Administrative Assistant Job at Miami University in Oxford

Administrative Assistant

The Administrative Assistant position supports the administrative needs of the Myaamia Center and the Miami Tribe Relations Office, and the Center for Analytics and Data Science (CADS) at the University. This role is hybrid and full-time, with a pay type of hourly at a rate of $19.85 per hour. The position is benefit eligible and does not require a post-offer, pre-employment physical.

The Administrative Assistant will perform a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit. This position will dedicate 50% of its time supporting the administrative needs of the Myaamia Center and the Miami Tribe Relations Office, and 50% to supporting the administrative needs of the Center for Analytics and Data Science (CADS). Both centers report to the Office of Research and Innovation.

Characteristic Duties and ResponsibilitiesEssential Functions

• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
• Assists University staff, faculty, and students; answers inquiries and provides information.
• Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
• Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

Minimum Requirements

• Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.

Knowledge, Skills, Abilities, and Worker Characteristics

• Knowledge of unit's operations, policies, and procedures
• Supervisory skills
• Knowledge of computer and office applications
• Research skills

Other Essential Duties

• Maintain complex budgets for the Myaamia Center and Miami Tribe Relations Office as well as the budgets for CADS.
• Reconcile staff purchasing cards and process reimbursements.
• Coordinate, submit payments, and track budget for Apprentice program.
• Submit GA nominations annually for the upcoming year.
• Submit new jobs in Workday for both students and staff.
• Create and submit Period Activity Pay for Center part-time employees.
• Renew part-time and temporary staff positions annually.
• Renew annually Professional Service Agreements for consultants and service providers.
• Create invoices and pay via Workday. Monitor budgets for current grants.
• Create detailed spreadsheet tracking all expenses etc.
• Create, proof, and/or update a variety of documents, spreadsheets, staff/office calendars using Microsoft Office applications.
• Coordinate travel arrangements (airfare, ground transportation, lodging, etc.) for staff and campus visitors.
• Maintain details of travel itineraries.
• Assist with scheduling and coordinating special events, activities, and projects.
• Provide support in coordinating the annual January bus trip to Miami, Oklahoma, as well as the biennial full-day conference.
• Additionally, assist in planning, coordinating, and budgeting the annual DataFest student competition for CADS.

Other duties as assigned.

Working Conditions

Generally typical office environment. May require considerable walking, standing, or bending. May have periodic assignments which entail dealing with modestly unpleasant conditions.

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.