IDEXX
Senior Administrative Associate – Global Corporate and Strategic Accounts
IDEXX, Westbrook, Maine, us, 04098
Overview
IDEXX is seeking a highly organized, proactive, and professional Sr. Administrative Associate IV to support the Vice President of Global Corporate and Strategic Accounts and their team. This role offers the opportunity to collaborate with a dynamic group of administrative professionals in a fast‑paced, team‑oriented environment. The ideal candidate is tech‑savvy and consistently stays one step ahead. You will enable your executive to operate efficiently and effectively by managing logistics, anticipating needs, and ensuring seamless day‑to‑day operations. This position will be based out of our Westbrook, ME location.
Responsibilities
Provide high‑level administrative support to the Vice President Global Corporate and Strategic Accounts and their team with professionalism, discretion, and efficiency.
Calendar and meeting management: resolve scheduling conflicts, facilitate meeting logistics and technology, and prepare meeting agendas and materials.
Coordinate domestic and international travel, prepare expense reports, and manage Concur submissions.
Assist with presentation creation and join key meetings when appropriate to stay ahead of deliverables and identify support opportunities.
Manage projects of varying scope and complexity.
Remain knowledgeable of business unit policies.
Facilitate information flow among team members, answer questions, and provide supply information as needed.
Serve as a “go‑to” person for a dynamic, collaborative, and fast‑paced team globally.
Collaborate within a team of administrative professionals within VetSoft and throughout the organization.
Qualifications
A master multi‑tasker with the ability to shift priorities easily and often.
Ability to thrive in a fast‑paced and dynamic work environment and take pride in checking items off your list.
Exceptional communication skills with close attention to detail.
Excellent customer service skills, a can‑do attitude, and a focus on being positive, proactive, and providing solutions.
Proficiency with the Microsoft Office platform and confidence in troubleshooting video conferencing or meeting‑room audio‑visual challenges.
Experience working in Smartsheet is a plus but not required.
High level of service and professionalism.
Comfort with ambiguity and confidence in making decisions in the moment when direction is limited.
Three to five years of administrative or office experience in a corporate environment.
Location This position will be based out of Westbrook, ME. It will have a hybrid schedule with 2 days on site in Westbrook.
Benefits We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.
Why IDEXX? We’re proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 10,000 talented people.
Equality and Diversity Idexx values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply. IDEXX is an equal‑opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.
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Idexx
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Responsibilities
Provide high‑level administrative support to the Vice President Global Corporate and Strategic Accounts and their team with professionalism, discretion, and efficiency.
Calendar and meeting management: resolve scheduling conflicts, facilitate meeting logistics and technology, and prepare meeting agendas and materials.
Coordinate domestic and international travel, prepare expense reports, and manage Concur submissions.
Assist with presentation creation and join key meetings when appropriate to stay ahead of deliverables and identify support opportunities.
Manage projects of varying scope and complexity.
Remain knowledgeable of business unit policies.
Facilitate information flow among team members, answer questions, and provide supply information as needed.
Serve as a “go‑to” person for a dynamic, collaborative, and fast‑paced team globally.
Collaborate within a team of administrative professionals within VetSoft and throughout the organization.
Qualifications
A master multi‑tasker with the ability to shift priorities easily and often.
Ability to thrive in a fast‑paced and dynamic work environment and take pride in checking items off your list.
Exceptional communication skills with close attention to detail.
Excellent customer service skills, a can‑do attitude, and a focus on being positive, proactive, and providing solutions.
Proficiency with the Microsoft Office platform and confidence in troubleshooting video conferencing or meeting‑room audio‑visual challenges.
Experience working in Smartsheet is a plus but not required.
High level of service and professionalism.
Comfort with ambiguity and confidence in making decisions in the moment when direction is limited.
Three to five years of administrative or office experience in a corporate environment.
Location This position will be based out of Westbrook, ME. It will have a hybrid schedule with 2 days on site in Westbrook.
Benefits We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.
Why IDEXX? We’re proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 10,000 talented people.
Equality and Diversity Idexx values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply. IDEXX is an equal‑opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.
#LI-SUPPORT
Idexx
#J-18808-Ljbffr