Children's Hospital is hiring: Executive Assistant in Minneapolis

About Childrens Minnesota

Childrens Minnesota is one of the largest pediatric health systems in the United States and the only system in Minnesota to provide care exclusively to children, from before birth through young adulthood. An independent and not-for-profit system since 1924, the system serves kids throughout the Upper Midwest at two free?standing hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites. Childrens Minnesota is regularly ranked by U.S. News & World Report as a top childrens hospital and was recognized by Modern Healthcare as one of 2023s Top Diversity Leaders.

Department Overview

The Administration Department is responsible for representation on the St. Paul and Minneapolis campuses, policy and procedure clearinghouse, business development, child advocacy and child policy, and community health and preventive medicine.

Position Summary

The Executive Assistant serves as liaison while providing high?level administrative support to the assigned executive leadership member(s). The EA will primarily support the SVP, Government & Community Relations / Chief Equity & Inclusion Officer. The role follows a hybrid model: in?office TuesdayThursday with rotating coverage on Mondays and Fridays. Hours are 8:00?AM4:30?PM with flexibility to accommodate meetings and business needs.

Responsibilities

• Screen calls, respond to or route routine inquiries from internal or external sources with appropriate correspondence or other messaging.
• Greeting and directing visitors.
• Maintain and schedule appointment calendars.
• Make travel arrangements (domestic and international).
• Handle various forms of mail (paper, email, overnight express, fax).
• Order office supplies and furnishings.
• Arrange for equipment repairs.
• Maintain filing systems and/or computerized record?keeping systems and/or databases.
• Complete standardized forms.
• Create and prepare presentations for internal and/or external meetings.
• Create and maintain org charts and department contact lists.
• Handle all confidential correspondence and inter?department communications.
• Attend meetings and take minutes.
• Compose correspondence on behalf of the executive leader(s).
• Provide onboarding support for new hires and internal transfers, as needed.
• Manage and coordinate department policies and oversee the policy review process.
• Perform other duties, as assigned.

Qualifications

Education

• High school degree or GED, required

Experience

• Five?year experience in a general office setting, required
• One?year experience supporting an executive?level leader, preferred
• Experience in healthcare/hospital setting, preferred

Knowledge / Skills / Abilities

• Proficient and demonstrated competency in MS Office Suite applications.
• Strong oral and written interpersonal, communication, and organizational skills.
• Ability to work independently and exceptionally well with all levels of management, board members, external constituents, vendors, and staff.
• Ability to deal with highly confidential information in a professional manner.
• Ability to work under pressure and meet tight deadlines.
• Excellent time management, prioritization, and project management skills.
• Ability to optimize the time of executives and manage the complexity of their schedules and requests for their time.

Physical Demands

Please click here to view the Physical Demands.

Salary and Benefits

The posted salary represents a market?competitive range based on salary survey benchmark data for similar roles in the local or national market. In addition to your salary, this position may be eligible for medical, dental, vision, retirement, and other fringe benefits. Positions that require night, weekend or on?call work may be eligible for shift differentials or premium pay.

EEO Statement

Childrens Minnesota is proud to be an equal?opportunity employer whose staff is representative of its community and considers qualified applicants for open positions without regard to race, color, creed, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status or any other characteristic protected under applicable federal, state, or local law.