City of Reynoldsburg
Under the direction of the City Attorney. This position is responsible for a variety of paralegal tasks to assist the City Attorney and staff.
Responsibilities
Performs a variety of paralegal tasks to assist City Attorney/staff
Conducts legal research and drafts routine/standard documents for City Attorney or Assistant Prosecutors
Establishes/ maintains court case files
Contacts courts, police department, administrative agencies, etc. to obtain documentation and information necessary for case preparation
Tracks/maintains chain of custody for evidence used for case preparation and returns evidence to custodian
Under attorney’s signature drafts legal documents/forms (e.g., contracts, agreements, right-of-ways/annexations); under attorney’s signature prepares/files prosecution related court documents (e.g., memoranda, motions)
Maintains calendar of court hearing dates/filing deadlines for briefs, subpoenas, and other documentation
Seeks, obtains, and documents approval of continuances
Tracks status of new prosecution cases
Prepares log of closed cases and records final disposition for Police Department and Bureau of Criminal Identification and Investigation
Performs daily check of new arrest documentation
Performs criminal history inquiries; prepares drafts of legislative requests, resolutions, and City ordinances for City Attorney
Tracks all legislation to ensure all paperwork is completed when ordinance is passed (e.g., purchase orders are opened, contracts are signed and delivered)
Compiles data for various project studies (e.g., domestic violence, prosecution case loads)
Preparation and approval of leave requests (in consultation with City Attorney) and time sheets for payroll purposes
Reviews/summarizes office fiscal/operational reports
Researches data for budget preparation; assists with writing budget justification report
Monitors office spending and maintains records
Supervises preparation of purchase orders for City Attorney
Maintains attorneys CLE compliance and registration requirements
Communicates decisions, policies, and assignments to staff
Prepares, maintains, and secures sensitive/confidential material (e.g., municipal court records, arrest documentation, drug analysis, chemist affidavits)
Maintains computerized legal data base (e.g., court cases, attorney/prosecutor opinions)
Oversees, updates code books/loose leaf services
Prepares/mails discovery request responses, continuation entries, etc
Composes/types correspondence; keeps calendar for City Attorney/Assistant City Prosecutors; makes meeting and travel arrangements for City Attorney
Prepares/distributes meeting minutes; prepares records retention/disposal schedule
Handles sensitive telephone calls from attorneys, police officers, elected officials, City staff, angry citizens, etc
Copies and distributes City Attorney opinions to elected officials and appropriate staff members
Answers telephone and screens calls; greets/directs visitors; maintains files and retrieves information; prepares routine forms; arranges record transfers
Remains informed of current developments and procedures pertinent to duties
Participates in staff development activities and services review procedures
Attends staff meetings and supervisory conferences
Maintains required licenses and/or certificates
Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.
Demonstrates regular and predictable attendance
Performs other duties as assigned
Qualifications
High School diploma or GED and two (2) to three (3) years of progressively responsible related experience
OR
any combination of training, education or experience which provides the desired knowledge, skills and abilities to perform the essential functions of the position
Associates degree and/or paralegal certification is preferred
Prior experience with MatrixProsecutor for case management preferred, but not required
Knowledge
Case preparation, docket assignments, and inventory control
Database management; federal, state, and municipal laws and/or regulations*
Department goals and objectives;* department policies and procedures;* public relations; community resources and services*
Legal terminology;* court filing procedures;* office practices and procedures
English grammar and spelling
Records management
Supervisory principles and practices
Office management; project management
Skill
Computer operation; use of modern office equipment
Ability
Apply management principles to solve agency problems; define problems, collect data, establish facts, and draw valid conclusions
Understand, interpret, and apply laws, rules, or regulations to specific situations
Update code books and loose leave publications
Receive and distribute mail
Determine material and equipment needs
Calculate statistics
Proofread technical materials, recognize errors, and make corrections
Use proper research methods to gather data
Prepare documents as required
Understand a variety of written and/or verbal communications
Gather, collate, and classify information; maintain records according to established procedures
Work alone on most tasks
Cooperate with co-workers on group projects
Answer routine and non-routine telephone inquiries
Handle sensitive inquiries from officials and general public
Develop and maintain effective working relationships
Resolve complaints
Prioritize, organize, and work independently
Working Conditions Work is performed in a normal office environment.
