Executive Assistant, Deputy Commissioner/Chief Equity Officer (New York)
NYC Department of Health and Mental Hygiene, New York
Executive Assistant, Deputy Commissioner/Chief Equity Officer
Join to apply for the Executive Assistant, Deputy Commissioner/Chief Equity Officer role at NYC Department of Health and Mental Hygiene
Executive Assistant, Deputy Commissioner/Chief Equity Officer
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Join to apply for the Executive Assistant, Deputy Commissioner/Chief Equity Officer role at NYC Department of Health and Mental Hygiene
OPEN TO PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATES>
Bureau Description
The Center for Health Equity & Community Wellness (CHECW) seeks to eliminate racial and other inequities resulting in premature mortality. With an unwavering grounding in history and structural analysis, CHECW works to increase visibility of the harm perpetuated by centuries of racist, socially unjust policy while pushing towards redress for the most impacted NYC communities. CHECW addresses inequity across community and healthcare systems in partnership with community, faith-based, and health care organizations. CHECWs work focuses on social determinants of health, including environmental and commercial determinants, and addresses both upstream and downstream factors to improve health and well-being of New Yorkers.
CHECW is comprised of the Bureau of Bronx Neighborhood Health, the Bureau of Brooklyn Neighborhood Health, the Bureau of Harlem Neighborhood Health, the Bureau of Chronic Disease Prevention, the Bureau of Health Equity Capacity Building, the Bureau of Equitable Health Systems and the Bureau of Finance, Administration, and Services. The divisions Deputy Commissioner also serves as the Agencys Chief Equity Officer and oversees Race to Justice, the Agencys internal reform effort to help our staff learn what they can do to better address racial health gaps and improve health outcomes for all New Yorkers.
Job Description
We seek an Executive Assistant to join the CHECW Office of the Deputy Commissioner. Reporting to the Executive Director of Strategic Planning and Operations, the Executive Assistant will provide support for scheduling, meeting coordination, task management, and administration for the Chief Equity Officer and Deputy Commissioner. In the position, the Executive Assistant will independently handle all aspects of complex administrative support for an agency executive.
Duties
- Assume oversight responsibility for coordinating and managing the daily administrative functions and logistics of the Chief Equity Officer/ Deputy Commissioners Office, with a wide latitude for the exercise of independent judgment and initiative.
- Plan, prioritize and adjust internal and external meetings and commitments for the Chief Equity Officer/ Deputy Commissioner.
- Manage the Chief Equity Officer/ Deputy Commissioners daily calendar and gather information for appointments independently, while analyzing moderate to complex situations and competing priorities based on general direction from Chief Equity Officer/ Deputy Commissioner and team.
- Serve as an active participant in weekly team meetings, by effectively collaborating with the Executive Director of Strategic Planning and Operations, the Special Projects Manager, and the Special Assistant to manage the daily workflow of incoming requests and deliverables while also planning and prioritizing activities to ensure a smooth flow of the daily operational activities and administration of the division.
- Assess urgent situations and exercise independent judgment in order to escalate important priorities to the Chief Equity Officer/ Deputy Commissioner.
- Manage the Chief Equity Officer/ Deputy Commissioner travel arrangements, locally and nationally, to ensure that priorities are accomplished, and unplanned items are addressed, while ensuring they are handled within established agency and city guidelines.
- Proactively consult with the Chief Equity Officer/ Deputy Commissioner and team to review daily priorities and monitor the status of delegated items and projects to ensure timely processing and closure.
- Serve as the primary liaison to all vendors in coordinating administrative activities for special events, including ordering food items, securing meeting space and arranging the logistics of setting up IT and/or audio-visual equipment, and handling invoice payments.
- On behalf of the Chief Equity Officer/ Deputy Commissioner, actively participate in closely monitoring all division administrative correspondence and transactions across the agency. Ensure that all correspondence are responded to in a timely manner.
- Assist with Agency requests, including verification of policies, letters of support, documents in need of signature, and other ad-hoc requests, as needed.
- Perform other administrative tasks and special projects as assigned.
- Excellent interpersonal, computer skills
- Well-versed in Microsoft Office including Outlook, Teams, and OneDrive
- Work well in fast-pace environment
- Strong organizational and problem-solving skills with the ability to interact professionally with individuals inside and outside the agency
- Detail-oriented and able to handle multiple tasks to successful completion
- Able to make independent decisions
- Display sensitivity to dealing with confidential information.
- Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Educations website (
- Benefits: City employees are entitled to unmatched benefits such as:
- a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
- additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund.
- a public sector defined benefit pension plan with steady monthly payments in retirement.
- a tax-deferred savings program and
- a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!
The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at or 347-396-6549.
PRINCIPAL ADMINISTRATIVE ASSOC - 10124
Minimum Qualifications
- A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
- An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or
- A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;
- Education and/or experience equivalent to 1, 2, or 3 above. However, all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.
This position is also open to qualified persons with a disability w