Sentara Healthcare Inc
Procurement Specialist (Remote)
Overview
The Procurement Specialist is responsible for providing purchasing assistance to departmental staff regarding purchasing fundamentals of organization’s practices, procedures, and policies. Under minimal supervision, responsibilities include technical and professional level duties. Subject matter expert (SME) regarding the full procure to pay (P2P) lifecycle.
Key Responsibilities
Actively communicates within internal and external stakeholders at all levels to represent the purchasing department in all forums (group, individual, etc.)
Will prioritize, manage, and shift multiple priorities/deadlines as assigned.
Identifies and resolves problems in a timely manner. Gathers and analyzes information skillfully. Develops alternative solutions.
Completes daily assigned tasks independently and accurately.
Guides complex purchase requisitions and purchase orders for supplies, equipment, and services.
Competently uses ERP solution to process orders, document order confirmations, review match exceptions, run reports, and guide end users on the appropriate use of ERP.
Effectively verifies pricing through Supply Chain’s contract tools, including but not restricted to, contract lifecycle management (CLM), Group Buying Organization (GPO), and ERP solutions to ensure accuracy of associated purchase orders, items and invoicing. Submit supplier and item modifications through current processes and tools as identified by Procurement for corrective action in the ERP.
Reviews quotes for accuracy.
Achieve specific purchasing goals and metrics. May also involve assisting to improve established purchasing procedures.
Responds promptly to requests for service and assistance as needed.
Other Requirements Associates degree in a relevant field of study finance, accounting, business management preferred.
Certification / Licensure No specific certification or licensure required.
Experience
4+ years of purchasing or buyer experience (healthcare supply chain required)
3 years healthcare purchasing agent experience (required)
3 years Healthcare Procurement Software Systems/ERP (required)
Experience managing purchase orders, blanket purchase orders, and vendor contracts.
Experience working in a healthcare supply chain environment.
Strong ability to maintain accuracy, compliance, and documentation standards.
Key Skills & Competencies
High attention to detail and accuracy.
Strong understanding of contract terms and purchasing standards.
Ability to manage multiple priorities in a remote work environment.
Strong computer and system proficiency.
Excellent organization, communication, and follow-up skills.
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Key Responsibilities
Actively communicates within internal and external stakeholders at all levels to represent the purchasing department in all forums (group, individual, etc.)
Will prioritize, manage, and shift multiple priorities/deadlines as assigned.
Identifies and resolves problems in a timely manner. Gathers and analyzes information skillfully. Develops alternative solutions.
Completes daily assigned tasks independently and accurately.
Guides complex purchase requisitions and purchase orders for supplies, equipment, and services.
Competently uses ERP solution to process orders, document order confirmations, review match exceptions, run reports, and guide end users on the appropriate use of ERP.
Effectively verifies pricing through Supply Chain’s contract tools, including but not restricted to, contract lifecycle management (CLM), Group Buying Organization (GPO), and ERP solutions to ensure accuracy of associated purchase orders, items and invoicing. Submit supplier and item modifications through current processes and tools as identified by Procurement for corrective action in the ERP.
Reviews quotes for accuracy.
Achieve specific purchasing goals and metrics. May also involve assisting to improve established purchasing procedures.
Responds promptly to requests for service and assistance as needed.
Other Requirements Associates degree in a relevant field of study finance, accounting, business management preferred.
Certification / Licensure No specific certification or licensure required.
Experience
4+ years of purchasing or buyer experience (healthcare supply chain required)
3 years healthcare purchasing agent experience (required)
3 years Healthcare Procurement Software Systems/ERP (required)
Experience managing purchase orders, blanket purchase orders, and vendor contracts.
Experience working in a healthcare supply chain environment.
Strong ability to maintain accuracy, compliance, and documentation standards.
Key Skills & Competencies
High attention to detail and accuracy.
Strong understanding of contract terms and purchasing standards.
Ability to manage multiple priorities in a remote work environment.
Strong computer and system proficiency.
Excellent organization, communication, and follow-up skills.
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