ABC of Central Florida
About Us
The Central Florida Chapter of Associated Builders and Contractors (ABC) is a member-driven trade association representing the commercial construction industry. We support our members through education, advocacy, networking, and high-quality events that bring the industry together.
We are seeking an Operations & Events Assistant to provide administrative and logistical support for daily office operations and the planning and execution of meetings, programs, and signature events. This is a highly visible, hands-on role ideal for someone who is organized, detail-oriented, and enjoys working in a fast-paced, people-focused environment.
Any additional information you require for this job can be found in the below text Make sure to read thoroughly, then apply.
Position Summary
The Operations & Events Assistant provides professional administrative support to the general operations of the association and plays a key role in supporting internal and externally hosted meetings, educational programs, and events. This position works closely with leadership and staff to ensure events and office operations are well-coordinated, organized, and executed smoothly. The role requires strong communication skills, attention to detail, and the ability to manage multiple priorities while serving as a welcoming first point of contact for members, vendors, and guests. Key Responsibilities
Office Operations & Front Desk Support
Serve as a welcoming first point of contact for members, guests, and callers Answer phones, greet visitors, and maintain a professional front desk environment Coordinate office and front desk coverage during business hours Receive, sort, and distribute mail and deliveries Assist staff and leadership with general administrative and operational support as needed
Meeting & Event Coordination
Support the planning, preparation, and execution of meetings, programs, and events Assist with event schedules, timelines, materials, signage, registration, and logistics Coordinate room setup, breakdown, supplies, and equipment for in-house programs and events Support onsite event execution, including assisting speakers, staff, volunteers, and vendors Help manage registrations, invoices, deposits, and basic accounts receivable related to events
Event Preparation & Materials
Assist with creating and preparing event communications, invitations, signage, programs, and promotional materials Coordinate printing and ensure materials are produced accurately and on time Assist with tracking event expenses and providing updates to leadership Help collect evaluations and feedback from attendees
Post-Event Follow-Up & Records
Organize and maintain event files, registration lists, vendor information, and contracts Assist with post-event reporting, evaluations, and follow-up communications Support post-event write-ups and content for the Chapter magazine and other outlets
Collaboration & Support
Work closely with staff and event committees as assigned Assist with committee meetings and other departmental needs Support continuous improvement by helping identify opportunities to enhance events, processes, and operations
Schedule & Hours
This is a full-time, on-site position. Normal office hours are Monday–Thursday, 8:00 a.m.–5:00 p.m. and Friday, 8:00 a.m.–4:00 p.m.
Hours may occasionally flex to support early mornings, evenings, or event-related needs. Event-week schedules will be coordinated in advance whenever possible. Overtime or schedule adjustments will be compensated in accordance with applicable wage and hour laws. xsgimln
Qualifications
Associate’s degree in marketing, Hospitality, Communications, or a related field preferred Minimum of 2 years of experience in event coordination, administrative support, or a related field (volunteer experience considered) Strong organizational and time-management skills Excellent written, verbal, and interpersonal communication skills High attention to detail and follow-through Ability to manage multiple tasks in a fast-paced environment Proficiency with Microsoft Office Suite Willingness to learn event management systems, databases, and design tools
Work Environment & Requirements
On-site position Non-exempt, hourly role Occasional lifting of up to 50 pounds (event materials and supplies) Valid driver’s license, reliable transportation, and automobile insurance required Occasional local or regional travel for events may be required
Compensation
$18.00–$21.00 per hour, based on experience and qualifications Full-time position with health benefits
Equal Opportunity Employer
Central Florida Associated Builders and Contractors (ABC) is committed to equal employment opportunity and encourages qualified candidates of all backgrounds to apply.
Any additional information you require for this job can be found in the below text Make sure to read thoroughly, then apply.
Position Summary
The Operations & Events Assistant provides professional administrative support to the general operations of the association and plays a key role in supporting internal and externally hosted meetings, educational programs, and events. This position works closely with leadership and staff to ensure events and office operations are well-coordinated, organized, and executed smoothly. The role requires strong communication skills, attention to detail, and the ability to manage multiple priorities while serving as a welcoming first point of contact for members, vendors, and guests. Key Responsibilities
Office Operations & Front Desk Support
Serve as a welcoming first point of contact for members, guests, and callers Answer phones, greet visitors, and maintain a professional front desk environment Coordinate office and front desk coverage during business hours Receive, sort, and distribute mail and deliveries Assist staff and leadership with general administrative and operational support as needed
Meeting & Event Coordination
Support the planning, preparation, and execution of meetings, programs, and events Assist with event schedules, timelines, materials, signage, registration, and logistics Coordinate room setup, breakdown, supplies, and equipment for in-house programs and events Support onsite event execution, including assisting speakers, staff, volunteers, and vendors Help manage registrations, invoices, deposits, and basic accounts receivable related to events
Event Preparation & Materials
Assist with creating and preparing event communications, invitations, signage, programs, and promotional materials Coordinate printing and ensure materials are produced accurately and on time Assist with tracking event expenses and providing updates to leadership Help collect evaluations and feedback from attendees
Post-Event Follow-Up & Records
Organize and maintain event files, registration lists, vendor information, and contracts Assist with post-event reporting, evaluations, and follow-up communications Support post-event write-ups and content for the Chapter magazine and other outlets
Collaboration & Support
Work closely with staff and event committees as assigned Assist with committee meetings and other departmental needs Support continuous improvement by helping identify opportunities to enhance events, processes, and operations
Schedule & Hours
This is a full-time, on-site position. Normal office hours are Monday–Thursday, 8:00 a.m.–5:00 p.m. and Friday, 8:00 a.m.–4:00 p.m.
Hours may occasionally flex to support early mornings, evenings, or event-related needs. Event-week schedules will be coordinated in advance whenever possible. Overtime or schedule adjustments will be compensated in accordance with applicable wage and hour laws. xsgimln
Qualifications
Associate’s degree in marketing, Hospitality, Communications, or a related field preferred Minimum of 2 years of experience in event coordination, administrative support, or a related field (volunteer experience considered) Strong organizational and time-management skills Excellent written, verbal, and interpersonal communication skills High attention to detail and follow-through Ability to manage multiple tasks in a fast-paced environment Proficiency with Microsoft Office Suite Willingness to learn event management systems, databases, and design tools
Work Environment & Requirements
On-site position Non-exempt, hourly role Occasional lifting of up to 50 pounds (event materials and supplies) Valid driver’s license, reliable transportation, and automobile insurance required Occasional local or regional travel for events may be required
Compensation
$18.00–$21.00 per hour, based on experience and qualifications Full-time position with health benefits
Equal Opportunity Employer
Central Florida Associated Builders and Contractors (ABC) is committed to equal employment opportunity and encourages qualified candidates of all backgrounds to apply.