PBK
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Administrative Assistant
role at
PBK
Step into a pivotal role at a leading architectural, engineering, and consulting firm experiencing exciting growth. As an Administrative Assistant, you’ll be the backbone of our operations—providing essential support that keeps our dynamic team moving forward.
Responsibilities
Creating and editing documents in Microsoft Office (Word, Excel, PowerPoint, Access)
Managing data entry and word processing tasks
Conducting internet research and maintaining organized filing systems
Serving as a friendly and professional back‑up receptionist
Your Impact
Actively involved in the day‑to‑day operations of the Partner in charge and leadership
Assist with set up and planning for client meetings and firm‑wide events
Reserve conference rooms, call lines and/or set up video conferences
Create meeting minutes and agendas
Prepare letters, contracts and other communications
Schedule and coordinate meetings, including reserving spaces for in‑person events
Log and prepare client sponsorship requests and other check requests
Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals
Act as a liaison with consultants, clients, printers and suppliers
Assist with special projects as needed
All other duties as assigned
Here’s What You’ll Need
5+ years of administrative and/or professional office experience
Superior client focus and service mentality
Strong problem‑solving and collaboration skills
Creativity, integrity, and initiative
Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint)
Proficiency in Adobe Acrobat Professional
Strong organizational skills
Excellent communication skills (verbal and written)
Strong attention to details, including proofreading
Ability to prioritize multiple projects and manage work accordingly
Here’s How You’ll Stand Out
Experience supporting C‑level leadership
Experience in a professional services firm (architecture, engineering, law office, etc.)
Bachelor’s degree
The actual offered base salary for California locations will vary depending on factors such as individual qualifications, education, experience, skills, job‑related knowledge, work location, and internal equity. We would not anticipate that the individual hired into this role will be at or near the top half of the range provided, but the decision will be dependent on the factors of each individual case. The compensation package may also include incentive compensation in the form of discretionary bonuses in addition to base salary and a full range of medical, financial, and other benefits. The salary range for this position is below.
$44,000.00 - $66,000.00
PBK is an Equal Employment Opportunity employer. All qualified applicants can be considered for an opportunity without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, criminal history, or any other characteristic protected by law. Additionally, it is our policy to provide equal employment opportunity in all phases of employment in compliance with all applicable federal and state laws, rules, and regulations.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Administrative
Architecture and Planning
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Administrative Assistant
role at
PBK
Step into a pivotal role at a leading architectural, engineering, and consulting firm experiencing exciting growth. As an Administrative Assistant, you’ll be the backbone of our operations—providing essential support that keeps our dynamic team moving forward.
Responsibilities
Creating and editing documents in Microsoft Office (Word, Excel, PowerPoint, Access)
Managing data entry and word processing tasks
Conducting internet research and maintaining organized filing systems
Serving as a friendly and professional back‑up receptionist
Your Impact
Actively involved in the day‑to‑day operations of the Partner in charge and leadership
Assist with set up and planning for client meetings and firm‑wide events
Reserve conference rooms, call lines and/or set up video conferences
Create meeting minutes and agendas
Prepare letters, contracts and other communications
Schedule and coordinate meetings, including reserving spaces for in‑person events
Log and prepare client sponsorship requests and other check requests
Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals
Act as a liaison with consultants, clients, printers and suppliers
Assist with special projects as needed
All other duties as assigned
Here’s What You’ll Need
5+ years of administrative and/or professional office experience
Superior client focus and service mentality
Strong problem‑solving and collaboration skills
Creativity, integrity, and initiative
Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint)
Proficiency in Adobe Acrobat Professional
Strong organizational skills
Excellent communication skills (verbal and written)
Strong attention to details, including proofreading
Ability to prioritize multiple projects and manage work accordingly
Here’s How You’ll Stand Out
Experience supporting C‑level leadership
Experience in a professional services firm (architecture, engineering, law office, etc.)
Bachelor’s degree
The actual offered base salary for California locations will vary depending on factors such as individual qualifications, education, experience, skills, job‑related knowledge, work location, and internal equity. We would not anticipate that the individual hired into this role will be at or near the top half of the range provided, but the decision will be dependent on the factors of each individual case. The compensation package may also include incentive compensation in the form of discretionary bonuses in addition to base salary and a full range of medical, financial, and other benefits. The salary range for this position is below.
$44,000.00 - $66,000.00
PBK is an Equal Employment Opportunity employer. All qualified applicants can be considered for an opportunity without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, criminal history, or any other characteristic protected by law. Additionally, it is our policy to provide equal employment opportunity in all phases of employment in compliance with all applicable federal and state laws, rules, and regulations.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Administrative
Architecture and Planning
#J-18808-Ljbffr