Huitt-Zollars Inc.
Pursuit Specialist
Role Description
The Pursuit Specialist plays a critical role in developing and implementing winning strategies for complex proposals in the firm. This role involves leading strategic planning sessions, developing value propositions, and collaborating with cross-functional teams to create compelling and competitive proposals that meet client requirements and align with company goals. From pursuit initiation through capture planning, proposal production, and interview preparation, the Pursuit Specialist effectively partners with Principals, Proposal Managers, Project Managers, and other technical pursuit team members to achieve growth outcomes.
Location Dallas, Fort Worth, TX
Employment Type 40 FT Hours
Compensation Type Salary
Reports To Business Development Enablement Manager
Education Bachelor's degree in Business Administration, Marketing, Communications, or related field
Duties Strategic Planning and Development
Through capture plan facilitation, lead the development of proposal strategies and win themes to position the company favorably against competitors.
Conduct thorough analyses of RFPs, RFQs, and other solicitation documents to identify key requirements and evaluation criteria.
Facilitate strategy sessions with technical experts, principals, and practice leaders to define proposal approaches.
Proposal Management
Manage the entire proposal lifecycle, from initial assessment to final submission.
Develop and manage proposal schedules, outlines, and compliance matrices.
Coordinate and lead proposal kickoff meetings, strategy sessions, and review meetings.
Content Development and Review
Develop and refine proposal content, including executive summaries, technical approaches, and value propositions.
Review and edit proposal sections to ensure consistency, clarity, and compliance with client requirements.
Create compelling visuals that enhance the proposal narrative.
Client and Market Analysis
Conduct research on clients, competitors, and market trends to inform proposal strategies and content.
Develop insights into client needs, preferences, and decision‑making processes.
Incorporate market intelligence and client feedback into proposal strategies and approaches.
Collaboration and Team Leadership
Collaborate with Business Development Enablement Manager on strategy development, use of various tools and platforms embedded into the BD ecosystem, identify and develop best practices.
Coordinate with external partners and subcontractors to integrate their contributions into the proposal.
Quality Assurance and Continuous Improvement
Implement quality control processes to ensure the accuracy, completeness, and professionalism of proposals.
Conduct debriefs and post‑mortem analyses to identify lessons learned and areas for improvement.
Maintain and update proposal templates, tools, and best practices to enhance the efficiency and effectiveness of the proposal process.
Key Responsibilities
Understands, follows, and enforces Huitt‑Zollars' business process.
Productively collaborates with others and leads or encourages teams to achieve success and camaraderie amongst each other.
Understands and follows HZ QMS and Quality initiatives. Ensures quality control measures are being adhered to on projects and daily operations.
Understands duties and responsibilities, possesses necessary job knowledge and technical skills, maintains job knowledge current.
Assist with appropriate administrative and project support tasks supporting the needs of the project team and office.
Complete assignments on‑time, within budget, and with highest level of quality.
Routinely proposes and produces more effective ways to accomplish assignments.
Qualifications
Bachelor's degree in Business Administration, Marketing, Communications, or related field.
7+ years of experience in proposal management, preferably in the AEC industry.
Proven track record of managing and winning complex proposals.
Exceptional writing, editing, and proofreading skills.
Strong organizational and management skills.
Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office Suite (Word, Excel, PowerPoint).
Proficiency in Open Asset or another Digital Asset Management Platform is a plus.
Experience with proposal management software (e.g., Adobe Acrobat, Bluebeam, CRM systems) is a plus.
About Huitt‑Zollars
Huitt‑Zollars, Inc. is a privately held, 100% employee‑owned leading Architectural and Engineering (A/E) firm since being established in 1975. Since then, our firm has been providing innovative planning, engineering, architectural and interior design, construction and program management, and design‑build services to our clients.
Located in more than 20 locations throughout 10 different US states, Huitt‑Zollars holds a vision to improve the environment in which we live, work, and play. Employees/co‑owners can expect to collaborate with their team, listen to client and community needs, and deliver world‑class professional services. Learn more about a career with #teamHZ by viewing our LinkedIN Life page.
Benefits & Perks
Health insurance (BCBS TX BlueChoice PPO)
Dental insurance (BCBS TX BlueChoice PPO)
Vision insurance (BCBS TX BlueChoice PPO)
MDLive Telehealth
Employer‑Paid Short- & Long‑Term disability
8 Paid Holidays
Employee Morale/Teambuilding events and activities
Paid Vacation/Annual Leave
Paid Sick Leave
Tuition Reimbursement
Commuter Benefits
Professional Societies and Registrations Fee Reimbursements
Term Life / AD&D insurance
Cancer and Specified Disease insurance
Two retirement plans: 401(k) and an ESOP
Physical Requirements
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 25 pounds at times May be required drive to visit client or project sites for short periods of time
The employee must be able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities
This position will office out of our Dallas, TX location in a 'Class A' office space including a state‑of‑the‑art gym (no cost), covered parking, food court, and more.
Applicants must be legally authorized to work for Huitt‑Zollars in the U.S. without employer sponsorship. Currently, Huitt‑Zollars does not sponsor H1‑B or any other work visa petitions.
Huitt‑Zollars does not accept unsolicited resumes from third‑party recruiters without a previously signed third‑party agreement. Any unsolicited third‑party resumes forwarded by recruiters to any Huitt‑Zollars hiring manager or employee will be considered public information, may be treated as a direct application from the person identified in the resume, and will not be eligible for placement fee payment to the agency submitting the unsolicited resume. Huitt‑Zollars will not pay a fee to a third‑party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of the Human Resources team and without an active, fully executed service agreement. Huitt‑Zollars is an equal opportunity employer, dedicated to a policy of non‑discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes. This contractor and subcontractor shall abide by the requirements of 41 CFR 60‑741.5(a) and 60‑300.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities.
