The Twelve Thirty Club | Nashville
Event Coordinator
The Twelve Thirty Club | Nashville, Nashville, Tennessee, United States, 37247
Hiring – Event Coordinator
Hiring Immediately
Up to $25 per hour
Why The Twelve Thirty Club?
Restaurant Discounts
Employee Assistance Program – Concentrating on Mental Health & Wellness
Benefits available at 25 hours per week
Medical Insurance (HSA Available)
Dental & Vision Insurance
Life, Accident Protection & Critical Illness Insurance
Pet Insurance
Domestic Partner Benefits
Who we are Our employees are at the heart of everything we do. From exuding hospitality as soon as a guest enters the front door of our elevated Honky Tonk, to creating one‑of‑a‑kind dining experiences at our dapper‑as‑hell Supper Club, to keeping the energy pulsating at our Rooftop Bar, our team is the reason our guests continue to come back. When you join the Twelve Thirty Club, you are not only embarking on a limitless restaurant career, you are becoming part of a group that encourages creativity and passion.
The Twelve Thirty Club is part of Author & Edit, a creation of restaurant innovator Sam Fox, who has developed a growing lineup of unique concepts found across the United States. The properties are authored with an extraordinary vision and meticulously edited to create offerings that are not only seen but felt. Each Author & Edit property is an original; created through a global lens and connected to the diverse communities, cities, and neighborhoods in which they reside, and trust us – you want to be a part of it.
What is this role The Event Coordinator is a full‑time role that plays a critical part in supporting the Events team through detailed administrative coordination, client‑facing coordination, and on‑site event support. This position is ideal for a highly organized, hospitality‑driven professional who thrives in a fast‑paced, high‑volume events environment and takes pride in delivering seamless, elevated guest experiences.
The Event Coordinator serves as a key liaison between Sales, Operations, and Service teams — ensuring event details are accurately prepared, communicated, and executed from initial setup through day‑of support.
What you’ll do
Create, format, and print all event‑related materials including menus, labels, signage, stanchion signs, fire sheets, master fire sheets, and floor charts
Prepare complete event packets for Operations and Service teams
Generate, print, and post event orders/kitchen sheets on a regular schedule, including pop‑ups as needed
Scan, save, and send all closed‑out event checks daily to the Event Sales Managers and Accounting Manager
Maintain accurate event data across platforms including Tripleseat, OpenTable, and Social Tables
Input and maintain current city‑wide event calendar (concerts, sports, conventions, festivals), as well as convention calendar within Tripleseat
Conduct day‑of event confirmation calls with clients to confirm guest counts, arrival times, and key logistics
Assist Event Managers during buyouts, high‑volume event days, or complex events
Attend event site visits with managers and host walk‑in site tours when needed
Maintain organization and cleanliness of the Events Office
Oversee catering supplies inventory provided by event captains
Oversee office supplies and communicate needs to management
Support internal meetings, correspondence, and general clerical tasks for the team
What we’re looking for
1+ year of experience in events, hospitality, sales coordination, or administrative support preferred
Strong organizational skills with exceptional attention to detail
Excellent verbal and written communication skills
Proficiency in Microsoft Office and Google Workspace and Tripleseat or similar event booking software
OpenTable, Social Tables experience is a plus
Ability to multitask and remain calm in a fast‑paced, deadline‑driven environment
Flexible schedule with availability to support events as needed
Professional, polished demeanor with a hospitality‑first mindset
The Twelve Thirty Club is an Equal Opportunity Employer. Proof of eligibility to work in the United States is required.
Compensation To be discussed
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Why The Twelve Thirty Club?
Restaurant Discounts
Employee Assistance Program – Concentrating on Mental Health & Wellness
Benefits available at 25 hours per week
Medical Insurance (HSA Available)
Dental & Vision Insurance
Life, Accident Protection & Critical Illness Insurance
Pet Insurance
Domestic Partner Benefits
Who we are Our employees are at the heart of everything we do. From exuding hospitality as soon as a guest enters the front door of our elevated Honky Tonk, to creating one‑of‑a‑kind dining experiences at our dapper‑as‑hell Supper Club, to keeping the energy pulsating at our Rooftop Bar, our team is the reason our guests continue to come back. When you join the Twelve Thirty Club, you are not only embarking on a limitless restaurant career, you are becoming part of a group that encourages creativity and passion.
The Twelve Thirty Club is part of Author & Edit, a creation of restaurant innovator Sam Fox, who has developed a growing lineup of unique concepts found across the United States. The properties are authored with an extraordinary vision and meticulously edited to create offerings that are not only seen but felt. Each Author & Edit property is an original; created through a global lens and connected to the diverse communities, cities, and neighborhoods in which they reside, and trust us – you want to be a part of it.
What is this role The Event Coordinator is a full‑time role that plays a critical part in supporting the Events team through detailed administrative coordination, client‑facing coordination, and on‑site event support. This position is ideal for a highly organized, hospitality‑driven professional who thrives in a fast‑paced, high‑volume events environment and takes pride in delivering seamless, elevated guest experiences.
The Event Coordinator serves as a key liaison between Sales, Operations, and Service teams — ensuring event details are accurately prepared, communicated, and executed from initial setup through day‑of support.
What you’ll do
Create, format, and print all event‑related materials including menus, labels, signage, stanchion signs, fire sheets, master fire sheets, and floor charts
Prepare complete event packets for Operations and Service teams
Generate, print, and post event orders/kitchen sheets on a regular schedule, including pop‑ups as needed
Scan, save, and send all closed‑out event checks daily to the Event Sales Managers and Accounting Manager
Maintain accurate event data across platforms including Tripleseat, OpenTable, and Social Tables
Input and maintain current city‑wide event calendar (concerts, sports, conventions, festivals), as well as convention calendar within Tripleseat
Conduct day‑of event confirmation calls with clients to confirm guest counts, arrival times, and key logistics
Assist Event Managers during buyouts, high‑volume event days, or complex events
Attend event site visits with managers and host walk‑in site tours when needed
Maintain organization and cleanliness of the Events Office
Oversee catering supplies inventory provided by event captains
Oversee office supplies and communicate needs to management
Support internal meetings, correspondence, and general clerical tasks for the team
What we’re looking for
1+ year of experience in events, hospitality, sales coordination, or administrative support preferred
Strong organizational skills with exceptional attention to detail
Excellent verbal and written communication skills
Proficiency in Microsoft Office and Google Workspace and Tripleseat or similar event booking software
OpenTable, Social Tables experience is a plus
Ability to multitask and remain calm in a fast‑paced, deadline‑driven environment
Flexible schedule with availability to support events as needed
Professional, polished demeanor with a hospitality‑first mindset
The Twelve Thirty Club is an Equal Opportunity Employer. Proof of eligibility to work in the United States is required.
Compensation To be discussed
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