Administrative Assistant Job at Career Group in San Mateo

Administrative Assistant

Location: Foster City, CA

Base Pay Range

$26.00/hr - $27.00/hr

Our client, a global consulting firm, is seeking a highly organized and professional Administrative Assistant to support a dynamic and fast?paced office environment. The Administrative Assistant provides essential day?to?day support to ensure the smooth and efficient operation of office functions. This role supports multiple stakeholders by managing administrative tasks, coordinating schedules, handling communications, and assisting with special projects. The ideal candidate is organized, proactive, and thrives in a fast?paced, professional environment.

Note: This is a hybrid, temp?to?perm role based in Foster City, CA. Pay will be $26-$27/hr.

Key Responsibilities

• Enhance manager productivity by screening calls, managing email correspondence, and interacting with vendors and clients
• Provide comprehensive scheduling support for multiple individuals, including calendar, meeting, and appointment management
• Complete administrative processes such as expense reporting
• Coordinate domestic and international travel arrangements, including itineraries, visas, and logistics
• Organize and support internal and external meetings and events (facility reservations, catering, hotel accommodations, and set?up)
• Prepare, organize, and archive documents for client proposals and presentations, including contract tracking and meeting materials
• Troubleshoot and resolve administrative issues with internal and external stakeholders
• Support special projects with tight deadlines and shifting priorities
• Serve as front desk reception backup as needed (answering phones, greeting visitors, handling deliveries)

Qualifications

• 3?4+ years of administrative or office experience, preferably in a professional services environment.
• Strong computer proficiency, including Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with SAP and Concur is a plus
• Excellent written and verbal communication skills
• Professional demeanor with sound judgment and discretion
• Strong attention to detail, reliability, and punctuality
• Proactive self?starter with the ability to manage multiple priorities and meet deadlines
• Ability to work both independently and collaboratively in a dynamic environment

Please submit your resume for immediate consideration!

Seniority Level

Associate

Employment Type

Temporary

Job Function

Administrative

Industries

Business Consulting and Services

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