Job Summary
Provides comprehensive administrative support to the CFO/COO, handling a broad range of responsibilities including scheduling, correspondence, and confidential matters. Ensures smooth day-to-day operations through proactive communication and task management.
Key Responsibilities
Perform a wide range of administrative support duties requiring broad experience, skill, and organizational knowledge
Handle confidential and sensitive issues with discretion
Prepare and compose correspondence, reports, and presentations
Screen and route telephone calls; resolve a wide range of inquiries
Screen and respond to emails as needed, resolving issues and inquiries
Schedule and maintain calendar of appointments, conference calls, meetings, and travel itineraries
Coordinate related arrangements and gather necessary information
Negotiate scheduling conflicts and manage changes effectively
Prepare and distribute meeting notes and action items
Track completion of tasks and report issues to the manager
Provide general administrative support including filing, ordering office supplies, and completing forms
Submit and reconcile expense reports
Greet and assist visitors professionally
Coordinate department meetings and internal events
Provide direct assistance to CFO/COO
Required Qualifications
Proven experience in an administrative or executive assistant role
Strong organizational and time-management skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Ability to handle sensitive and confidential information with discretion
Strong problem-solving abilities and attention to detail
Preferred Qualifications
Experience supporting C-level executives
Background in a corporate or finance environment
Certifications (if any)
Administrative Professional Certification (CAP) preferred
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