Assistant Office Operations Manager Job at EIMS in Los Angeles

Assistant Office Operations Manager at EIMS – Join our dynamic, growing company focused on financial and business management services for ultra‑high net worth individuals and companies. Located on‑site in Los Angeles, 90049. Position Overview Full‑time, Monday‑Friday, 9am‑6pm. In‑office; no remote work. Primary Responsibilities Open bank accounts. Calendar ongoing administrative tasks. Ensure that deadlines for all tasks are met well in advance. Update various forms and sheets related to administrative tasks. Draft and review letters, agreements, and emails. Review and summarize existing service agreements. Create detailed descriptions of work performed for clients based on their service agreements. Draft communications to clients in light of the clients’ service agreements and work performed. Monitor procedures for administrative tasks and projects, e.g., distribution from a client account. Create structure charts, proposals, and client presentations. Interface with clients and carry out various requests. Coordinate with accountants and third‑party advisers for tax‑return preparation and other essential tasks. Coordinate internally with legal, accounting, and investment specialists regarding client matters. Coordinate signatures for official client documents and ensure consistency among related documents. Secondary Responsibilities Draft internal memos, charts, and instructions for various tasks and procedures. Coordinate apostille and/or notary services for entity documents. Handle special projects as needed. Assist with billing‑related matters. Qualifications Experience: 15 years in a private setting. Required Skills Proficient business writing, type 65–70 wpm. Excellent grammar and proofreading abilities. Proficient in Microsoft Office (Dynamics 365, Outlook, Word, Excel, PowerPoint, etc.) and Adobe Acrobat. Superb attention to detail. Ability to think critically and reason with respect to business, financial, and organizational matters. Good communication and interpersonal skills. Independent worker. Ability to work in a fast‑paced environment and prioritize. Supervisors Primary: Operations Manager and COO. Secondary: Executive Team and General Counsel. Location On‑site in Los Angeles, 90049. #J-18808-Ljbffr