Administrative Assistant Job at SMBC Group in Washington

Administrative Assistant SMBC Group

SMBC Group is a top?tier global financial group headquartered in Tokyo with a 400?year history. The organization offers banking, leasing, securities, credit cards and consumer finance, with more than 130 offices and 80,000 employees worldwide across nearly 40 countries.

The anticipated salary range for this role is between $48,000.00 and $95,000.00. The specific salary offered will depend on qualifications, experience and local market conditions. A discretionary annual incentive may also be available.

Role Description

We are seeking an experienced, self?motivated Administrative Assistant/Office Manager to support the Washington, DC office. The ideal candidate can multitask, works well in a team environment, is willing to learn, take initiative and grow.

Role Objectives

• Handle business travel bookings and travel expense reimbursements using Concur.
• Submit and manage reimbursement requests; track and pay expenses.
• Maintain contacts and distribution lists for the team.
• Schedule and host meetings, in?person and online.
• Arrange reception rooms for external guests and order catering or dinner reservations as needed.
• Order office supplies, business cards and other procurement items via the Coupa system; manage building maintenance requests.
• Deliver, copy, scan and file documents, faxes, letters, newspapers and packages.
• Maintain the office handbook.
• Respond to ad?hoc requests.

Qualifications and Skills

• Experience in an administrative capacity, preferably in a corporate environment.
• Experience with Concur (travel booking, expensing).
• Proficient in MS Office Suite (Excel, Word, PowerPoint, Access) and Outlook.
• Ability to multitask and work in a fast?paced environment.
• Strong written and oral communication skills.
• Excellent organizational skills and attention to detail.
• Highly collaborative, flexible in a team environment and able to build good relationships.
• Excellent time?management skills and ability to prioritize work.
• Preferred: Bachelors degree.
• Preferred: Japanese language skills (reading, writing, speaking).

SMBCs employees participate in a hybrid workforce model, which allows working from home and from the SMBC office. Employees must live within a reasonable commuting distance of their office. Hybrid work may not be permitted for certain roles requiring in?office attendance for the entire week.

SMBC provides reasonable accommodations for applicants with disabilities in accordance with applicable law. For accommodations during the application process, contact accommodations@smbcgroup.com.

Seniority Level

Not Applicable

Employment Type

Full?time

Job Function

Administrative

Industries

Banking, Financial Services, IT Services and IT Consulting

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