Mechanical Resource Group
Pay Range
Base pay range:
$68,000.00/yr - $75,000.00/yr
Mechanical Resource Group, an HVAC, hydronics, sales, and service organization, is seeking a
Bid Coordinator . This position coordinates opportunities for Sales and Operations.
Core Values
Industry leader committed to excellence
Servant heart
Committed to personal & professional growth
Strategic selling team
Key Responsibilities
Receive all requests for bids from contractors and out-of-town rep firms.
Set up projects in AirMaxx, collecting all documentation (plans, specifications, etc.) in the project folder.
Track strategic projects and gather feedback.
Document management: track, distribute, and control all bid documents, plans, specifications, and addenda.
Timeline management: monitor all submission deadlines and manage the overall bid timeline to ensure on‑time delivery.
Communication and coordination: collaborate with internal stakeholders and external partners to manage project pipelines; communicate opportunities to internal specialists.
Compliance & quality: ensure the bid document is accurate, complete, persuasive, and fully compliant with client requirements.
Vendor & subcontractor management: develop and maintain subcontractor and vendor relationships; manage bid lists to ensure broad coverage.
Content management: build and maintain a library of reusable bid components, templates, and case studies.
Reporting: use AirMaxx to manage the Bid Board and customer feedback; provide regular updates on bid activity and progress to management; collaborate with the Data Analyst to track market share and win‑loss ratios.
Opportunity research: find new bid and proposal opportunities from sources such as Dodge Construction Central, Nashville Business Journal, City Now Next, etc.
Skills
Attention to detail: crucial for reviewing proposals and ensuring accuracy.
Strong organizational skills: manage multiple bids and complex documentation simultaneously.
Excellent written & verbal communication: required for drafting proposals and coordinating with teams.
Time management & ability to work under pressure: essential for meeting tight deadlines.
Technical skills: proficient in Microsoft Office, document control software, BlueBeam, and ability to learn other software.
Collaborative spirit: work closely with many different people across the organization; manage expectations and follow procedures.
Industry knowledge: understanding of the construction, engineering, and architecture landscape is beneficial.
Benefits Package
Medical
Dental
Vision
Paid Life/AD&D Insurance
Paid Long-Term Disability
Voluntary Life Insurance
Voluntary Short-Term Disability
401(k) / 401(k) Match
Health Savings Account
Flexible Spending Account
Paid Vacation
Paid Sick Days
Paid Volunteering Days
Seniority Level Entry level
Employment Type Full-time
Job Function Sales and Business Development
Industry Construction
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$68,000.00/yr - $75,000.00/yr
Mechanical Resource Group, an HVAC, hydronics, sales, and service organization, is seeking a
Bid Coordinator . This position coordinates opportunities for Sales and Operations.
Core Values
Industry leader committed to excellence
Servant heart
Committed to personal & professional growth
Strategic selling team
Key Responsibilities
Receive all requests for bids from contractors and out-of-town rep firms.
Set up projects in AirMaxx, collecting all documentation (plans, specifications, etc.) in the project folder.
Track strategic projects and gather feedback.
Document management: track, distribute, and control all bid documents, plans, specifications, and addenda.
Timeline management: monitor all submission deadlines and manage the overall bid timeline to ensure on‑time delivery.
Communication and coordination: collaborate with internal stakeholders and external partners to manage project pipelines; communicate opportunities to internal specialists.
Compliance & quality: ensure the bid document is accurate, complete, persuasive, and fully compliant with client requirements.
Vendor & subcontractor management: develop and maintain subcontractor and vendor relationships; manage bid lists to ensure broad coverage.
Content management: build and maintain a library of reusable bid components, templates, and case studies.
Reporting: use AirMaxx to manage the Bid Board and customer feedback; provide regular updates on bid activity and progress to management; collaborate with the Data Analyst to track market share and win‑loss ratios.
Opportunity research: find new bid and proposal opportunities from sources such as Dodge Construction Central, Nashville Business Journal, City Now Next, etc.
Skills
Attention to detail: crucial for reviewing proposals and ensuring accuracy.
Strong organizational skills: manage multiple bids and complex documentation simultaneously.
Excellent written & verbal communication: required for drafting proposals and coordinating with teams.
Time management & ability to work under pressure: essential for meeting tight deadlines.
Technical skills: proficient in Microsoft Office, document control software, BlueBeam, and ability to learn other software.
Collaborative spirit: work closely with many different people across the organization; manage expectations and follow procedures.
Industry knowledge: understanding of the construction, engineering, and architecture landscape is beneficial.
Benefits Package
Medical
Dental
Vision
Paid Life/AD&D Insurance
Paid Long-Term Disability
Voluntary Life Insurance
Voluntary Short-Term Disability
401(k) / 401(k) Match
Health Savings Account
Flexible Spending Account
Paid Vacation
Paid Sick Days
Paid Volunteering Days
Seniority Level Entry level
Employment Type Full-time
Job Function Sales and Business Development
Industry Construction
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