The Larko Group is hiring: Executive Assistant in Medinah

Experienced Executive Assistants! This is a chance to step into a highly visible role supporting the CEO of a leading professional association during a critical period. This contract offers an immediate start and the opportunity to make an immediate impact by managing schedules, coordinating logistics, and ensuring each day runs smoothly. If you thrive in fast-paced environments, enjoy being a trusted partner to senior leadership, and can hit the ground running, this role offers meaningful responsibility and exposure from day one!

Responsibilities

• Provide proactive, high-level administrative support to the CEO, ensuring effective time and priority management in a fast-paced environment.
• Manage and maintain a complex calendar, including scheduling internal and external meetings, anticipating conflicts, and making real-time adjustments as priorities shift.
• Coordinate conference registrations, speaking engagements, and related logistics, ensuring deadlines, materials, and follow-ups are handled seamlessly.
• Arrange detailed domestic travel, including flights, hotels, ground transportation, and itineraries, with a focus on efficiency and cost awareness.
• Serve as a central point of contact for the CEO, handling inquiries with professionalism and discretion.
• Prepare, edit, and format correspondence, reports, and presentations using Microsoft Office and Adobe tools.
• Support in-person and virtual meetings, including scheduling, Zoom meetings, material preparations, and follow-up action items.
• Maintain organization of digital files, documents, and records to ensure easy access and continuity throughout the contract.

Ideal Experience

• College degree preferred.
• 7-8 years of experience supporting senior-level executives, ideally a CEO or equivalent.
• Anticipates the CEO's needs and takes initiative to solve problems before they arise.
• Ability to exercise good judgment in diverse situations, understand business priorities, and make sound decisions on the CEO's behalf.
• Mastery of written and verbal communication, with the confidence and competence to interact with people at all levels.
• Exceptional ability to prioritize tasks, meet deadlines, and manage a high-paced environment.
• Strong technical proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and Adobe.
• Proven strength in calendar management, logistics, and executive support.
• High level of professionalism, discretion, and attention to detail.

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.