Accounting Coordinator Job at Signal Energy Constructors in Houston

Accounting Coordinator

The Accounting Coordinator works closely with the Project Accounting team to handle the compiling, processing, and maintaining of accounts payable and accounts receivable data on a corporate and construction project level basis.

Responsibilities:

• Manage heavy volume of incoming emails for invoice payment requests and inquiries
• Timely review and processing of miscellaneous vendor invoices for payment within invoice terms
• Review miscellaneous invoices for any necessary sales/use tax accruals
• Obtain appropriate payment approvals to complete the payment process per company policy
• Audit and process expense reports for processing in accordance with company policy
• Reconcile vendor's monthly statements and post according to accounting policy
• Investigate and resolve invoicing and payment discrepancies
• Prepare and scan required accounting documents into document storage as needed
• Obtain and provide tracking of project related compliance documents from Subcontractors
• Assist in processing weekly AP check batches, EFT-Expense batches, and other EFT batches
• Assist in posting Job Cost Allocations or Journal Entries as needed
• Obtain and provide tracking of project related Lien Waivers for owner billings
• Prepare and scan executed owner billings and backup into document storage
• Assist team members when needed or as special projects arise

Job Requirements:

• Knowledge of accounting practices and procedures
• Proficient in Microsoft Excel
• Proficient in Microsoft Outlook
• Excellent mathematical skills
• Effective communicator with ability to write and speak clearly in a variety of settings
• Practices attentive and active listening
• Well-organized and able to prioritize multiple projects and deadlines
• Resourceful in marshalling materials, techniques, and support to bring tasks to completion
• Ability to handle and resolve confrontation with diplomacy
• Excellent typing/data entry skills, 10-key by touch
• 2-5 years of experience in an administrative or accounting role required, 5-7 years preferred
• Vista by Viewpoint Construction Software [ERP] experience a plus

Signal Energy is an Equal Opportunity Employer and uses E-Verify.