Office Administrative Assistant Job at Triumph in Coppell

Join to apply for the Office Administrative Assistant role at Triumph Join Triumph! At Triumph, our vision is a world where freight transactions are accurate and seamless on the most modern and secure freight transaction network. We’re looking for passionate, innovative, solutions‑oriented people to join our team. We thrive on providing exceptional customer service, and we look for team members with an entrepreneurial spirit and a passion to build successful partnerships with our clients. Our goal is to help our partners’ businesses run better. Position Summary The Office Administrative Assistant provides administrative support to the senior leadership team and backs up the Executive Assistant to the President as needed. The role performs clerical functions such as preparing communications, organizing travel itineraries, submitting expense reports, ordering supplies, and dispersing office supplies. The position sits at the front desk and is responsible for greeting visitors and ensuring safety protocols are followed. Essential Duties & Responsibilities Manning the front office, welcoming, and directing visitors and clients. Acting as a back‑up to the Triumph executive and administrative assistants when they are out of the office or unavailable. Assisting the President, senior leaders, and executive assistants as required, with close coordination and communication. Maintaining, ordering, and tracking supply inventory for the factoring offices. Setting up travel itineraries for the senior leadership team; preparing agendas and schedules for meetings related to travel. Assisting other departments with event planning and team member engagement projects. Preparing and editing communications such as announcement emails, newsletters, meeting agendas, and minutes. Distributing incoming correspondence, including electronic faxes and emails. Managing the Coppell conference room calendars. Preparing and submitting expense reports each month for corporate charges and for other leaders as assigned. Maintaining office equipment by completing preventive maintenance, troubleshooting failures, and calling for repairs when needed. Handling other responsibilities and duties as assigned. Experience & Education Some college courses or an associate degree is required; a bachelor’s degree is strongly preferred. Minimum of three (3) years of work experience in an administrative or marketing support role. Event coordination experience is strongly preferred. Skills And Abilities Required Strong writing and copy‑editing abilities. Excellent organizational and time‑management skills. Analytical abilities and aptitude for problem‑solving. Excellent verbal communication skills. Intermediate to advanced skills in Microsoft Office Products: Excel, Word, Outlook, and PowerPoint; experience in Office 365 is a plus. Work Environment Moderate noise (e.g., business office with computers, phone, and printers). Ability to work in a confined area. Ability to sit at a computer terminal for an extended period; occasional stooping or kneeling may be necessary. Regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer keyboard and telephone. Specific vision abilities required due to computer work. Light to moderate lifting required. Regular, predictable attendance required. Minimal travel may be required to attend events. Benefits We offer medical, dental, vision, paid time off, 401(k), and much more. Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative #J-18808-Ljbffr