Secretary Job at Mississippi Staffing in Jackson

Secretary Position

The School Secretary plays a vital role in ensuring the smooth and efficient operation of the school office, providing administrative support to the school staff, students, and parents. This position requires a highly organized, detail-oriented individual with effective communication and interpersonal skills.

Essential Duties and Responsibilities:

• Manage the school's front office, greeting visitors, and handling phone calls and correspondence.
• Maintain accurate student records, including attendance, enrollment, and transfers.
• Provide assistance to school staff with administrative tasks such as scheduling, materials preparation, and event coordination.
• Facilitate communication between parents, teachers, and school administration.
• Manage school calendars, scheduling meetings, and events.
• Prepare and distribute reports, correspondence, and other materials as needed.
• Handle confidential information with discretion and in compliance with FERPA guidelines.
• Assist with the school's operations and ensure compliance with applicable laws and regulations.
• Oversee the ordering and management of office supplies and other school materials.
• Receive, verify, and route incoming mail and shipments.
• Serve as a resource for district and administrative personnel related to their areas of expertise.

Qualifications and Skills:

• High school diploma or equivalent required.
• Associate or bachelor's degree in business administration or a related field preferred.
• Previous experience as a school secretary or in a related administrative role is often preferred.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and other relevant software programs.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Ability to work independently and as part of a team.
• A professional and customer service-oriented demeanor.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee is frequently required to stand, walk; sit; use hands for fine manipulation, handle or feel and in reaching with hands and arms using a keyboard and video display terminal.
• The employee is occasionally required to stoop, kneel, crouch or crawl.
• The employee must regularly lift and move up to 55 pounds and occasionally up to 75 pounds.
• Specific vision abilities required by this job include close vision.

Work Environment:

• The work environment is a standard office setting and school/classroom combined with a server room.
• The noise level in the work environment is typically low to moderate and occasionally high.