Colorado Judicial Branch
Probation Support Supervisor II
Colorado Judicial Branch, Golden, Colorado, United States, 80401
Position Information
Job Code: R41802 | Full Time | Salary Range: $65,435.00 - $99,588.00 | FLSA Status: Exempt
Notice to Colorado Applicants In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Mission Statement The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.
Essential Functions
Manages and provides supervision and oversight of support staff. Assigns and oversees daily tasks, reviews daily work products, corrects errors and provides feedback.
Designs, implements, and revises processes, procedures, and policies based upon unit needs.
Conducts quality control checks for digital case files, court documentation, and other records to ensure accuracy. Manages SharePoint resources. Audits the department evidence room routinely. Ensures documentation and evidence are retained and destroyed in compliance with judicial retention policies.
Assists with establishing performance goals for each staff member. Monitors and coaches, evaluates performance, addresses and resolves personnel concerns and complaints. Ensures all staff adhere to the Code of Conduct.
Trains and mentors administrative staff. Onboards new employees, facilitates orientation. Organizes and facilitates team meetings to share updates, identify potential risks, and solve problems. Encourages productive and positive morale across the team.
Serves as a liaison for internal and external organizations for the Probations Department.
Manages incoming records requests for the department. Accepts receipts of Subpoena Duces Tecum requests, ensuring requests are completed by the deadlines.
Provides administrative support across various functions, including initiating maintenance requests, covering the front desk, notarizing documents, and participating in special projects.
Attends and participates in various internal and external committee meetings, trainings, and conferences.
Leads recruiting activity: screens resumes and assesses candidates, facilitates the interview process, serves as the lead point of contact for candidates throughout the selection process, and conducts pre‑employment reference checks.
Performs other duties as assigned.
Supervises and monitors performance for a regular group of employees (1 or more full‑time employees), providing input on hiring/disciplinary actions, work objectives and effectiveness, performance evaluations, and realigning work as needed. The work performed by majority of employees is complex.
Human Collaboration
Interactions may result in decisions regarding implementation of policies. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions.
Freedom to Act & Impact of Actions
Receives General Direction. Employees normally perform the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance is reviewed periodically. Impact of actions is significant.
Knowledge & Skills
Advanced: Work requires advanced skills and extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within the organization for technical depth of knowledge. Likely impact on organization is comprehensive.
Fiscal Responsibility
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.
Minimum Qualifications
High school diploma or G.E.D. OR Additional work experience in related fields may be substituted on a year‑for‑year basis for the required formal education.
5 to 7 years of experience in an administrative field.
Licenses and Certifications
None.
Physical Effort Requirements
Sedentary work – Exerting up to 10 pounds of force occasionally, negligible force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Jobs are sedentary if walking and standing are required only occasionally.
Work Environment
Satisfactory – Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.
Work Location
Office or similar indoor environment; confined space.
Exposures
Individuals who are hostile or irate; individuals with known violent backgrounds; communicable diseases.
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Notice to Colorado Applicants In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Mission Statement The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.
Essential Functions
Manages and provides supervision and oversight of support staff. Assigns and oversees daily tasks, reviews daily work products, corrects errors and provides feedback.
Designs, implements, and revises processes, procedures, and policies based upon unit needs.
Conducts quality control checks for digital case files, court documentation, and other records to ensure accuracy. Manages SharePoint resources. Audits the department evidence room routinely. Ensures documentation and evidence are retained and destroyed in compliance with judicial retention policies.
Assists with establishing performance goals for each staff member. Monitors and coaches, evaluates performance, addresses and resolves personnel concerns and complaints. Ensures all staff adhere to the Code of Conduct.
Trains and mentors administrative staff. Onboards new employees, facilitates orientation. Organizes and facilitates team meetings to share updates, identify potential risks, and solve problems. Encourages productive and positive morale across the team.
Serves as a liaison for internal and external organizations for the Probations Department.
Manages incoming records requests for the department. Accepts receipts of Subpoena Duces Tecum requests, ensuring requests are completed by the deadlines.
Provides administrative support across various functions, including initiating maintenance requests, covering the front desk, notarizing documents, and participating in special projects.
Attends and participates in various internal and external committee meetings, trainings, and conferences.
Leads recruiting activity: screens resumes and assesses candidates, facilitates the interview process, serves as the lead point of contact for candidates throughout the selection process, and conducts pre‑employment reference checks.
Performs other duties as assigned.
Supervises and monitors performance for a regular group of employees (1 or more full‑time employees), providing input on hiring/disciplinary actions, work objectives and effectiveness, performance evaluations, and realigning work as needed. The work performed by majority of employees is complex.
Human Collaboration
Interactions may result in decisions regarding implementation of policies. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions.
Freedom to Act & Impact of Actions
Receives General Direction. Employees normally perform the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance is reviewed periodically. Impact of actions is significant.
Knowledge & Skills
Advanced: Work requires advanced skills and extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within the organization for technical depth of knowledge. Likely impact on organization is comprehensive.
Fiscal Responsibility
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.
Minimum Qualifications
High school diploma or G.E.D. OR Additional work experience in related fields may be substituted on a year‑for‑year basis for the required formal education.
5 to 7 years of experience in an administrative field.
Licenses and Certifications
None.
Physical Effort Requirements
Sedentary work – Exerting up to 10 pounds of force occasionally, negligible force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Jobs are sedentary if walking and standing are required only occasionally.
Work Environment
Satisfactory – Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.
Work Location
Office or similar indoor environment; confined space.
Exposures
Individuals who are hostile or irate; individuals with known violent backgrounds; communicable diseases.
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