Administrative Assistant Job at Dallas Staffing in Dallas

Administrative Assistant

We are seeking a highly organized and detail-oriented administrative assistant to join our team. The ideal candidate will provide essential support for daily office operations and contribute to organizational efficiency. This role requires excellent communication skills, strong time management, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Manage and organize schedules, appointments, and meetings for team members or executives.
• Prepare, proofread, and distribute correspondence, reports, and other documents.
• Handle incoming calls, emails, and other communications, directing them appropriately.
• Maintain filing systems, both electronic and paper.
• Order office supplies and ensure the smooth operation of equipment and facilities.
• Assist in the preparation and submission of expense reports and invoices.
• Support event planning, travel arrangements, and meeting logistics.
• Greet visitors, coordinate deliveries, and handle general office duties as needed.
• Maintain confidential information and follow company policies and procedures.

Requirements:

• Proven experience as an administrative assistant, office assistant, or in a similar role.
• Proficiency with standard office software (Microsoft Office Suite, Google Workspace, etc.).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• High attention to detail and problem-solving skills.
• Ability to work independently and collaboratively within a team.
• Professional demeanor and a customer-service mindset.
• A high school diploma or equivalent; additional qualifications or certifications (such as Certified Administrative Professional) are a plus.