LHH
Trust and Estates Legal Assistant Tampa FL
We are seeking a polished and professional Legal Assistant to support our Trusts & Estates practice. This position involves working closely with high-net-worth clients and requires exceptional communication skills, both in person and over the phone. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities
Coordinate and manage attorneys’ daily schedules, anticipating needs and planning ahead.
Prepare, edit, and proofread legal documents and correspondence for accuracy.
Maintain calendars for appointments, meetings, and travel arrangements.
Process expense reports, reimbursements, and check requests.
Enter, review, and finalize timekeeping entries using firm standards.
Handle monthly client billing, including reviewing prebills and making necessary edits.
Open new matters, conduct conflict checks, and maintain organized client files.
Prepare files for off-site storage and ensure proper indexing.
Uphold strict confidentiality of all firm and client information.
Qualifications
Minimum 3 years in Trusts & Estates preferred, OR 3 years as an Executive Assistant/Secretary in a professional setting.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Familiarity with document management and time entry systems is a plus.
Strong grammar, spelling, and communication skills.
Exceptional attention to detail and organizational ability.
Ability to multitask and adapt to changing priorities.
Professional demeanor and client-focused mindset.
Billing experience preferred (including electronic billing).
BA/BS degree preferred but not required.
Benefits & Details
Office Hours: 8:30 a.m. – 5:00 p.m.
Parking Stipend: $111.10/month
Retirement: 401(k)
Paid Time Off: 18 days annually (prorated first year)
Pay Details: $55,000.00 to $75,000.00 per year
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy
Military-connected talent encouraged to apply.
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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Key Responsibilities
Coordinate and manage attorneys’ daily schedules, anticipating needs and planning ahead.
Prepare, edit, and proofread legal documents and correspondence for accuracy.
Maintain calendars for appointments, meetings, and travel arrangements.
Process expense reports, reimbursements, and check requests.
Enter, review, and finalize timekeeping entries using firm standards.
Handle monthly client billing, including reviewing prebills and making necessary edits.
Open new matters, conduct conflict checks, and maintain organized client files.
Prepare files for off-site storage and ensure proper indexing.
Uphold strict confidentiality of all firm and client information.
Qualifications
Minimum 3 years in Trusts & Estates preferred, OR 3 years as an Executive Assistant/Secretary in a professional setting.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Familiarity with document management and time entry systems is a plus.
Strong grammar, spelling, and communication skills.
Exceptional attention to detail and organizational ability.
Ability to multitask and adapt to changing priorities.
Professional demeanor and client-focused mindset.
Billing experience preferred (including electronic billing).
BA/BS degree preferred but not required.
Benefits & Details
Office Hours: 8:30 a.m. – 5:00 p.m.
Parking Stipend: $111.10/month
Retirement: 401(k)
Paid Time Off: 18 days annually (prorated first year)
Pay Details: $55,000.00 to $75,000.00 per year
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy
Military-connected talent encouraged to apply.
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
#J-18808-Ljbffr