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Location Dallas, Fort Worth, TX
Employment Type 40 FT Hours
Compensation Type Salary
Reports To Business Development Enablement Manager
Education Bachelor's degree in Business Administration, Marketing, Communications, or related field
Duties Strategic Planning and Development
Through capture plan facilitation, lead the development of proposal strategies and win themes to position the company favorably against competitors.
Conduct thorough analyses of RFPs, RFQs, and other solicitation documents to identify key requirements and evaluation criteria.
Facilitate strategy sessions with technical experts, principals, and practice leaders to define proposal approaches.
Proposal Management
Manage the entire proposal lifecycle, from initial assessment to final submission.
Develop and manage proposal schedules, outlines, and compliance matrices.
Coordinate and lead proposal kickoff meetings, strategy sessions, and review meetings.
Content Development and Review
Develop and refine proposal content, including executive summaries, technical approaches, and value propositions.
Review and edit proposal sections to ensure consistency, clarity, and compliance with client requirements.
Create compelling visuals that enhance the proposal narrative.
Client and Market Analysis
Conduct research on clients, competitors, and market trends to inform proposal strategies and content.
Develop insights into client needs, preferences, and decision‑making processes.
Incorporate market intelligence and client feedback into proposal strategies and approaches.
Collaboration and Team Leadership
Collaborate with Business Development Enablement Manager on strategy development, use of various tools and platforms embedded into the BD ecosystem, identify and develop best practices.
Coordinate with external partners and subcontractors to integrate their contributions into the proposal.
Quality Assurance and Continuous Improvement
Implement quality control processes to ensure the accuracy, completeness, and professionalism of proposals.
Conduct debriefs and post‑mortem analyses to identify lessons learned and areas for improvement.
Maintain and update proposal templates, tools, and best practices to enhance the efficiency and effectiveness of the proposal process.
Key Responsibilities
Understands, follows, and enforces Huitt‑Zollars' business process.
Productively collaborates with others and leads or encourages teams to achieve success and camaraderie amongst each other.
Understands and follows HZ QMS and Quality initiatives. Ensures quality control measures are being adhered to on projects and daily operations.
Understands duties and responsibilities, possesses necessary job knowledge and technical skills, maintains job knowledge current.
Assist with appropriate administrative and project support tasks supporting the needs of the project team and office.
Complete assignments on‑time, within budget, and with highest level of quality.
Routinely proposes and produces more effective ways to accomplish assignments.
Qualifications
Bachelor's degree in Business Administration, Marketing, Communications, or related field.
7+ years of experience in proposal management, preferably in the AEC industry.
Proven track record of managing and winning complex proposals.
Exceptional writing, editing, and proofreading skills.
Strong organizational and management skills.
Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office Suite (Word, Excel, PowerPoint).
Proficiency in Open Asset or another Digital Asset Management Platform is a plus.
Experience with proposal management software (e.g., Adobe Acrobat, Bluebeam, CRM systems) is a plus.
About Huitt‑Zollars
Huitt‑Zollars, Inc. is a privately held, 100% employee‑owned leading Architectural and Engineering (A/E) firm since being established in 1975. Since then, our firm has been providing innovative planning, engineering, architectural and interior design, construction and program management, and design‑build services to our clients.
Located in more than 20 locations throughout 10 different US states, Huitt‑Zollars holds a vision to improve the environment in which we live, work, and play. Employees/co‑owners can expect to collaborate with their team, listen to client and community needs, and deliver world‑class professional services. Learn more about a career with #teamHZ by viewing our LinkedIN Life page.
Benefits & Perks
Health insurance (BCBS TX BlueChoice PPO)
Dental insurance (BCBS TX BlueChoice PPO)
Vision insurance (BCBS TX BlueChoice PPO)
MDLive Telehealth
Employer‑Paid Short- & Long‑Term disability
8 Paid Holidays
Employee Morale/Teambuilding events and activities
Paid Vacation/Annual Leave
Paid Sick Leave
Tuition Reimbursement
Commuter Benefits
Professional Societies and Registrations Fee Reimbursements
Term Life / AD&D insurance
Cancer and Specified Disease insurance
Two retirement plans: 401(k) and an ESOP
Physical Requirements
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 25 pounds at times May be required drive to visit client or project sites for short periods of time
The employee must be able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities
This position will office out of our Dallas, TX location in a 'Class A' office space including a state‑of‑the‑art gym (no cost), covered parking, food court, and more.
Applicants must be legally authorized to work for Huitt‑Zollars in the U.S. without employer sponsorship. Currently, Huitt‑Zollars does not sponsor H1‑B or any other work visa petitions.
Huitt‑Zollars does not accept unsolicited resumes from third‑party recruiters without a previously signed third‑party agreement. Any unsolicited third‑party resumes forwarded by recruiters to any Huitt‑Zollars hiring manager or employee will be considered public information, may be treated as a direct application from the person identified in the resume, and will not be eligible for placement fee payment to the agency submitting the unsolicited resume. Huitt‑Zollars will not pay a fee to a third‑party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of the Human Resources team and without an active, fully executed service agreement. Huitt‑Zollars is an equal opportunity employer, dedicated to a policy of non‑discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes. This contractor and subcontractor shall abide by the requirements of 41 CFR 60‑741.5(a) and 60‑300.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities.
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