Client Service Specialist (Legal Secretary) - Litigation Job at HireNow Staffing

Client Service Specialist (Legal Secretary) LitigationLocation: Washington, D.C. (Hybrid Consistent Onsite Presence Required)
Salary: $76,000 - $108,000
Employment Type: Full-Time, Direct HireAbout the OpportunityHireNow Staffing is partnering with a prestigious Am Law 100 firm to identify an exceptional Client Service Specialist to join its Litigation practice in Washington, D.C. This role is designed for a polished, experienced legal secretary who excels in high-pressure environments, communicates with precision, and provides seamless support to senior partners and attorneys.This position requires a professional who takes ownership, anticipates needs, and thrives in a client-focused environment. The ideal candidate has deep litigation experience, strong organizational instincts, and the ability to support complex international matters especially those involving Spanish-language documents.This is a hybrid opportunity, but the firm requires a consistent in-office presence to maintain collaboration and uphold the firm's high service standards.Key ResponsibilitiesExecutive-Level Legal Support

• Manage complex calendars for partners and senior attorneys, resolving conflicts and anticipating needs.
• Coordinate heavy domestic and international travel arrangements, including itineraries, logistics, and meeting prep.
• Serve as a trusted liaison for clients, internal teams, and external vendors handling communications with professionalism and confidentiality.

Document & Case Management

• Draft, edit, and proofread legal documents, filings, correspondence, and presentations.
• Spanish-language proofreading, translation, and drafting experience is strongly preferred.
• Open new matters, maintain physical/electronic files, and ensure all materials adhere to firm protocols and compliance requirements.

Billing & Administrative Operations

• Process time entries, track deadlines, manage attorney expenses, and assist with pre-bill edits and final billing reviews.
• Collaborate closely with Finance, Client Accounting, Document Services, and other support teams to ensure accuracy and timely turnaround.

Litigation Practice Support

• Assist attorneys with hearing preparation, meeting materials, binders, research compilation, and internal project coordination.
• Provide support for presentations, client events, and attorney business development initiatives as needed.
• Uphold meticulous attention to detail while juggling multiple priorities and tight deadlines.

Required QualificationsCandidates must meet the following criteria to be considered:

• 6+ years of legal secretarial experience, preferably in an Am Law or similarly rigorous law firm environment.
• Strong background in litigation and/or international arbitration.
• Experience supporting senior partners and high-volume attorney teams.
• Advanced skills in MS Office (Word, Outlook, Excel, PowerPoint) and document management platforms.
• Proven ability to maintain confidentiality, manage sensitive information, and communicate professionally at all levels.
• Strong organizational, time management, and multitasking skills.
• Demonstrated longevity and consistency in past roles (stable resumes required).

Preferred Qualifications (Highly Valued by the Firm)These skills significantly enhance candidacy and will be prioritized:

• Bilingual Spanish proficiency including drafting, translating, and proofreading legal documents.
• Prior experience supporting attorneys in global matters, foreign proceedings, or cross-border litigation.
• Familiarity with international clients, cultural nuances, and multilingual communication environments.
• Experience preparing presentations, coordinating events, and supporting attorney business development.

Why This Role Stands OutThis opportunity places you at the center of a highly respected litigation team where your expertise will make a measurable difference. You'll work closely with senior partners, handle sophisticated matters, and contribute to a culture that values excellence, professionalism, and collaboration. For legal support professionals seeking long-term stability, growth, and prestige this is a premier opportunity.https://www.careers-page.com/hirenow-staffing-inc/job/5WW7V373