Executive Assistant Job at Confidential Company in Palo Alto

Candidates must be U.S. Citizens or Green Card holders. No OPT, H1B, CPT, or EAD. Candidates must be local and currently located in the San Francisco Bay Area.

Executive Assistant

Location: Palo Alto, CA (Onsite)

Schedule: Monday to Friday, 8:00 AM to 5:00 PM (9:00 AM to 6:00 PM acceptable)

Contract Duration: 5 months

Pay Rate: $40/hour

We are hiring an Executive Assistant on behalf of our client. This fully onsite role provides comprehensive administrative and clerical support, serving as a key point of contact while ensuring smooth day-to-day office operations in a professional environment.

Scope of Duties

• Manage calendars; schedule and coordinate meetings and appointments

• Serve as primary point of contact for internal and external inquiries

• Prepare, proofread, and format correspondence

• Maintain electronic and paper filing systems; ensure accurate recordkeeping

• Assist with meeting logistics (in person and virtual) including agendas, minutes, and follow-up actions

• Monitor and order office supplies; coordinate equipment maintenance

• Perform general clerical duties including copying, scanning, and data entry

Required Qualifications

• Proven experience in an administrative or office support role

• Proficiency with Microsoft Office, Google Workspace, Zoom, and standard office technology

• Excellent organization and time-management abilities

• Ability to prioritize multiple tasks and meet deadlines

• Professional demeanor with strong customer service orientation

Candidates must be U.S. Citizens or Green Card holders. No OPT, H1B, CPT, or EAD. Candidates must be local and currently located in the San Francisco Bay Area.

You may also reach our IT recruiter at (415) 610-5350 or marisa.fidone@avidtr.com. Please note, we are not accepting C2C at this time and only direct candidates may apply; submissions from third-party companies will not be considered.