Executive Assistant Job at BD (Tissuemed Ltd) in Franklin Lakes

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BD is one of the largest global medical technology companies in the world. Advancing the world of health is our Purpose, and it takes the imagination and passion of all of usfrom design and engineering to the manufacturing and marketing of our billions of MedTech products per yearto look at the impossible and find transformative solutions that turn dreams into possibilities.

Position Summary

The newly formed Global Sales Operations & Effectiveness (SO&E) organization is leading the transformation of sales capabilities, positioning BD to become the strongest commercial organization in MedTech. The Executive Assistant will report to the SVP, Sales Operations & Effectiveness and serve as the administrative business partner to the SVP and several VPs within SO&E.

The candidate is a strategic partner and force multiplier to senior leaders, providing high?level administrative and operational support, ensuring executive time is invested in the highest?value activities and organizational goals are advanced. This role requires exceptional organizational skills, proactive problem?solving, and the ability to manage complex tasks in a fast?paced environment. The Executive Assistant serves as a trusted liaison, safeguarding confidential information while driving efficiency and collaboration across teams.

Key Responsibilities

• Partner with executives (SVP, VPs) and associates (e.g., Director BD Excellence, Chief of Staff) to develop intentional calendars that prioritize time and energy in the right areas.
• Proactively manage calendars to resolve conflicts, ensuring executives are well prepared for meetings each day and week.
• Coordinate internal and external meetings, including agenda preparation and follow?up actions.
• Protect executive calendars, vetting requests for time and maintaining high standards for meeting hygiene.
• Process expense reports, manage purchase orders, vendor administration, and invoices.
• Partner with Finance to coordinate cross?charge processes and ensure compliance with company policies.
• Support departmental budget management and company resource utilization.
• Organize logistics for meetings and events, including travel arrangements, accommodations, AV setup, printing of materials, and catering.
• Ensure attendees of all meetings and events are informed of their roles and well prepared.
• Prepare briefing materials and ensure all details are delivered flawlessly.
• Handle incoming and outgoing mail, maintain confidential documents, and ensure timely completion of administrative tasks.
• Maintain organizational charts and manage document workflows.
• Scan executive email inboxes each morning to flag top?priority emails for timely response and action.
• Create high?quality presentations, reports, and other materials to support leadership initiatives.
• Leverage AI tools (e.g., Copilot) and digital platforms (e.g., Miro) to streamline workflows.
• Champion digital?first solutions and identify opportunities for process automation.
• Partner with other executive assistants to streamline operations and provide backup support as needed.
• Foster strong relationships across teams to enable smooth communication and coordination.
• Lead or support special projects and process improvement initiatives.
• Coordinate cross?functional priorities and track deliverables for strategic programs.
• Manage sensitive information with discretion and professionalism, maintaining the highest standards of confidentiality.
• Exercise sound judgment in prioritizing requests and managing competing demands.
• Serve as a gatekeeper, ensuring alignment with strategic priorities.

Required Qualifications

• 10+ years of experience supporting senior leaders in a corporate or fast?paced environment.
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
• Familiarity with standard corporate travel and HR software (e.g., Concur, Workday) and collaboration tools (e.g., Microsoft Teams).

Desired Skills & Experience

• Proven ability to manage multiple priorities under tight deadlines with minimal direction.
• Strong communication and interpersonal skills, with experience interacting with senior management and external stakeholders.
• Highly organized, detail?oriented, and customer?focused with a proactive attitude.
• Demonstrated ability to leverage technology and tools to improve efficiency and workflows.
• Ability to manage ambiguity and thrive in a fast?paced, evolving environment.
• High level of professionalism and integrity.
• Demonstrated strategic agility, adaptability, and collaboration.
• Experience with executive?level time?management tools and/or training (e.g., WILO/MILO).
• Experience working in a fast?paced industry (e.g., technology) is a plus.
• Experience in project coordination or event planning, including managing timelines and deliverables.
• Ability to analyze data and generate insights for reporting and decision?making.
• Exposure to budget management and financial forecasting processes.
• Strong stakeholder management skills, with the ability to influence and build relationships across all levels.
• Experience supporting global teams and navigating cultural nuances.
• Certification in administrative or project management disciplines (e.g., CAP, PMP) is a plus.

Employment Information

Primary Work Location: USA, NJ Franklin Lakes

Employment type: Full?time

Salary Range: $33.30 $51.60 USD per hour

Benefits

Annual Bonus

Health and Well?being Benefits

• Medical coverage
• Health Savings Accounts
• Flexible Spending Accounts
• Dental coverage
• Vision coverage
• Hospital Care Insurance
• Critical Illness Insurance
• Accidental Injury Insurance
• Life and AD&D insurance
• Short?term disability coverage
• Long?term disability insurance
• Long?term care with life insurance

Other Well?being Resources

• Anxiety management program
• Wellness incentives
• Sleep improvement program
• Diabetes management programVirtual physical therapy
• Emotional/mental health support programs
• Weight management programs
• Gastrointestinal health program
• Substance use management program
• Musculoskeletal surgery, cancer treatment, and bariatric surgery benefit

Retirement and Financial Well?being

• BD 401(k) Plan
• BD Deferred Compensation and Restoration Plan
• 529 College Savings Plan
• Financial counseling
• Baxter Credit Union (BCU)
• Daily Pay
• College financial aid and application guidance

Life Balance Programs

• Paid time off (PTO), including all required State leaves
• Educational assistance/tuition reimbursement
• MetLife Legal Plan
• Group auto and home insurance
• Pet insurance
• Commuter benefits
• Discounts on products and services
• Academic Achievement Scholarship
• Service Recognition Awards
• Employer matching donation
• Workplace accommodations

Other Life Balance Programs

• Adoption assistance
• Backup day care and eldercare
• Support for neurodivergent adults, children, and caregivers
• Caregiving assistance for elderly and special needs individuals
• Employee Assistance Program (EAP)
• Paid Parental Leave
• Support for fertility, birthing, postpartum, and age?related hormonal changes

Leave Programs

• Bereavement leave
• Military leave
• Personal leave
• Family and Medical Leave (FML)
• Jury and Witness Duty Leave

Why Join Us?

A career at BD means being part of a team that values your opinions and contributions and encourages you to bring your authentic self to work. It is also a place where we help each other be great, do whats right, hold each other accountable, and learn and improve every day.

To find purpose in the possibilities, we need people who see the bigger picture and understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, youll discover a culture in which you can learn, grow, and thrive, and find satisfaction in doing your part to make the world a better place.

Visit BD Careers to learn more.

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally?protected characteristics.