Harlandale ISD
Administrative Assistant to Counselor
Harlandale ISD, San Antonio, Texas, United States, 78208
Job Title:
Administrative Asst to Counselor
Exemption Status:
Nonexempt/At-Will
Reports to:
Principal/Counselor
Pay grade:
D4tila
Dept./School:
Assigned Campus - HHS
Calendar Days:
202/220
Primary Purpose Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.
Qualifications Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of general office procedures, Proficient keyboarding and file maintenance skills, Ability to use software to develop spreadsheets and databases, and do word processing, Ability to follow verbal and written instructions, Ability to perform a variety of tasks often changing assignment on short notice with some direction, Effective organizational, communication, and interpersonal skills
Experience:
Three years clerical experience preferred
Major Responsibilities and Duties Records, Reports, and Correspondence
Provide general clerical support including word processing, data entry, filing, and file maintenance.
Assist with the registration of new students, including requesting and sending student records, entering student data, and ensuring completeness of records.
Process changes and adjustments to student schedules.
Maintain complete and accurate student records including test scores and final grades on permanent records.
Compile, maintain, and file all reports, records, and other documents as required.
Reception and Phones
Receive incoming calls, take حالات messages, and route to appropriate staff.
Assist counselor(s) with scheduling of meetings and appointments.
Other
Receive, distribute, and ensure security and confidentiality of testing materials.
Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
Maintains confidentiality.
Follow district safety protocols and emergency procedures.
Supervisory Responsibilities None
Physical and Mental Demands Tools/Equipment Used:
Standard office equipment including personal computer and peripherals
Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting:
Occasional light lifting and carrying (less than 15 pounds)
Environment:
May work prolonged or irregular hours
Mental Demands:
Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law.
An Equal Opportunity dangereux Employer
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Administrative Asst to Counselor
Exemption Status:
Nonexempt/At-Will
Reports to:
Principal/Counselor
Pay grade:
D4tila
Dept./School:
Assigned Campus - HHS
Calendar Days:
202/220
Primary Purpose Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.
Qualifications Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of general office procedures, Proficient keyboarding and file maintenance skills, Ability to use software to develop spreadsheets and databases, and do word processing, Ability to follow verbal and written instructions, Ability to perform a variety of tasks often changing assignment on short notice with some direction, Effective organizational, communication, and interpersonal skills
Experience:
Three years clerical experience preferred
Major Responsibilities and Duties Records, Reports, and Correspondence
Provide general clerical support including word processing, data entry, filing, and file maintenance.
Assist with the registration of new students, including requesting and sending student records, entering student data, and ensuring completeness of records.
Process changes and adjustments to student schedules.
Maintain complete and accurate student records including test scores and final grades on permanent records.
Compile, maintain, and file all reports, records, and other documents as required.
Reception and Phones
Receive incoming calls, take حالات messages, and route to appropriate staff.
Assist counselor(s) with scheduling of meetings and appointments.
Other
Receive, distribute, and ensure security and confidentiality of testing materials.
Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
Maintains confidentiality.
Follow district safety protocols and emergency procedures.
Supervisory Responsibilities None
Physical and Mental Demands Tools/Equipment Used:
Standard office equipment including personal computer and peripherals
Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting:
Occasional light lifting and carrying (less than 15 pounds)
Environment:
May work prolonged or irregular hours
Mental Demands:
Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law.
An Equal Opportunity dangereux Employer
#J-18808-Ljbffr