Archchicago
The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.
The Interim Operations Director (OD) provides support to parishes and schools while they are searching for a new full‑time Operations Director. This interim role will provide strategic and operational support to the Pastor (and School Principal, as applicable) to ensure the stewardship of the human, financial, and physical resources of the Parish, in accordance with Archdiocesan policies and guidelines. An interim assignment typically lasts 4–6 months. The Interim OD will have responsibility for and provide direct leadership in the areas of finance, operations, facilities, and project management. They will also identify and oversee the implementation of AOC policies and procedures, offer administrative staffing analysis, and will be a conduit between the Pastoral Center departments, Vicariate, and Pastor in the areas of finance, administration, and maintenance.
Responsibilities:
FINANCIAL MANAGEMENT - Responsible where applicable for the development and implementation of Parish budgets, preparation of annual reports, as well as evaluation and communication of monthly financial reports, including bank reconciliation. Develops monthly variance reports and forecasts. Responsible for ensuring payment of all taxes and fees to government entities. Ensures the use of Archdiocesan best practices in all activities, as well as responsible for the establishment, maintenance, and testing of internal controls.
FACILITIES MANAGEMENT - Oversees operations and maintenance functions. Coordinates with AOC Real Estate and/or Construction as appropriate regarding facility sales/leases, capital projects, repairs, and prepares appropriate forms. Acts as liaison to Archdiocesan agencies, and as a resource for Building Committee.
HUMAN RESOURCES MANAGEMENT - Works closely with the Pastor and Vicariate Human Resources Manager to ensure implementation of AOC polices and best practices. Assists in onboarding of newly selected Operations Director to parish. Additionally, provides administrative staffing analysis and bi‑weekly payroll processing for all parish/school employees.
COMMUNICATION/INFORMATION - Oversees all Parish’s communications activities to ensure the local staff are aware of and understand AOC policies and procedures including best practices. Ensures that all communication assets are completed on time, including bulletin, website, social media, broadcast email communications, and direct mail.
PROJECT/TEAM MANAGEMENT - Through word and example, fosters a positive working environment and culture, based upon Catholic teachings, particularly the dignity of each human person. Assists in appropriate project planning, budgeting, tracking, and oversight processes. Based upon information from Archdiocesan and other sources, encourages the implementation of best practices across the Parish’s activities.
BEST PRACTICES - Adheres to AOC best practices in the above areas and identifies opportunities for improvement with the support and direction of the Director of Vicariate Operations (DVO).
OTHER RESPONSIBILITES/DUTIES AS ASSIGNED
Job Requirements
Undergraduate Degree in Business, Accounting, Finance, or related discipline, or equivalent professional experience.
Three years’ experience in accounting, finance, or related business practices. Experience with a not‑for‑profit organization or in Church management is a plus.
Demonstrates understanding, respect, and support of the Catholic Church teachings, mission, and values.
Demonstrable leadership, interpersonal, communication and organizational skills; initiative and a strong desire to achieve results.
Experience in change management and merger integration is preferred.
Experience and competence in 1)standard management software tools—Microsoft Office Suite, QuickBooks; 2) Human Resources activities; 3) working in a team leadership environment; and 4) continuous improvement processes. Experience with UKG is a plus.
Can be entrusted with highly confidential information.
Possess a valid Illinois Driver’s License and can travel to various parishes/schools and other Archdiocesan locations throughout Cook and Lake Counties via personal transportation.
Proficiency in spoken and written English (and Spanish/Polish, as applicable).
The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.
This position has an annualized salary range of $69,323.00 - $78,524.00. An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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The Interim Operations Director (OD) provides support to parishes and schools while they are searching for a new full‑time Operations Director. This interim role will provide strategic and operational support to the Pastor (and School Principal, as applicable) to ensure the stewardship of the human, financial, and physical resources of the Parish, in accordance with Archdiocesan policies and guidelines. An interim assignment typically lasts 4–6 months. The Interim OD will have responsibility for and provide direct leadership in the areas of finance, operations, facilities, and project management. They will also identify and oversee the implementation of AOC policies and procedures, offer administrative staffing analysis, and will be a conduit between the Pastoral Center departments, Vicariate, and Pastor in the areas of finance, administration, and maintenance.
Responsibilities:
FINANCIAL MANAGEMENT - Responsible where applicable for the development and implementation of Parish budgets, preparation of annual reports, as well as evaluation and communication of monthly financial reports, including bank reconciliation. Develops monthly variance reports and forecasts. Responsible for ensuring payment of all taxes and fees to government entities. Ensures the use of Archdiocesan best practices in all activities, as well as responsible for the establishment, maintenance, and testing of internal controls.
FACILITIES MANAGEMENT - Oversees operations and maintenance functions. Coordinates with AOC Real Estate and/or Construction as appropriate regarding facility sales/leases, capital projects, repairs, and prepares appropriate forms. Acts as liaison to Archdiocesan agencies, and as a resource for Building Committee.
HUMAN RESOURCES MANAGEMENT - Works closely with the Pastor and Vicariate Human Resources Manager to ensure implementation of AOC polices and best practices. Assists in onboarding of newly selected Operations Director to parish. Additionally, provides administrative staffing analysis and bi‑weekly payroll processing for all parish/school employees.
COMMUNICATION/INFORMATION - Oversees all Parish’s communications activities to ensure the local staff are aware of and understand AOC policies and procedures including best practices. Ensures that all communication assets are completed on time, including bulletin, website, social media, broadcast email communications, and direct mail.
PROJECT/TEAM MANAGEMENT - Through word and example, fosters a positive working environment and culture, based upon Catholic teachings, particularly the dignity of each human person. Assists in appropriate project planning, budgeting, tracking, and oversight processes. Based upon information from Archdiocesan and other sources, encourages the implementation of best practices across the Parish’s activities.
BEST PRACTICES - Adheres to AOC best practices in the above areas and identifies opportunities for improvement with the support and direction of the Director of Vicariate Operations (DVO).
OTHER RESPONSIBILITES/DUTIES AS ASSIGNED
Job Requirements
Undergraduate Degree in Business, Accounting, Finance, or related discipline, or equivalent professional experience.
Three years’ experience in accounting, finance, or related business practices. Experience with a not‑for‑profit organization or in Church management is a plus.
Demonstrates understanding, respect, and support of the Catholic Church teachings, mission, and values.
Demonstrable leadership, interpersonal, communication and organizational skills; initiative and a strong desire to achieve results.
Experience in change management and merger integration is preferred.
Experience and competence in 1)standard management software tools—Microsoft Office Suite, QuickBooks; 2) Human Resources activities; 3) working in a team leadership environment; and 4) continuous improvement processes. Experience with UKG is a plus.
Can be entrusted with highly confidential information.
Possess a valid Illinois Driver’s License and can travel to various parishes/schools and other Archdiocesan locations throughout Cook and Lake Counties via personal transportation.
Proficiency in spoken and written English (and Spanish/Polish, as applicable).
The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.
This position has an annualized salary range of $69,323.00 - $78,524.00. An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr