Ignite HR Solutions and our Clients
Deputy Director
Ignite HR Solutions and our Clients, Oakland, California, United States, 94616
Our Client, Help a Mother Out, is hiring!
About our client:
Help a Mother Out ('HAMO') works to improve baby and family well-being by increasing access to diapers for families in need. We distribute diapers through a network of social service partners operating within diverse communities, service models, and geographic focus. We also advocate for the inclusion of diapers in the social safety net. Since 2009, we have distributed over 75 million diapers, primarily in the Bay Area metropolitan region. We are a small and mighty organization; our workplace culture is centered on our core values of Gratitude, Compassion & Mutuality, Growth, Integrity, Inclusion & Belonging, and Sustainability.
Summary
The
Deputy Director
serves as HAMO's Chief Operating Officer and the Executive Director's second in command, bringing operational excellence to the organization’s internal systems and capacity building. This role provides strategic oversight and day-to-day management of finance, administration, human resources, and government grants compliance while building scalable systems that support current operations and future growth. As a hands‑on operational leader, the Deputy Director will balance big‑picture thinking with meticulous attention to detail, cultivating a healthy workplace culture, maintaining exceptionally high standards, and ensuring organizational resilience through periods of growth and evolution. They will supervise staff and serve as the organization’s senior representative when the Executive Director is unavailable. This is a rare opportunity for an operational leader who thrives as a strategic executor and collaborative thought partner.
We value diversity in all forms. We strongly encourage bilingual and bicultural candidates to apply to our team.
Primary Responsibilities Strategic Operations & Organizational Development (30%)
Partner with the Executive Director on strategy, priorities, and long‑term planning
Design and implement scalable systems, policies, and procedures
Lead capacity‑building initiatives to improve organizational effectiveness
Ensure operational systems support clean financial audits and organizational accountability through rigorous attention to detail and high standards
Represent HAMO externally when the Executive Director is unavailable
Finance & Administration (25%)
Oversee all financial operations, including budgeting, forecasting, and monthly financial reporting, partnering with external accounting firm on technical accounting matters
Lead annual budget development and provide regular financial analysis to leadership
Manage accounting systems and ensure accurate, timely financial data
Lead annual audit preparation and serve as primary staff liaison to auditors
Manage vendor relationships and oversee facilities, technology, and administrative operations
Human Resources & People Management (20%)
Provide leadership for HR functions including recruitment, onboarding, performance management, professional development, and retention
Directly supervise program and operations staff
Manage HR consultant and serve as operational executor for HR initiatives
Lead annual performance review process
Cultivate a positive, equitable workplace culture aligned with HAMO's core values
Coach and mentor team members
Government Grants Compliance & Administration (15%)
Provide oversight of government grants portfolio
Ensure compliance with all grant requirements, reporting deadlines, and internal controls
Oversee grant budget management and financial reconciliation
Review and approve grant reports before submission
Serve as primary liaison to government funders on compliance matters
Cross‑Functional Support (10%)
Foster collaboration and communication across all organizational functions
Provide backup support for critical organizational functions
Support development operations, donor stewardship, and fundraising activities as needed
Contribute to community outreach, advocacy, and annual fundraising
Perform other duties as assigned that advance HAMO's mission
Qualifications With the understanding that no one person will offer every desired skill, compelling candidates will offer much of the following:
Exceptional interpersonal communication and relationship‑building skills
Outstanding organizational skills with meticulous attention to detail and follow‑through
Proven people management excellence with ability to build, lead, and develop teams
Strong financial acumen including budgeting, forecasting, and financial analysis
Systems thinking with demonstrated ability to design sustainable processes
Collaborative, servant leadership style
Experience with government grants compliance (strongly preferred)
Adept at building relationships across all levels and constituencies
Proficiency in financial management systems
Self‑motivated lifelong learner with high standards for excellence
Calm under pressure with ability to maintain effectiveness during dynamic situations
Experience navigating complex organizational challenges and making difficult decisions
Personal attributes of integrity, discretion, intellectual curiosity, and cultural humility
Demonstrated commitment to communities centered in our program work
We know there are strong candidates who may not have all the qualifications above. If you have skills and experiences that we have not thought of and would be an asset to the role, please apply.
Position Requirements Ability to perform the duties described above. A typical means of acquiring those abilities would be:
7-10+ years of progressive responsibility in nonprofit management, with at least 3-5 years in senior operational/financial leadership roles
Bachelor's degree or equivalent work experience; relevant graduate degree may substitute for some years of experience
Proficiency in database systems, Microsoft Office, QuickBooks, Google Workspace, with strong accuracy standards
Valid California driver's license and reliable transportation
Ability to lift and carry up to 30 lbs. occasionally
Flexibility for occasional weekend/evening hours
Commitment to hybrid work environment (80% virtual / 20% in‑person)
Compensation & Benefits This is a full‑time, exempt position with growth potential. Starting compensation is
$140,000 annually.
Comprehensive benefits package includes health insurance, long‑term disability/life insurance, 401K matching, vacation, holiday, and sick time.
HAMO is committed to paying competitive industry wages with annual salary reviews. In an effort to increase pay equity, we do not participate in salary negotiations.
Office and Hours
Our office is in Oakland (near Jack London Square) with weekly in‑person team meetings
Company hours are 9 am–5 pm; flexibility determined in collaboration with the Executive Director
Additional hours, occasional nights, and weekends as needed
The organization greatly values work/life integration and employee well‑being
To Apply (Please read these instructions carefully) Please submit your resume along with a cover letter stating why you are interested in this position, the experience that uniquely qualifies you for the role, and why you want to work at HAMO.
Applications
without a cover letter will not be considered for review.
