Administrative Assistant Job at Massachusetts Staffing in Amherst

Administrative Assistant

Hampshire College, an independent, innovative liberal arts institution and member of the Five College consortium, is located on a beautiful rural campus in Amherst, Massachusetts. We provide residential undergraduate education to approximately 800 students. Each department at Hampshire College contributes to the collaborative culture of the organization and plays an important role in the success of the College. The dean of faculty office provides support to all faculty, students and academic affairs staff. As part of the dean of faculty team, you will be instrumental in the department achieving its mission and goals!

DESCRIPTION OF RESPONSIBILITIES:

Reporting to the Associate Vice President (AVP) of Academic Affairs, the Administrative Assistant provides comprehensive administrative and clerical support to the Dean of Faculty Office and the academic affairs team. Working with the academic deans, the administrative assistant is responsible for providing administrative support for the daily activities of the academic units, faculty reappointment and promotion process, faculty/staff hiring and building management. The administrative assistant liaises with other College administrative offices as well as with other offices in the Five Colleges. Additionally, this position manages the centralized student grant process and maintains the relevant college web pages. This position assists in coordinating daily operations, maintaining records, supporting faculty processes, and facilitating communication across departments. The Administrative Assistant works closely with the AVP, the Executive Assistant to the VPAA/DOF Office Manager, and Academic Deans to ensure efficient workflow and the smooth functioning of academic affairs.

The ideal candidate is detail-oriented, highly organized, proactive, and committed to supporting an environment that values diversity, equity, inclusion, and anti-racism.

KEY RESPONSIBILITIES:

• Strong computer skills, including proficiency in Word, Excel, Google Workspace, and the ability to learn new systems quickly.
• Excellent interpersonal, organizational, written, and verbal communication skills.
• Ability to work effectively with diverse populations and contribute to an inclusive environment.
• Strong attention to detail and ability to manage multiple tasks in a fast-paced, complex setting.
• Ability to prioritize work, take initiative, and exercise sound judgment.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong problem-solving skills and the ability to remain composed in challenging situations.
• Project management and long-term planning.

REQUIRED CERTIFICATION, EDUCATION, AND EXPERIENCE:

Bachelors degree required or equivalent job experience. Minimum three years of job-related experience. Alternatives to formal education and paid work experience may be considered as equivalent qualifications, including military service, activism, volunteering, and other non-traditional pathways.

PREFERRED QUALIFICATIONS:

Experience working in higher education or an academic administrative environment. Experience with budgets or data tracking. Experience maintaining websites.

PLEASE SUBMIT:

A 1-2 page cover letter

Resume/CV

Names and contact information for three professional references