PrideStaff
Job Title: Administrative Assistant
? Job Summary
The Administrative Assistant provides essential support to ensure the efficient operation of the office, department, or company leadership. This position involves a wide range of duties including organizational, clerical, and administrative tasks. The ideal candidate is proactive, highly organized, detail-oriented, and capable of managing multiple projects simultaneously with minimal supervision.
? Key Responsibilities
* Office Management:
* Maintain and organize physical and electronic files and records.
* Manage office supplies inventory; place orders and ensure stock levels are maintained.
* Coordinate and schedule maintenance or repairs for office equipment (e.g., copiers, printers).
* Sort and distribute incoming/outgoing mail, packages, and deliveries.
* Communication & Scheduling:
* Answer and direct phone calls, taking messages as necessary.
* Manage and maintain calendars, schedule appointments, and coordinate internal and external meetings.
* Draft, proofread, and prepare professional correspondence, reports, presentations, and documents.
* Act as a point of contact for internal staff, clients, and external vendors.
* Meeting & Travel Coordination:
* Prepare meeting materials, agendas, and minutes; ensure all necessary resources are available.
* Coordinate and book domestic and international travel arrangements (flights, hotels, ground transportation).
* Prepare and process expense reports for executives or staff.
* Financial & Data Support (as needed):
* Assist with basic bookkeeping tasks, such as processing invoices, tracking expenses, or preparing billing.
* Manage and update databases or contact lists.
* General Support:
* Assist in planning and executing company events, meetings, or employee functions.
* Provide general administrative and clerical support to other departments as needed.
? Required Qualifications
* Education: High school diploma or equivalent; Associate's or Bachelor's degree preferred.
* Experience: [1-3] years of proven experience as an Administrative Assistant, Secretary, or in a similar administrative role.
* Technical Skills:
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
* Experience with standard office equipment (e.g., multi-line phone systems, copiers, scanners).
* Familiarity with scheduling software (e.g., Google Calendar, Microsoft Exchange).
* Soft Skills:
* Excellent written and verbal communication skills.
* Strong organizational and time management abilities.
* High level of discretion and professionalism when handling confidential information.
* Ability to work independently, prioritize tasks effectively, and meet deadlines.
? Job Summary
The Administrative Assistant provides essential support to ensure the efficient operation of the office, department, or company leadership. This position involves a wide range of duties including organizational, clerical, and administrative tasks. The ideal candidate is proactive, highly organized, detail-oriented, and capable of managing multiple projects simultaneously with minimal supervision.
? Key Responsibilities
* Office Management:
* Maintain and organize physical and electronic files and records.
* Manage office supplies inventory; place orders and ensure stock levels are maintained.
* Coordinate and schedule maintenance or repairs for office equipment (e.g., copiers, printers).
* Sort and distribute incoming/outgoing mail, packages, and deliveries.
* Communication & Scheduling:
* Answer and direct phone calls, taking messages as necessary.
* Manage and maintain calendars, schedule appointments, and coordinate internal and external meetings.
* Draft, proofread, and prepare professional correspondence, reports, presentations, and documents.
* Act as a point of contact for internal staff, clients, and external vendors.
* Meeting & Travel Coordination:
* Prepare meeting materials, agendas, and minutes; ensure all necessary resources are available.
* Coordinate and book domestic and international travel arrangements (flights, hotels, ground transportation).
* Prepare and process expense reports for executives or staff.
* Financial & Data Support (as needed):
* Assist with basic bookkeeping tasks, such as processing invoices, tracking expenses, or preparing billing.
* Manage and update databases or contact lists.
* General Support:
* Assist in planning and executing company events, meetings, or employee functions.
* Provide general administrative and clerical support to other departments as needed.
? Required Qualifications
* Education: High school diploma or equivalent; Associate's or Bachelor's degree preferred.
* Experience: [1-3] years of proven experience as an Administrative Assistant, Secretary, or in a similar administrative role.
* Technical Skills:
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
* Experience with standard office equipment (e.g., multi-line phone systems, copiers, scanners).
* Familiarity with scheduling software (e.g., Google Calendar, Microsoft Exchange).
* Soft Skills:
* Excellent written and verbal communication skills.
* Strong organizational and time management abilities.
* High level of discretion and professionalism when handling confidential information.
* Ability to work independently, prioritize tasks effectively, and meet deadlines.