Help a Mother Out is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability, or protected veteran status, or any other status or characteristic protected by federal, state, or local law.
#J-18808-Ljbffr
About our client:
Help a Mother Out ('HAMO') works to improve baby and family well-being by increasing access to diapers for families in need. We distribute diapers through a network of social service partners operating within diverse communities, service models, and geographic focus. We also advocate for the inclusion of diapers in the social safety net. Since 2009, we have distributed over 75 million diapers, primarily in the Bay Area metropolitan region. We are a small and mighty organization; our workplace culture is centered on our core values of Gratitude, Compassion & Mutuality, Growth, Integrity, Inclusion & Belonging, and Sustainability.
Summary
The
Deputy Director
serves as HAMO's Chief Operating Officer and the Executive Director's second in command, bringing operational excellence to the organization’s internal systems and capacity building. This role provides strategic oversight and day-to-day management of finance, administration, human resources, and government grants compliance while building scalable systems that support current operations and future growth. As a hands‑on operational leader, the Deputy Director will balance big‑picture thinking with meticulous attention to detail, cultivating a healthy workplace culture, maintaining exceptionally high standards, and ensuring organizational resilience through periods of growth and evolution. They will supervise staff and serve as the organization’s senior representative when the Executive Director is unavailable. This is a rare opportunity for an operational leader who thrives as a strategic executor and collaborative thought partner.
We value diversity in all forms. We strongly encourage bilingual and bicultural candidates to apply to our team.
Primary Responsibilities Strategic Operations & Organizational Development (30%)
Partner with the Executive Director on strategy, priorities, and long‑term planning
Design and implement scalable systems, policies, and procedures
Lead capacity‑building initiatives to improve organizational effectiveness
Ensure operational systems support clean financial audits and organizational accountability through rigorous attention to detail and high standards
Represent HAMO externally when the Executive Director is unavailable
Finance & Administration (25%)
Oversee all financial operations, including budgeting, forecasting, and monthly financial reporting, partnering with external accounting firm on technical accounting matters
Lead annual budget development and provide regular financial analysis to leadership
Manage accounting systems and ensure accurate, timely financial data
Lead annual audit preparation and serve as primary staff liaison to auditors
Manage vendor relationships and oversee facilities, technology, and administrative operations
Human Resources & People Management (20%)
Provide leadership for HR functions including recruitment, onboarding, performance management, professional development, and retention
Directly supervise program and operations staff
Manage HR consultant and serve as operational executor for HR initiatives
Lead annual performance review process
Cultivate a positive, equitable workplace culture aligned with HAMO's core values
Coach and mentor team members
Government Grants Compliance & Administration (15%)
Provide oversight of government grants portfolio
Ensure compliance with all grant requirements, reporting deadlines, and internal controls
Oversee grant budget management and financial reconciliation
Review and approve grant reports before submission
Serve as primary liaison to government funders on compliance matters
Cross‑Functional Support (10%)
Foster collaboration and communication across all organizational functions
Provide backup support for critical organizational functions
Support development operations, donor stewardship, and fundraising activities as needed
Contribute to community outreach, advocacy, and annual fundraising
Perform other duties as assigned that advance HAMO's mission
Qualifications With the understanding that no one person will offer every desired skill, compelling candidates will offer much of the following:
Exceptional interpersonal communication and relationship‑building skills
Outstanding organizational skills with meticulous attention to detail and follow‑through
Proven people management excellence with ability to build, lead, and develop teams
Strong financial acumen including budgeting, forecasting, and financial analysis
Systems thinking with demonstrated ability to design sustainable processes
Collaborative, servant leadership style
Experience with government grants compliance (strongly preferred)
Adept at building relationships across all levels and constituencies
Proficiency in financial management systems
Self‑motivated lifelong learner with high standards for excellence
Calm under pressure with ability to maintain effectiveness during dynamic situations
Experience navigating complex organizational challenges and making difficult decisions
Personal attributes of integrity, discretion, intellectual curiosity, and cultural humility
Demonstrated commitment to communities centered in our program work
We know there are strong candidates who may not have all the qualifications above. If you have skills and experiences that we have not thought of and would be an asset to the role, please apply.
Position Requirements Ability to perform the duties described above. A typical means of acquiring those abilities would be:
7-10+ years of progressive responsibility in nonprofit management, with at least 3-5 years in senior operational/financial leadership roles
Bachelor's degree or equivalent work experience; relevant graduate degree may substitute for some years of experience
Proficiency in database systems, Microsoft Office, QuickBooks, Google Workspace, with strong accuracy standards
Valid California driver's license and reliable transportation
Ability to lift and carry up to 30 lbs. occasionally
Flexibility for occasional weekend/evening hours
Commitment to hybrid work environment (80% virtual / 20% in‑person)
Compensation & Benefits This is a full‑time, exempt position with growth potential. Starting compensation is
$140,000 annually.
Comprehensive benefits package includes health insurance, long‑term disability/life insurance, 401K matching, vacation, holiday, and sick time.
HAMO is committed to paying competitive industry wages with annual salary reviews. In an effort to increase pay equity, we do not participate in salary negotiations.
Office and Hours
Our office is in Oakland (near Jack London Square) with weekly in‑person team meetings
Company hours are 9 am–5 pm; flexibility determined in collaboration with the Executive Director
Additional hours, occasional nights, and weekends as needed
The organization greatly values work/life integration and employee well‑being
To Apply (Please read these instructions carefully) Please submit your resume along with a cover letter stating why you are interested in this position, the experience that uniquely qualifies you for the role, and why you want to work at HAMO.
Applications
without a cover letter will not be considered for review.
Help a Mother Out is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability, or protected veteran status, or any other status or characteristic protected by federal, state, or local law.
#J-18808-Ljbffr