Executive Administrative Assistant Needed Immediately Job at CLA (CliftonLarsonA

CliftonLarsonAllen (CLA) CLA Search has been retained by Episcopal Communities & Services to identify a Controller for their Glendora, CA location. Episcopal Communities & Services is a prestigious not-for-profit organization with a legacy of providing seniors exceptional communities and services for more than 100 years. The Executive Assistant provides high-level administrative support to the President and CEO, ensuring efficient management of schedules, meetings, board activities, fund development, and office operations. Administrative Support Maintain corporate records and ensure proper filing in systems like Board Effect and SharePoint. Coordinate travel and manage CEO’s schedule, ensuring meetings are spaced appropriately and reminders are sent. Secure meeting locations and manage logistics for in-person and virtual meetings. Train new board members on technology platforms and update board records as needed. Maintain donor database integrity and prepare donor acknowledgement letters. Run queries and reports in CRM software (Neon). Prepare and mail letters of acknowledgement and year-end tax letters. Office Management Oversee housekeeping, maintenance, and office supply inventory. Arrange delivery of furniture and fixtures as needed. Ensure the office is presentable and well-stocked. Make authorized purchases for administration and supportive services, following approval protocols and proper documentation. Ensure all equipment is available and functioning for meetings. Bachelor’s degree (B.A. Minimum two years’ experience in an executive assistant or similar role. Excellent writing and communication skills. Strong computer skills; proficiency in Microsoft Office Suite (Word, Excel) and file management software. Experience with CRM software (Neon) preferred. Highly organized, detail-oriented, and able to manage multiple ongoing projects.