OU Health
Executive Assistant - OU Health Executive Offices
OU Health, Oklahoma City, Oklahoma, United States, 73116
Position Title:
Executive Assistant - OU Health Executive Offices
Department:
Administration
Job Description:
General Description: Provide essential administrative support to OU Health Executives (Vice President or above) ensuring streamlined daily operations.
Essential Responsibilities:
* Maintains appointment schedule by planning and scheduling meetings and conference calls, anticipating the needs of the executive(s), and prioritizes appointments/meetings according to the topic and executive availability
* Handles sensitive/confidential information requiring high level of discretion and confidentiality.
* Acts as point of contact and welcomes guests by greeting them, answering, and/or directing inquiries.
* Prepares documents and outgoing communications as necessary.
* Completes, reviews, and processes expense reports, invoices, etc.
* Books travel arrangements, both domestic and international travel.
* Creates professional PowerPoint presentations and presentation materials from conceptual ideas
* Manages assigned projects to timely completion and prepares progress reports, as required
* Takes accurate minutes at assigned meetings, as requested
* Performs advanced administrative duties as required, such as memo preparation, scheduling, answering phone calls, etc.
* Reviews, distributes, and responds to correspondence.
* Performs a variety of other administrative tasks including reporting and tracking information.
* Interacts with executives at all levels, as needed, in a timely and professional manner.
* Understands when to escalate issues and barriers to ability to complete work assignments.
* Maintains established departmental policies, procedures, and objectives including regulatory records for license, reports, and notifications as necessary.
* Coordinates ordering and distribution of supplies and handles problems concerning material received
* Assists with other clerical functions when needed
* Performs other duties as assigned
Minimum Qualifications :
Education: Bachelor's degree required.
Experience: 3 - 5 years of Executive Administrative Assistant experience required.
License(s)/Certification(s)/Registration(s) Required: N/A
Knowledge, Skills and Abilities:
* General knowledge of office procedures and equipment.
* Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages.
* Good general written communication skills to include spelling, grammar and punctuation.
* Will need advanced interpersonal skills for interaction with employees, clients and customers.
* General computer skills with some spreadsheet knowledge.
* Ability to maintain and handle confidential information appropriately.
* Typing/keyboarding skills sufficient to meet the requirements of the position.
Current OU Health Employees - Please click HERE to login.
OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.
Executive Assistant - OU Health Executive Offices
Department:
Administration
Job Description:
General Description: Provide essential administrative support to OU Health Executives (Vice President or above) ensuring streamlined daily operations.
Essential Responsibilities:
* Maintains appointment schedule by planning and scheduling meetings and conference calls, anticipating the needs of the executive(s), and prioritizes appointments/meetings according to the topic and executive availability
* Handles sensitive/confidential information requiring high level of discretion and confidentiality.
* Acts as point of contact and welcomes guests by greeting them, answering, and/or directing inquiries.
* Prepares documents and outgoing communications as necessary.
* Completes, reviews, and processes expense reports, invoices, etc.
* Books travel arrangements, both domestic and international travel.
* Creates professional PowerPoint presentations and presentation materials from conceptual ideas
* Manages assigned projects to timely completion and prepares progress reports, as required
* Takes accurate minutes at assigned meetings, as requested
* Performs advanced administrative duties as required, such as memo preparation, scheduling, answering phone calls, etc.
* Reviews, distributes, and responds to correspondence.
* Performs a variety of other administrative tasks including reporting and tracking information.
* Interacts with executives at all levels, as needed, in a timely and professional manner.
* Understands when to escalate issues and barriers to ability to complete work assignments.
* Maintains established departmental policies, procedures, and objectives including regulatory records for license, reports, and notifications as necessary.
* Coordinates ordering and distribution of supplies and handles problems concerning material received
* Assists with other clerical functions when needed
* Performs other duties as assigned
Minimum Qualifications :
Education: Bachelor's degree required.
Experience: 3 - 5 years of Executive Administrative Assistant experience required.
License(s)/Certification(s)/Registration(s) Required: N/A
Knowledge, Skills and Abilities:
* General knowledge of office procedures and equipment.
* Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages.
* Good general written communication skills to include spelling, grammar and punctuation.
* Will need advanced interpersonal skills for interaction with employees, clients and customers.
* General computer skills with some spreadsheet knowledge.
* Ability to maintain and handle confidential information appropriately.
* Typing/keyboarding skills sufficient to meet the requirements of the position.
Current OU Health Employees - Please click HERE to login.
OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.