Executive Assistant Job at Green Key Resources in New York

A Manhattan-based growing technology firm is seeking an Executive Assistant to support a team of executives. Must have 5+ years of executive assistant experience within a professional office setting and be detail oriented. This is a contract opportunity with potential to go perm. Experience with G-Suite is required.

Hours: 9am - 6pm

Hourly pay rate: $35-42/hr

Hybrid schedule: 4 days onsite, 1 day remote

Responsibilities

• Provide executive-level administrative support to senior leaders within the department.
• Coordinate complex schedules, meetings, and travel arrangements with precision and efficiency.
• Act as a strategic gatekeeper to optimize priorities and enhance operational workflow.
• Collaborate across teams to ensure seamless execution of events and initiatives.
• Manage client-facing communications, ensuring professionalism and brand alignment.
• Coordinate logistics for conferences, events, and client meetings, including travel arrangements.
• Draft and refine external communications to uphold organizational standards.
• Handle expense reporting, vendor management, and administrative processes.
• Anticipate needs and proactively address gaps to ensure operational efficiency.
• Maintain discretion and professionalism in all interactions and communications.

Requirements

• Bachelor of Arts (BA) degree required.
• Minimum 4 years of administrative experience; 5 years preferred.
• Proficiency in G-suite tools a must.
• Experience coordinating travel, scheduling, and event logistics.
• Strong written and verbal communication skills with attention to detail.
• Ability to thrive in fast-paced, confidential environments.
• Experience with sales tools like Salesforce or HubSpot is advantageous.