Assistant Administrative Property Manager Job at Sioni Group in New York

Job Description Job Description About the Role We are seeking a highly organized, detail-driven Assistant Administrative Property Manager to support the financial, administrative, and leasing operations of a large commercial and residential NYC real estate portfolio . This role is responsible for ensuring commercial leases, residential renewals, tenant billings, and residential unit marketing are entered and maintained correctly in Yardi Voyager, ILS, and Excel . This is a mission-critical position that sits between leasing, accounting, and ownership , ensuring data integrity, revenue capture, and compliance. Key Responsibilities Commercial Lease & Yardi Administration Accurately input and maintain commercial lease abstracts in Yardi Voyager , including: Base rent schedules Escalations CAM, real estate tax, and operating expense recoveries Utility and pass-through charges Set up tenants, charge codes, billing schedules, and escalations with precision Audit existing leases and correct discrepancies Generate rent rolls, lease reports, and billing registers NYC Residential Lease & Renewal Management Track lease expirations and renewal windows Prepare and send NYC-compliant renewal offers (rent-stabilized and market-rate) Ensure all renewal increases, riders, and notices comply with NY housing law Input new lease terms and rents correctly into Yardi Track acceptances, counters, and expirations Residential Leasing & Marketing (Yardi ILS) Post and manage available residential units in Yardi ILS Ensure unit data, rents, concessions, photos, and descriptions are accurate Push listings to Zillow, StreetEasy, Apartments.com, and other ILS channels Track leads, showings, and application status Coordinate with leasing agents and management to ensure units are marketed, leased, and converted quickly Tenant Accounting & Collections Generate monthly rent statements and invoices Apply payments and maintain tenant ledgers Monitor aging and follow up on outstanding balances Communicate with tenants regarding billing and payment status Excel & Reporting Maintain Excel tracking for: Rent rolls Residential availability Renewals Arrears CAM & tax recoveries Reconcile Yardi data to Excel Assist with management and ownership reporting Administrative & Property Support Maintain organized digital tenant files Support lease amendments, renewals, and audits Assist with month-end close Coordinate with property managers, leasing, attorneys, and vendors Required Qualifications 2 years in NYC commercial and/or residential property management Strong experience with Yardi Voyager and Yardi ILS Advanced Excel proficiency Experience with commercial lease abstraction and billing setup Working knowledge of NYC residential lease renewals Detail-oriented with strong organizational and follow-up skills Professional tenant and broker communication Preferred Experience Mixed-use NYC portfolios CAM, real estate tax, and utility recoveries Rent-stabilized buildings High-volume residential leasing6b250ea6-cee3-481d-915c-f7283f1b2f1b