Integrated Resources, Inc
Job Title: Executive Assistant III
Job Location: Cambridge MA- Hybrid
Job Duration: 6 Months (possibility of extension)
Payrate: $42.89/ hr. on w2
Responsibilities:
Team Support:
* Manage Department Leads complex calendars, prioritizing internal and external engagements to optimize effectiveness.
* Schedule internal and external project-related calls and meetings.
* Manage in-person meetings with external parties.
* Manage team meetings (non-project related) and organize team building activities.
* Coordinate Conference registrations and assist with planning/scheduling conference related meetings when applicable.
* Process expense reports in compliance with company policies.
* Coordinate detailed domestic and international travel plans including flights, accommodations, and transportation.
* Office management, including supplies, and liaison with IT and facilities.
Education & Experience:
* Bachelor's degree or equivalent professional experience.
* A minimum of 5 years of experience supporting multiple executives in fast-paced, high-visibility environments, preferably within life sciences, operations, or technical functions.
Required Skills & Experience:
* Demonstrated ability to collaborate across functions and work effectively with other Executive Assistants across client to ensure alignment and consistency in scheduling, communications, and major events.
* Strong organizational skills with the ability to manage competing priorities and anticipate needs.
* Time management and problem solving.
* Highly responsive to team's request/needs.
* High level of discretion and ability to handle sensitive matters with integrity.
* Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams), and collaboration platforms such as SharePoint.
* Strong relationship-building skills to foster collaboration across diverse teams.
Work Arrangement:
* Hybrid position: available to be in person in the Cambridge office on days where external and critical meetings are held (typically 2 days per week but can be variable with some weeks requiring more in person presence, some no in person presence).
Job Location: Cambridge MA- Hybrid
Job Duration: 6 Months (possibility of extension)
Payrate: $42.89/ hr. on w2
Responsibilities:
Team Support:
* Manage Department Leads complex calendars, prioritizing internal and external engagements to optimize effectiveness.
* Schedule internal and external project-related calls and meetings.
* Manage in-person meetings with external parties.
* Manage team meetings (non-project related) and organize team building activities.
* Coordinate Conference registrations and assist with planning/scheduling conference related meetings when applicable.
* Process expense reports in compliance with company policies.
* Coordinate detailed domestic and international travel plans including flights, accommodations, and transportation.
* Office management, including supplies, and liaison with IT and facilities.
Education & Experience:
* Bachelor's degree or equivalent professional experience.
* A minimum of 5 years of experience supporting multiple executives in fast-paced, high-visibility environments, preferably within life sciences, operations, or technical functions.
Required Skills & Experience:
* Demonstrated ability to collaborate across functions and work effectively with other Executive Assistants across client to ensure alignment and consistency in scheduling, communications, and major events.
* Strong organizational skills with the ability to manage competing priorities and anticipate needs.
* Time management and problem solving.
* Highly responsive to team's request/needs.
* High level of discretion and ability to handle sensitive matters with integrity.
* Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams), and collaboration platforms such as SharePoint.
* Strong relationship-building skills to foster collaboration across diverse teams.
Work Arrangement:
* Hybrid position: available to be in person in the Cambridge office on days where external and critical meetings are held (typically 2 days per week but can be variable with some weeks requiring more in person presence, some no in person presence).