JP Firm
Johnson Pope Bokor Ruppel & Burns, LLP – Legal Administrative Assistant (LAA), Tampa, FL (Full‑time)
The candidate must have a refined minimum of
three (3) years
of Litigation experience in a law‑firm setting. The LAA will perform a wide variety of legal administrative duties. Major responsibilities include providing comprehensive and efficient administrative and secretoval support, preparing, proof‑reading, and editing correspondence of legal documents, and calendar management to include scheduling court appearances and depositions.
Why Join Johnson Pope? At Johnson Pope, we pride ourselves on fostering a collaborative, inclusive, and professional environment where your skills are valued and your contributions make a difference. As one of Florida’s leading regional law firms, we offer the opportunity to work alongside some of the most respected attorneys in the state, in a firm that supports a strong team environment and actively builds community within the organization.
Position Overview Candidates must be able to efficiently and accurately manage the administrative responsibilities associated with complex litigation in various forums, including federal and state courts, while ensuring smooth operations and effective coordination of tasks across the team. The LAA will play a key role in assisting with discovery and document management, hearing and trial preparation, e‑filing, scheduling, and maintaining organized workflows for the firm’s litigation team. Trial experience and preparation are highly preferred, as is a background in Federal Court and IP Litigation. Experience with trademark matters and filings with the United States Patent and Trademark Office is a plus.
Key Responsibilities
Experience in e‑filing documents with Federal and Florida State Courts
Manage attorney calendars and open matters, including scheduling client_DOMAIN _ meetings, hearings, and deadlines
Assist attorneys in drafting, proof‑reading, redacting, and editing documents and contracts for correct spelling, grammar, punctuation, format, and content
Organize, maintain, and update client files (both electronic and physical)
Review and edit pre‑bills, ensuring they are ready for attorneys’ review and approval
Draft correspondence to clients with invoices and address billing‑related questions
Submit new business intake and conflicts checks and open/close client matters
Answer telephone calls and routine questions from clients and team members, routing calls to appropriate staff
Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, and other tasks
Essential Knowledge, Skills, and Abilities
Attention to detail with strong organizational and time‑management abilities
Proficient in Microsoft Office (Word, Excel, PowerPoint); ability to quickly learn other programs; experience in iManage and Aderant is a plus
Excellent communication skills, both written and oral
Strong organizational and administrative skills
Client‑service oriented with the ability to communicate effectively with clients and team members
Ability to
multi‑task , prioritize tasks, and work under pressure to meet deadlines
Confidentiality and professionalism in handling sensitive information lembos Military
Ability to work extra hours as needed
Educational / Job Experience Requirements
High school diploma from an accredited institution
Minimum of
three (3) years
of experience in federal and state litigation in a law‑firm setting
Experience with
IP Litigation
is preferred
Trademark experience a plus
Office Location Tampa, FL (In‑Person)
Note: This job description is not intended to be all‑ ևս inclusive. Employees may perform other related duties as required to meet the firm’s ongoing needs.
Equal Opportunity Employment
Johnson Pope Bokor Ruppel & Burns, LLP is an equal‑opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, family status, or any other legally protected status. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).
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three (3) years
of Litigation experience in a law‑firm setting. The LAA will perform a wide variety of legal administrative duties. Major responsibilities include providing comprehensive and efficient administrative and secretoval support, preparing, proof‑reading, and editing correspondence of legal documents, and calendar management to include scheduling court appearances and depositions.
Why Join Johnson Pope? At Johnson Pope, we pride ourselves on fostering a collaborative, inclusive, and professional environment where your skills are valued and your contributions make a difference. As one of Florida’s leading regional law firms, we offer the opportunity to work alongside some of the most respected attorneys in the state, in a firm that supports a strong team environment and actively builds community within the organization.
Position Overview Candidates must be able to efficiently and accurately manage the administrative responsibilities associated with complex litigation in various forums, including federal and state courts, while ensuring smooth operations and effective coordination of tasks across the team. The LAA will play a key role in assisting with discovery and document management, hearing and trial preparation, e‑filing, scheduling, and maintaining organized workflows for the firm’s litigation team. Trial experience and preparation are highly preferred, as is a background in Federal Court and IP Litigation. Experience with trademark matters and filings with the United States Patent and Trademark Office is a plus.
Key Responsibilities
Experience in e‑filing documents with Federal and Florida State Courts
Manage attorney calendars and open matters, including scheduling client_DOMAIN _ meetings, hearings, and deadlines
Assist attorneys in drafting, proof‑reading, redacting, and editing documents and contracts for correct spelling, grammar, punctuation, format, and content
Organize, maintain, and update client files (both electronic and physical)
Review and edit pre‑bills, ensuring they are ready for attorneys’ review and approval
Draft correspondence to clients with invoices and address billing‑related questions
Submit new business intake and conflicts checks and open/close client matters
Answer telephone calls and routine questions from clients and team members, routing calls to appropriate staff
Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, and other tasks
Essential Knowledge, Skills, and Abilities
Attention to detail with strong organizational and time‑management abilities
Proficient in Microsoft Office (Word, Excel, PowerPoint); ability to quickly learn other programs; experience in iManage and Aderant is a plus
Excellent communication skills, both written and oral
Strong organizational and administrative skills
Client‑service oriented with the ability to communicate effectively with clients and team members
Ability to
multi‑task , prioritize tasks, and work under pressure to meet deadlines
Confidentiality and professionalism in handling sensitive information lembos Military
Ability to work extra hours as needed
Educational / Job Experience Requirements
High school diploma from an accredited institution
Minimum of
three (3) years
of experience in federal and state litigation in a law‑firm setting
Experience with
IP Litigation
is preferred
Trademark experience a plus
Office Location Tampa, FL (In‑Person)
Note: This job description is not intended to be all‑ ևս inclusive. Employees may perform other related duties as required to meet the firm’s ongoing needs.
Equal Opportunity Employment
Johnson Pope Bokor Ruppel & Burns, LLP is an equal‑opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, family status, or any other legally protected status. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).
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