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Responsibilities
Performs a variety of paralegal tasks to assist City Attorney/staff
Conducts legal research and drafts routine/standard documents for City Attorney or Assistant Prosecutors
Establishes/ maintains court case files
Contacts courts, police department, administrative agencies, etc. to obtain documentation and information necessary for case preparation
Tracks/maintains chain of custody for evidence used for case preparation and returns evidence to custodian
Under attorney’s signature drafts legal documents/forms (e.g., contracts, agreements, right-of-ways/annexations); under attorney’s signature prepares/files prosecution related court documents (e.g., memoranda, motions)
Maintains calendar of court hearing dates/filing deadlines for briefs, subpoenas, and other documentation
Seeks, obtains, and documents approval of continuances
Tracks status of new prosecution cases
Prepares log of closed cases and records final disposition for Police Department and Bureau of Criminal Identification and Investigation
Performs daily check of new arrest documentation
Performs criminal history inquiries; prepares drafts of legislative requests, resolutions, and City ordinances for City Attorney
Tracks all legislation to ensure all paperwork is completed when ordinance is passed (e.g., purchase orders are opened, contracts are signed and delivered)
Compiles data for various project studies (e.g., domestic violence, prosecution case loads)
Preparation and approval of leave requests (in consultation with City Attorney) and time sheets for payroll purposes
Reviews/summarizes office fiscal/operational reports
Researches data for budget preparation; assists with writing budget justification report
Monitors office spending and maintains records
Supervises preparation of purchase orders for City Attorney
Maintains attorneys CLE compliance and registration requirements
Communicates decisions, policies, and assignments to staff
Prepares, maintains, and secures sensitive/confidential material (e.g., municipal court records, arrest documentation, drug analysis, chemist affidavits)
Maintains computerized legal data base (e.g., court cases, attorney/prosecutor opinions)
Oversees, updates code books/loose leaf services
Prepares/mails discovery request responses, continuation entries, etc
Composes/types correspondence; keeps calendar for City Attorney/Assistant City Prosecutors; makes meeting and travel arrangements for City Attorney
Prepares/distributes meeting minutes; prepares records retention/disposal schedule
Handles sensitive telephone calls from attorneys, police officers, elected officials, City staff, angry citizens, etc
Copies and distributes City Attorney opinions to elected officials and appropriate staff members
Answers telephone and screens calls; greets/directs visitors; maintains files and retrieves information; prepares routine forms; arranges record transfers
Remains informed of current developments and procedures pertinent to duties
Participates in staff development activities and services review procedures
Attends staff meetings and supervisory conferences
Maintains required licenses and/or certificates
Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.
Demonstrates regular and predictable attendance
Performs other duties as assigned
Qualifications
High School diploma or GED and two (2) to three (3) years of progressively responsible related experience
OR
any combination of training, education or experience which provides the desired knowledge, skills and abilities to perform the essential functions of the position
Associates degree and/or paralegal certification is preferred
Prior experience with MatrixProsecutor for case management preferred, but not required
Knowledge
Case preparation, docket assignments, and inventory control
Database management; federal, state, and municipal laws and/or regulations*
Department goals and objectives;* department policies and procedures;* public relations; community resources and services*
Legal terminology;* court filing procedures;* office practices and procedures
English grammar and spelling
Records management
Supervisory principles and practices
Office management; project management
Skill
Computer operation; use of modern office equipment
Ability
Apply management principles to solve agency problems; define problems, collect data, establish facts, and draw valid conclusions
Understand, interpret, and apply laws, rules, or regulations to specific situations
Update code books and loose leave publications
Receive and distribute mail
Determine material and equipment needs
Calculate statistics
Proofread technical materials, recognize errors, and make corrections
Use proper research methods to gather data
Prepare documents as required
Understand a variety of written and/or verbal communications
Gather, collate, and classify information; maintain records according to established procedures
Work alone on most tasks
Cooperate with co-workers on group projects
Answer routine and non-routine telephone inquiries
Handle sensitive inquiries from officials and general public
Develop and maintain effective working relationships
Resolve complaints
Prioritize, organize, and work independently
Working Conditions Work is performed in a normal office environment.
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