R.F. MacDonald Co. is hiring: Administrator Receptionist in Hayward

Position Administrator Clerical Receptionist Classification Full-Time / Non-Exempt Location Hayward Reports To Administration Manager Summary/Objective The Clerical Administrator position will handle various responsibilities from the service and administration departments. Performs other related duties as required and assigned. Essential Functions The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Processes customer applications and similar paperwork. Answers screens and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee voice mail or pager. Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations. Composes and types routine correspondence as required. Performs general clerical duties including but not limited to filing photocopying faxing and mailing as required. Organizes and maintains file system files correspondence and other records. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. Performs other duties as assigned by supervisor. Excellent communication skills both verbal and written. Strong people and customer service skills in a professional setting. Strong Microsoft skills and knowledge. Ability to work independently and efficiently and perform with minimal supervision. Ability to apply knowledge to company’s and customers current and future needs. Ability to multi-task and prioritize. A valid drivers license is required. Must be insurable with no major infractions. Job may require some travel. Assist Operations/Administrative Manager with various tasks. Coordinate training classes and other office functions. Monitor and order supplies. Maintain a tidy reception area. Oversee food service logistics and vendor coordination. Requirements Excellent Customer Service skills and knowledge. Proficient in communications both verbal and written. Interpersonal Skills. Problem Solving and Analysis skills. Safety Focus. Critical Thinking/Evaluation. Reasoning skills. Ethical conduct & practices. Time Management. Personal Effectiveness/Credibility. Flexibility. Timeliness. Initiative. Supervisory Responsibility This position has no direct supervisory responsibilities. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines. Physical Demands While performing the duties of this job the employee is regularly required to talk or listen. This is largely a deskbound role; however filing correlating reproduction and binding materials are required. This would require the ability to lift files, open filing cabinets, bend or stand on a stool, climb stairs and prepare training and meeting rooms/spaces as necessary. Position Type/Expected Hours of Work This is a full-time direct-hire position. The days and hours of work are Monday through Friday 7:00 a.m. to 4:00 p.m. Required Education and Experience High School Diploma required, associate degree or higher desired. Ability to perform diversified clerical functions and administrative procedures. Excellent verbal and written communication skills. Mid to Proficient skills in Word, Excel and administrative software systems. Strong interpersonal skills. Ability to understand and follow written and verbal instructions. Versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm. Excellent attendance and promptness a must. Other duties: Please note this job description is not a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice. Salary $27.00 Required Experience Unclear Seniority Key Skills Multi-line Phone Systems Customer Service Computer Skills QuickBooks Medical office experience Office Experience 10 Key Calculator Dental Office Experience Front Desk Administrative Experience Medical Receptionist Phone Etiquette Employment Type Full-Time Experience years Vacancy 1 #J-18808-Ljbffr