Pocketbook Agency is hiring: Executive Assistant to Commercial Real Estate Team

JRN- 2325

A leading commercial real estate investment and development firm is seeking a highly organized, detail-oriented Executive Assistant. This is a key role within a collaborative, high-performing administrative team and offers direct exposure to a fast-paced, influential development group. The Executive Assistant will provide high-level administrative support to two senior executives on the Development team, with occasional support to two additional team members for scheduling and presentation/deck preparation. You'll join a tight-knit team of three EAs who work collaboratively and cross-support as needed.

This role is based onsite in Century City Monday-Thursday, with the option to work remotely on Fridays.

Responsibilities

• Manage complex calendars, daily scheduling, and meeting coordination for the EVP and SVP of Development
• Prepare, edit, and format decks, presentations, and development-related materials
• Serve as a point of contact for internal/external partners, ensuring timely communication and follow-through
• Coordinate occasional travel itineraries and logistics
• Provide light support to two additional development team members as needed
• Partner with the EA/Office Manager and the other Executive Assistant to ensure smooth office operations and collaborative coverage
• Maintain confidentiality with discretion at all times
• Provide 24/7 availability for urgent needs, project changes, and after-hours requests (minimal but required)

Qualifications

• 5+ years of Executive Assistant experience
• Commercial Real Estate experience required
• Strong proficiency in Microsoft Office Suite; expert PowerPoint skills highly preferred
• Exceptional communication, organizational, and multitasking abilities
• Professional, polished, and able to anticipate needs in a fast-paced environment
• Team-oriented mindset with a willingness to step in and support other EAs

Schedule: Monday–Thursday in office, Friday remote. 9:00 AM–6:00 PM, with flexibility for after-hours needs

Compensation & Benefits

• $110,000 salary + Bonus
• PTO + Paid Holidays
• Medical, dental, vision
• 401(k) with 5% match, vested immediately