UGDSB International
26OCT02 - Administrative Assistant to Vice Principal - Wellington Heights Second
UGDSB International, Wellington, Florida, United States
CAREER OPPORTUNITY: ADMINISTRATIVE ASSISTANT TO VICE-PRINCIPAL
Job Code: 26OCT02
Office, Clerical, Technical
ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)
The UGDSB employs a team of approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 66 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. We are committed to supporting student achievement and well‑being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students
The UGDSB is situated on the ancestral, treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non‑Indigenous peoples.
We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success, including competitive compensation, a defined benefit pension plan, professional development opportunities, and vibrant wellness programs.
Join a community that values innovation, fosters growth, and empowers you to make an impact. Learn more about us and Find Your Path.
THE OPPORTUNITY The UGDSB is seeking a dynamic individual to join our team for a
temporary full‑time
opportunity in the capacity of
Administrative Assistant to Vice Principal .
Location:
Wellington Heights Secondary School
FTE and Hours:
1.0 FTE; 35 hours per week
Hourly Pay Rate:
$30.96 - $37.66 per hour; wage rate effective September 1 2025
Start Date:
As soon as possible
End Date:
Unknown
Board Information:
12‑month position; temporary; full‑time; Office, Clerical and Technical (OCT) Union
Vacancy Status:
This posting is for an existing vacancy
Reporting to the Secondary Principal, the responsibilities of the
Administrative Assistant to Vice Principal
are as follows:
RESPONSIBILITIES The function of this position is to perform secretarial and clerical duties in the office of a Secondary School. Specific responsibilities include:
Student attendance processing and field trip paperwork
Staff absences, SDS, SmartFind and timesheets
Student Edsembli database
Formatting and running Edsembli reports and report cards
Assist in the completion of monthly enrolment reports
Duties assigned by the Office Co‑ordinator‑Secondary, Principal and/or Vice‑Principal
Other Duties as assigned
EXPERIENCE AND QUALIFICATIONS Applicants must have an O.S.S.D (Ontario Secondary School Diploma) or equivalent, including or supplemented by courses in keyboarding (minimum 50 words per minute), as well as proficiency in spelling, punctuation and grammatical usage. Applicants should have good organizational skills and the ability to accept responsibility and to work independently. Excellent word processing skills and expertise in the use of Word, Edsembli and SDS systems are required. The ability to handle contacts on the telephone and in person with tact and courtesy is essential.
APPLICATION DETAILS Ready to make a difference? Candidates are invited to submit their application through Apply To Education, no later than 4:00 p.m. on January 13 2026. To submit your application, click the “Apply” button at the top of the page or visit: https://ugdsb.simplication.com/ .
Please note: An original Vulnerable Sector Check (VSC) must be provided prior to the commencement of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date of employment. For further information, refer to the UGDSB's Criminal Record Check for requirements.
While we thank all applicants for their interest in working for the UGDSB, we wish to advise that only those selected for an interview will be contacted.
As part of our recruitment practices, Artificial Intelligence (AI) will not be used in the screening, assessment, or selection process for this job posting.
INCLUSIVE RECRUITMENT & HIRING The UGDSB is committed to building a diverse staff that is reflective of the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity, including, but not limited to:
First Nations, Inuit, and Métis peoples
Persons of marginalized sexual orientations, gender identities, and gender expressions
Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
Persons with disabilities
At UGDSB, we recognize that individuals may hold overlapping identities, which shape their experiences in unique ways. We are committed to our responsibility to create and maintain inclusive, equitable environments where everyone can fully participate, thrive, and reach their potential.
To learn more, please visit Safe, Equitable and Inclusive Schools.
ACCOMMODATION & ACCESSIBILITY If you require accommodation at any phase of the recruitment process, please contact wellness@ugdsb.on.ca.
APPLICANT SELF-IDENTIFICATION QUESTIONS The UGDSB is committed to fair and equitable hiring practices. As part of this commitment, we are collecting voluntary self‑identification data to achieve an inclusive, diverse and representative workforce. The data aims to intentionally identify and remove barriers for equity‑deserving communities at each stage of the hiring process.
Access to this information is restricted to People, Leadership and Culture (Human Resources). Personal information on this form is collected under the authority of the Anti‑Racism Act, 2017, S.O. 2017, c. 15 in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. The UGDSB is committed to respecting the privacy of our staff, students and applicants. To learn more, please visit Policy 315 Privacy Protection and Information Access.
People, Leadership, and Culture (Human Resources) will use aggregate data from all forms (not individual data) for internal reporting. For more information on Human Rights at UGDSB, please visit Human Rights, Equity and Accessibility Office.
Completing the form is voluntary. If you prefer not to answer any or all questions, you can select “Prefer not to answer”. Choosing “Prefer not to answer” as a response will not impact your application or consideration for employment. If you have questions or concerns about this form, please contact plc@ugdsb.on.ca.
