Aston Carter is hiring: Administrative Assistant in Frederick

Administrative Assistant

The Administrative Assistant will serve as a key support figure to the President/COO, ensuring efficient management of requests, tasks, and deliverables. This role involves managing email and telephone correspondence, coordinating schedules, and providing administrative support to the Management Team.

Responsibilities:

• Act as a gatekeeper for the President/COO, filtering requests for time, tasks, deliverables, and information.
• Manage email and telephone correspondence for the President/COO to ensure timely response and follow-up.
• Brief the President/COO on the status of duties on a daily basis.
• Generate scheduled reports and presentations for the Management Team.
• Generate, manage, and maintain documents to support installation projects, including submittal packages, manuals, and close-out documents.
• Maintain business forms and registrations as required, including licenses, security clearances, associations, insurance certificates, and vendor setup.
• Make travel arrangements, including hotel, flights, and car rentals.
• Coordinate the schedules of the Management Team, ensuring seamless execution of meetings, deadlines, and presentations.
• Attend internal meetings, generating accurate meeting notes and assigning tasks for follow-up.
• Perform other tasks as required to ensure the company's workflow runs smoothly.

Essential Skills:

• 3-5 years of administrative assistant experience.
• Proficiency in schedule management, problem-solving, and customer service.
• Experience with projects, invoicing, data entry, and calendar management.
• Typing speed of 40 wpm.
• Proficiency in MS Office Suite, QuickBooks, and Adobe.

Additional Skills & Qualifications:

• Associate's degree or equivalent experience preferred.
• US Citizenship required.

Job Type & Location:

This is a Contract to Hire position based out of FREDERICK, MD.

Pay and Benefits:

The pay range for this position is $19.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in FREDERICK, MD.

Application Deadline:

This position is anticipated to close on Jan 26, 2026.