The Grapevine Agency is hiring: Executive Assistant in Santa Monica

Executive Assistant to Renowned Designer

Location: West Los Angeles

Schedule: MondayFriday, 9:00 AM6:00 PM (occasional brief after-hours needs)

Compensation: ~$90,000, DOE

Benefits: Two weeks PTO

Work Environment: Full-time, in-office

We are seeking a polished, highly organized Executive Assistant to support a renowned designer, working closely with the Owner and Chief of Staff. This role is ideal for someone who thrives in a fast-paced, creative environment and brings discretion, sound judgment, and a proactive service mindset.

Key Responsibilities

• Prepare the office each morning and maintain an organized, elevated workspace
• Manage day-to-day administrative needs including mail, printing, errands, and lunch orders
• Maintain the Owners written schedule book and manage detailed, dynamic scheduling
• Coordinate all travel logistics, including itineraries, boarding passes, and transportation
• Communicate daily logistics such as directions, parking, and meeting reminders
• Handle calls and correspondence with professionalism and discretion
• Assist with billing support, expense tracking, receipts, and travel reconciliation
• Coordinate dinners, guests, staffing support, and special arrangements
• Track key dates including appointments, invitations, and birthdays
• Anticipate needs and provide consistent updates throughout the day

Ideal Candidate

• Exceptionally organized, discreet, and detail-driven
• Polished communicator with strong judgment and follow-through
• Comfortable supporting a high-profile principal in a fully in-office setting
• Calm, adaptable, and service-oriented

#J-18808-Ljbffr