8-Jan-26
#J-18808-Ljbffr
Office, Clerical, Technical
ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)
The UGDSB employs a team of approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 66 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. We are committed to supporting student achievement and well‑being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students
The UGDSB is situated on the ancestral, treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non‑Indigenous peoples.
We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success, including competitive compensation, a defined benefit pension plan, professional development opportunities, and vibrant wellness programs.
Join a community that values innovation, fosters growth, and empowers you to make an impact. Learn more about us and Find Your Path.
THE OPPORTUNITY The UGDSB is seeking a dynamic individual to join our team for a
temporary full‑time
opportunity in the capacity of
Administrative Assistant to Vice Principal .
Location:
Wellington Heights Secondary School
FTE and Hours:
1.0 FTE; 35 hours per week
Hourly Pay Rate:
$30.96 - $37.66 per hour; wage rate effective September 1 2025
Start Date:
As soon as possible
End Date:
Unknown
Board Information:
12‑month position; temporary; full‑time; Office, Clerical and Technical (OCT) Union
Vacancy Status:
This posting is for an existing vacancy
Reporting to the Secondary Principal, the responsibilities of the
Administrative Assistant to Vice Principal
are as follows:
RESPONSIBILITIES The function of this position is to perform secretarial and clerical duties in the office of a Secondary School. Specific responsibilities include:
Student attendance processing and field trip paperwork
Staff absences, SDS, SmartFind and timesheets
Student Edsembli database
Formatting and running Edsembli reports and report cards
Assist in the completion of monthly enrolment reports
Duties assigned by the Office Co‑ordinator‑Secondary, Principal and/or Vice‑Principal
Other Duties as assigned
EXPERIENCE AND QUALIFICATIONS Applicants must have an O.S.S.D (Ontario Secondary School Diploma) or equivalent, including or supplemented by courses in keyboarding (minimum 50 words per minute), as well as proficiency in spelling, punctuation and grammatical usage. Applicants should have good organizational skills and the ability to accept responsibility and to work independently. Excellent word processing skills and expertise in the use of Word, Edsembli and SDS systems are required. The ability to handle contacts on the telephone and in person with tact and courtesy is essential.
APPLICATION DETAILS Ready to make a difference? Candidates are invited to submit their application through Apply To Education, no later than 4:00 p.m. on January 13 2026. To submit your application, click the “Apply” button at the top of the page or visit: https://ugdsb.simplication.com/ .
Please note: An original Vulnerable Sector Check (VSC) must be provided prior to the commencement of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date of employment. For further information, refer to the UGDSB's Criminal Record Check for requirements.
While we thank all applicants for their interest in working for the UGDSB, we wish to advise that only those selected for an interview will be contacted.
As part of our recruitment practices, Artificial Intelligence (AI) will not be used in the screening, assessment, or selection process for this job posting.
INCLUSIVE RECRUITMENT & HIRING The UGDSB is committed to building a diverse staff that is reflective of the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity, including, but not limited to:
First Nations, Inuit, and Métis peoples
Persons of marginalized sexual orientations, gender identities, and gender expressions
Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
Persons with disabilities
At UGDSB, we recognize that individuals may hold overlapping identities, which shape their experiences in unique ways. We are committed to our responsibility to create and maintain inclusive, equitable environments where everyone can fully participate, thrive, and reach their potential.
To learn more, please visit Safe, Equitable and Inclusive Schools.
ACCOMMODATION & ACCESSIBILITY If you require accommodation at any phase of the recruitment process, please contact wellness@ugdsb.on.ca.
APPLICANT SELF-IDENTIFICATION QUESTIONS The UGDSB is committed to fair and equitable hiring practices. As part of this commitment, we are collecting voluntary self‑identification data to achieve an inclusive, diverse and representative workforce. The data aims to intentionally identify and remove barriers for equity‑deserving communities at each stage of the hiring process.
Access to this information is restricted to People, Leadership and Culture (Human Resources). Personal information on this form is collected under the authority of the Anti‑Racism Act, 2017, S.O. 2017, c. 15 in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. The UGDSB is committed to respecting the privacy of our staff, students and applicants. To learn more, please visit Policy 315 Privacy Protection and Information Access.
People, Leadership, and Culture (Human Resources) will use aggregate data from all forms (not individual data) for internal reporting. For more information on Human Rights at UGDSB, please visit Human Rights, Equity and Accessibility Office.
Completing the form is voluntary. If you prefer not to answer any or all questions, you can select “Prefer not to answer”. Choosing “Prefer not to answer” as a response will not impact your application or consideration for employment. If you have questions or concerns about this form, please contact plc@ugdsb.on.ca.
8-Jan-26
#J-18808-Ljbffr