, including conflict searches and New Client/New Case forms in 3E.
Enter attorney and paralegal time into 3E.
Process expense reports and vendor invoices through Emburse.
Prepare and review closing documents, title commitments, financing agreements, and other transaction documents.
Manage transaction checklists and maintain organized client files.
Handle post‑closing tasks, including recording documents and finalizing title policies.
Coordinate with clients, lenders, brokers, title companies, and surveyors to ensure smooth closings.
Order and review title commitments, interface with title companies concerning revisions.
Ensure compliance with regulations governing real estate transactions.
Prepare closing packages and arrange for document execution.
Order and verify payoffs, estoppels, and municipal lien searches.
Proficiency in firm software and office equipment, including Outlook, Word, iManage, Teams, 3E, Excel, PowerPoint, Emburse, OneDrive, telephones, and photocopiers.
Experience with document preparation software, such as Altastar, Qualia, and Closer’s Choice.
Knowledge of legal terminology and procedures.
Excellent proofreading, grammar, and spelling skills.
3–5 years of experience in a mid‑ to large‑sized law firm (requirements may vary by position).
Ability to transcribe legal documents and correspondence at a minimum of 80 words per minute.
Strong organizational skills and the ability to prioritize and manage multiple tasks under time constraints.
Strong interpersonal skills to communicate effectively with attorneys, staff, and clients with professionalism and tact.
Ability to maintain focus and accuracy while performing a high volume of detailed clerical work.
Willingness to work more than X hours per week and, at times, irregular hours as required.
Ability to work in a normal office environment with minimal exposure to noise, dust, or temperature extremes.
Qualifications
Proficiency with firm software and office equipment, including Outlook, Word, iManage, Teams, 3E, Excel, PowerPoint, Emburse, OneDrive, telephones, and photocopiers.
Experience with document preparation software, such as Altastar, Qualia, and Closer’s Choice.
Knowledge of legal terminology and legal procedures.
Excellent proofreading, grammar, and spelling skills.
3–5 years of experience in a mid‑ to large‑sized law firm (experience requirements may vary by position).
Ability to transcribe legal documents and correspondence at a minimum of 80 words per minute.
Strong organizational skills and the ability to prioritize and manage multiple tasks under time constraints.
Strong interpersonal skills to communicate effectively with attorneys, staff, and clients with professionalism and tact.
Ability to maintain focus and accuracy while performing a high volume of detailed clerical work.
Willingness to work more than X hours per week and, at times, irregular hours as required.
Ability to work in a normal office environment with minimal exposure to noise, dust, or temperature extremes.
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The Legal Assistant works under the direct supervision of the Director of Human Resources (or Office Administrator for non‑Cleveland offices). This non‑exempt position follows established policies while performing a wide variety of legal and administrative duties for assigned attorneys and paralegals. The role requires maintaining professional relationships with clients, attorneys, and staff, and upholding strict confidentiality of client matters. The position is eligible for overtime pay.
Responsibilities
Provide confidential administrative and secretarial support to legal staff across practice areas such as Litigation, Intellectual Property, Labor & Employment, Estate Planning, Corporate, and Creditors’ Rights.
Manage and coordinate priorities for multiple attorneys and paralegals.
Prepare legal documents and correspondence, including contracts, briefs, complaints, and motions.
Maintain electronic calendars, schedule appointments, arrange meetings, and reserve conference rooms.
Sort, distribute, and prioritize incoming mail.
Maintain client files and coordinate with the Records Department for file closing and off‑site storage.
Arrange business travel as needed.
Open new client and case files, including conflict searches and New Client/New Case forms in 3E.
Enter attorney and paralegal time into 3E.
Process expense reports and vendor invoices through Emburse.
Prepare and review closing documents, title commitments, financing agreements, and other transaction documents.
Manage transaction checklists and maintain organized client files.
Handle post‑closing tasks, including recording documents and finalizing title policies.
Coordinate with clients, lenders, brokers, title companies, and surveyors to ensure smooth closings.
Order and review title commitments, interface with title companies concerning revisions.
Ensure compliance with regulations governing real estate transactions.
Prepare closing packages and arrange for document execution.
Order and verify payoffs, estoppels, and municipal lien searches.
Proficiency in firm software and office equipment, including Outlook, Word, iManage, Teams, 3E, Excel, PowerPoint, Emburse, OneDrive, telephones, and photocopiers.
Experience with document preparation software, such as Altastar, Qualia, and Closer’s Choice.
Knowledge of legal terminology and procedures.
Excellent proofreading, grammar, and spelling skills.
3–5 years of experience in a mid‑ to large‑sized law firm (requirements may vary by position).
Ability to transcribe legal documents and correspondence at a minimum of 80 words per minute.
Strong organizational skills and the ability to prioritize and manage multiple tasks under time constraints.
Strong interpersonal skills to communicate effectively with attorneys, staff, and clients with professionalism and tact.
Ability to maintain focus and accuracy while performing a high volume of detailed clerical work.
Willingness to work more than X hours per week and, at times, irregular hours as required.
Ability to work in a normal office environment with minimal exposure to noise, dust, or temperature extremes.
Qualifications
Proficiency with firm software and office equipment, including Outlook, Word, iManage, Teams, 3E, Excel, PowerPoint, Emburse, OneDrive, telephones, and photocopiers.
Experience with document preparation software, such as Altastar, Qualia, and Closer’s Choice.
Knowledge of legal terminology and legal procedures.
Excellent proofreading, grammar, and spelling skills.
3–5 years of experience in a mid‑ to large‑sized law firm (experience requirements may vary by position).
Ability to transcribe legal documents and correspondence at a minimum of 80 words per minute.
Strong organizational skills and the ability to prioritize and manage multiple tasks under time constraints.
Strong interpersonal skills to communicate effectively with attorneys, staff, and clients with professionalism and tact.
Ability to maintain focus and accuracy while performing a high volume of detailed clerical work.
Willingness to work more than X hours per week and, at times, irregular hours as required.
Ability to work in a normal office environment with minimal exposure to noise, dust, or temperature extremes.
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