PROCUREMENT AGENT (Pay Grade 25) AFSCME Local 1607

Eligibility List In accordance with the Merit System Rules and Regulations, an eligible list, which will be valid for a one-year period and which will be used to fill vacancies during that period, is being established for this classification. Applicants on the eligible list will be certified in accordance with the Merit System and appropriate union contracts.

Application Process Candidates may submit online employment applications using the NEOGOV online application system available at https://www.governmentjobs.com/careers/nccde.

EXAMINATION PROCESS: The examination process for this posting may include an evaluation of training and experience, a written examination, a computerized exam, an oral board interview examination, a performance examination or any combination of the above in order to qualify applicants for placement on the eligible list. The eligible list will be used to fill vacancies that occur within the next year. The appropriate number of names on the eligible list as prescribed by Merit System Section 26.03.505 will be certified to the hiring department for consideration to fill the vacant position(s).

New Employees New employees are generally hired at the starting salary and may be eligible for merit increases each year upon receipt of a satisfactory performance evaluation, up to the maximum salary.

Equal Opportunity Employer New Castle County is an Equal Opportunity Employer

General Statement of Duties Perform professional tasks in the purchasing of a wide range of commodities including supplies, equipment, and professional services; does related work as required.

Distinguishing Features of the Class An employee in this class is responsible for all professional purchasing activities. This employee uses knowledge of commodities and purchasing methods and procedures to arrange for the purchasing of specified materials, supplies, and equipment and performs work with considerable independence within established policies, procedures, and laws. This employee must possess strong negotiating skills. Supervision may be exercised over a number of employees in different classifications. This employee works under general supervision but has latitude for the exercise of independent judgment within established policies and procedures.

Examples of Work

Reviews requisitions and other requests for purchases to determine the appropriate purchasing method;

Solicits necessary price and related information and concludes purchasing of supplies and materials;

Monitors spending by commodity in compliance with the New Castle County Code;

Makes certain that bids are prepared for all commodities which exceed the legal dollar limit as outlined in the New Castle County Code;

Works closely with departments to obtain information to write necessary bids and advises them on legal procedures to be followed;

Conducts bid openings, evaluates bids, and recommends acceptance or rejection;

Writes and administers legally binding contracts/bids for single and multi-departments, ensuring that the scope of the contract and pricing is followed;

Analyzes bids and tabulates scores so that the bid may be awarded to the most responsive and responsible bidder;

Supervises various staff in their daily duties;

Defends all challenges to awards;

Resolves disputes and challenges between agencies and vendors;

May cancel vendor contracts for non-compliance and determine penalties;

Resolves billing problems for Accounts Payable;

Encourages minority and small business participation by attending minority trade fairs and related small business development programs;

Receives incoming goods and supplies and sees that they are stored or distributed to proper departments;

Interviews vendors, sales personnel, and general managers/representatives concerning the purchasing of supplies and equipment;

Meets with new vendors to discuss new products and services;

Assists in determining the purchase price of land to be acquired by the County;

Negotiates contracts for goods, services, and professional services;

Promotes an ongoing attitude of dedication to excellent public service and ensures that external and internal customers are provided with the highest quality of service;

Operates a personal computer and other related equipment in the course of the work.

Required Knowledge, Skills, and Abilities Thorough knowledge of business methods, markets, and purchasing practices; thorough knowledge of the laws relating to public purchasing; ability to write clear and concise specifications; ability to communicate courteously and effectively, both verbally and in writing; ability to supervise others; tact and diplomacy in dealing with vendors and departmental representatives; initiative and resourcefulness; ability to draw valid conclusions; integrity.

Minimum Qualifications At least two (2) years purchasing experience with possession of a Bachelor’s Degree with major course work in business or public administration; or an equivalent combination of experience, education or training directly related to the required knowledge, skills, and abilities.

Additional Requirements Ability to pass a Class III County physical examination and background check.

Contact Meaghan McPherson Human Resources Technician Meaghan.McPherson@newcastlede.gov

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